Ordinary Council Meeting

 Agenda

Wednesday 12 December 2018

Commencing at 7.00pm

 

Wycheproof Supper Room

 

367 Broadway, Wycheproof

 

Anthony Judd

Chief Executive Officer

Buloke Shire Council


Buloke Shire Council Ordinary Meeting Agenda                           Wednesday, 12 December 2018

ORDER OF BUSINESS

1.       COUNCIL WELCOME and statement of acknowledgement

WELCOME

The Mayor Cr Carolyn Stewart will welcome all in attendance.

STATEMENT OF ACKNOWLEDGEMENT

The Mayor Cr Carolyn Stewart will acknowledge the traditional owners of the land on which we are meeting and pay our respects to their Elders and to the Elders from other communities who maybe here today.

2.       RECEIPT OF APOLOGIES  

3.       CONFIRMATION OF MINUTES OF PREVIOUS MEETING  

Recommendation:

That Council adopt the Minutes of the Ordinary Meeting held on Wednesday, 28 November 2018.

4.       REQUESTS FOR LEAVE OF ABSENCE 

5.       DECLARATION OF PECUNIARY AND CONFLICTS OF INTEREST

In accordance with Sections 77A, 77B and 78 of the Local Government Act Councillors are required to disclose an "interest" in a decision if they would receive, or could be reasonably perceived as receiving a direct or indirect financial or non-financial benefit or detriment (other than as a voter, resident or ratepayer) from the decision.

Disclosure must occur immediately before the matter is considered or discussed.

6....... Questions from the Public

Nil    4

7....... Procedural Items

7.1            Report of Assembly of Councillors Meetings  5

7.2            Letters of Congratulations and Recognition of Achievement/Awards  11

7.3            Correspondence Initiated by Council  12

7.4            Planning Applications Received - Monthly Update  13

7.5            Building Permits - Monthly Update  14

8....... General Business

8.1      Policy Reports   16

8.1.1        Buloke Shire Council Flag Flying Policy  16

8.1.2        Reimbursement of Expenses policy  21

8.1.3        Civic Function policy  28

8.1.4        Rescission of Corporate Card policy  32

8.2      Management Reports   34

8.2.1        Community Local Law - Draft for Community Consultation  34

8.2.2        Review of Instrument of Delegation  78

8.2.3        Review of Road Management Plan 2017 - 2021  119

8.3      Financial Reports   141

8.3.1        Financial Performance as at 31 October 2018  141

8.4      Organisational Reports   153

8.4.1        Acting Chief Executive Officer  153

8.4.2        Local Government Women's Charter  155

8.5      Reports from Councillors   158

Nil    158

9....... OTHER BUSINESS

9.1      Notices of Motion   159

9.1.1        Recognition of State election results  159

9.2      Questions from Councillors   160

Nil    160

9.3      Urgent Business   160

Nil    160

9.4      Any Other Business   160

Nil    160

9.5      Matters Which May Exclude The Public   161

The Meeting may be closed to members of the public to consider confidential matters. 161

9.5.1        C61 2018/2019 Local Roads Rehabilitation Report  161

If the meeting has been closed it will be brought back into open session by resolution  161

10..... MEETING CLOSE

 

 

NEXT MEETING

The next Ordinary Meeting of Council will be held in Wycheproof Supper Room, , 367 Broadway, Wycheproof on Wednesday, 13 February 2019 at 7:00pm.

 

 

 

Anthony Judd

CHIEF EXECUTIVE OFFICER


Buloke Shire Council Ordinary Meeting Agenda                           Wednesday, 12 December 2018

6.          Questions from the Public

                         Nil


Buloke Shire Council Ordinary Meeting Agenda                          Wednesday, 12 December 2018

7.              Procedural Items

7.1       Report of Assembly of Councillors Meetings

Author’s Title:           Executive Assistant

Department:              Office of the CEO                                            File No: GO/05/04

Attachments:

1       VicRoads Meeting Record - 5 November 2018

2       Councillor Briefing Record - 7 November 2018

3       Councillor Briefing Record - 21 November 2018

 

 

 

RECOMMENDATION

 

That the Council note the report of Assembly of Councillor Meetings held on 5, 7 and 21 November 2018.

 

 

1.       Key Points/Issues

The Local Government Act 1989 (the Act) provides that a record must be kept of any Meeting of Councillors and Staff deemed to be an Assembly of Councillors Meeting as defined in the Act.

An Assembly of Councillors Meeting is defined in the Act as a meeting of Councillors if the meeting considers matters that are likely to be the subject of a Council decision or the exercise of delegation and the meeting is:

·    A planned or scheduled meeting that includes at least half of the Councillors and a member of Council Staff; or

·    An Advisory Committee of the Council where one or more Councillors are present.

The Act also provides that the record of any Assembly of Councillors is to be reported to the next practicable Council Meeting and recorded in the Minutes.

A record of the Assembly of Councillors Meetings held on 5, 7 and 21 November is attached.

 


Buloke Shire Council Ordinary Meeting Agenda                                 Wednesday, 12 December 2018

7.1                   Report of Assembly of Councillors Meetings

Attachment 2    Councillor Briefing Record - 7 November 2018

 

RECORD

Regional Roads Victoria/Buloke Shire Council

 

Date and Time:

    5 November 2018  

Time:    10.30am – 12.00pm

Location:

Charlton Council Chamber

Attendees:

Cr- David Pollard

Cr- Graeme Milne

Cr- Ellen White

Cr- Carolyn Stewart

Cr- Daryl Warren

 

Anthony Judd –Chief Executive Officer

Hannah Yu – Director Corporate Services

Wayne O’Toole–  Director of Works and Technical Services

Travis Fitzgibbon- Manager Customer Engagement

Paul Fernee – Manager Community Facilities

Brad Smith- Acting Manager Infrastructure and Planning

 

Regional Roads Victoria Representatives

Paul Northey – Chief Regional Roads Officer

Brian Westley – Regional Director Northern

Daya Govender – Manager Planning

Matt Gard - Operations Manager at VicRoads SprayLine Road Services 

 

Apologies:

Cr- John Shaw

Cr- David Vis

 

ITEMS

TOPIC

 

1. Regional Roads Victoria introduction/update

 

Items for Discussion

 

2. Road Conditions

 

3. Y-Intersections

 

4. Renewal planning – understanding how roads are prioritised

 

5.    Flexibility in road/tourism signs

 

 

 

 

BULOKE SHIRE COUNCIL

RECORD

Councillor Briefing

 

Date and Time:

        7 November 2018

Time:    5.00pm – 8.00pm

 

Location:

Donald Council Chamber

Attendees:

Cr- David Pollard

Cr- Graeme Milne

Cr- Ellen White

Cr- Carolyn Stewart

Cr- John Shaw

Cr- Daryl Warren

 

Anthony Judd –Chief Executive Officer

Hannah Yu – Director Corporate Services

Jerri Nelson  –Director Community Development

Travis Fitzgibbon- Manager Customer Engagement

 

Apologies:

Cr- David Vis

Visitors:

GWM Water - Peter Vogel – Chairman, Steve Briggs - Manager Customer Service

 

 

ITEMS

NO.

TOPIC

PURPOSE

1.

Declarations of Conflicts of Interest

Nil

2.

Briefing Notes

 

3.

Presentations

 

 

3.1

GWMWater

 

4.

Items for Discussion

 

 

4.1

Buloke Shire Council Flag Flying Policy

 

 

4.2

Future Regional Transport Strategy (North West Victoria)

 

 

4.3

Support for Recreational Lakes

 

 

 

4.4

Draft Rating Strategy Reference Group Terms of Reference

 

 

4.5

Integrated Building Buloke 2030 Community Plan and Noting of Individual Community Plans for Discussion

 

 

5.

Councillor Matters

 

6.

CEO Updates

 

 

 

Next Briefing: 

Date and Time:

21 November 2018

Time:    3.00pm – 6.00pm

Location:

Charlton Council Chamber

 

 


Buloke Shire Council Ordinary Meeting Agenda                                 Wednesday, 12 December 2018

7.1                   Report of Assembly of Councillors Meetings

Attachment 3    Councillor Briefing Record - 21 November 2018

 

BULOKE SHIRE COUNCIL

RECORD

Councillor Briefing

 

Date and Time:

       21 November 2018

Time:    3.00pm – 6.00pm

 

Location:

 

Attendees:

Cr- Carolyn Stewart

Cr- Graeme Milne

Cr- Ellen White

Cr- David Pollard

Cr- David Vis

Cr- John Shaw

Cr- Daryl Warren

Anthony Judd –Chief Executive Officer

Hannah Yu – Director Corporate Services

Wayne O’Toole–  Director of Works and Technical Services

Travis Fitzgibbon- Manager Customer Engagement

 

Apologies:

Jerri Nelson  –Director Community Development

Visitors:

Charlton Youth Group  - Angel Grylls and Rose McGeown

Manager Works - Ken Rowe

 

 

ITEMS

NO.

TOPIC

PURPOSE

1.

Declarations of Conflicts of Interest

Nil

2.

Briefing Notes

 

3.

Presentations

 

 

3.1

Engage Program Youth Speakers- Angel Grylls and Rose McGeown, Charlton Youth Group

 

4.

Items for Discussion

 

 

4.1

Waste and Environment  - Service Review

 

 

4.2

Customer Requests 

 

 

4.3

Customer Service – Service Review 

 

 

4.4

Draft Reimbursement of Expenses Policy

 

 

4.5

Corporate Website Update

 

5.

Councillor Matters

 

6.

CEO Updates

 

 

 

 

Next Briefing: 

Date and Time:

5 December 2018

Time:    5.00pm – 8.00pm

Location:

Charlton Council chamber

 

 

 


Buloke Shire Council Ordinary Meeting Agenda                          Wednesday, 12 December 2018

7.2       Letters of Congratulations and Recognition of Achievement/Awards

Author’s Title:           Executive Assistant

Department:              Office of the CEO                                            File No: CR/13/01

Attachments:

Nil

 

 

 

RECOMMENDATION

That the Council acknowledge and congratulate the persons and/or groups mentioned in the report for their achievements.

 

 

1.       Executive Summary

This report acknowledges and congratulates community persons and/or groups for their success in being recognised for a significant achievement or for being a recipient of an honourable award.

The report also informs Council of any letters of congratulations or any particular recognition of achievement that Council has received or been awarded in the past month.

2.       Recognition of Achievement Items

Provider

Recipient

Date

Purpose for Recognition

CFA

Ken McGurk

25.11.18

Awarded National Medal for service

 

 

 

 

 

 

 

 

 

 


Buloke Shire Council Ordinary Meeting Agenda                          Wednesday, 12 December 2018

7.3       Correspondence Initiated by Council

Author’s Title:           Executive Assistant

Department:              Office of the CEO                                            File No: GO/06/09

Attachments:

Nil

   

 

 

RECOMMENDATION

 

That Council notes the record of correspondence sent and responses received.

 

 

 

Table of correspondence

 

Council Initiative

Correspondence sent to

Date sent

Date of Response

Summary of response

Opposition of Dual Gauge between Ballarat and Maryborough – Murray Basin Rail Project

Buloke communities are situated further north of Maryborough, and Council is of the position that the dual gauging of that track will impede existing freight services and also limit the extension of passenger rail.

 

Minister Allan
Minister for Public Transport and Major Projects

11 October 2018

 

 

 


Buloke Shire Council Ordinary Meeting Agenda                          Wednesday, 12 December 2018

7.4       Planning Applications Received - Monthly Update

Author’s Title:           Planning Officer

Department:              Planning and Community Support              File No: LP/09/01

Attachments:

Nil

 

 

 

RECOMMENDATION

 

That the Council note information contained in the report on planning applications under consideration by staff and the status of each of these applications.

 

 

1.       Executive Summary

This report advises provides information on planning applications under consideration by staff and the status of each of these applications.

2.       List of Planning Applications

Application No

Applicant

Address

Date Rec

Summary of Proposal

Status

PPA769/18

Wycheproof Netball Club

44 Broadway, Wycheproof

01/11/2018

Install shipping container for storage

Awaiting report

PPA770/18

Action Steel Industries Pty Ltd

Racecourse Road, Donald

22/11/2018

Use and development of land for a store (machinery shed)

Notice of application

PPA771/18

Visionstream Pty Ltd

3220 Birchip-Wycheproof Road, Wycheproof

22/11/2018

Use and development of land for a Telecommunications Facility (Fixed wireless NBN)

Referral

PPA772/18

Total Outdoor Media

4 Cox Street, Sea Lake

28/11/2018

Construction and display of a major promotional sign

Referral

PPA773/18

Sea Lake Recreation Reserve Inc.

15 Best Street, Sea Lake

28/11/2018

Use and development of land for the construction of 3 cabins and associated works (staged project)

New

 

 


Buloke Shire Council Ordinary Meeting Agenda                          Wednesday, 12 December 2018

7.5       Building Permits - Monthly Update

Author’s Title:           Compliance Administration Officer

Department:              Planning and Community Support              File No: DB/14/02

Attachments:

Nil

 

 

 

RECOMMENDATION

 

That the Council note information contained in the report on Building Permits approved by staff from 1 November to 30 November 2018.

 

 

1.       Executive Summary

This report provides information on Building Permits approved by staff from 1 November to 30 November 2018.

2.       List of Building Permits Approved by Council Surveyor

Permit No.

Address

Project Description

Date Approved

20180080

45 Hammill Street, DONALD

Alterations & Additions: Alterations & Additions to an existing Building

08/11/2018

20180081

69 Taverner Street, BERRIWILLOCK

New Building: Storage Shed

08/11/2018

20180082

Mildura Way, CHARLTON

New Building: Public Building Sporting Pavilion

21/11/2018

20180083

43-47 Campbell Street, BIRCHIP

New Building: Shade Sail

29/11/2018

 

 

 

 

 

 

 

 

 

3.       List of Building Permits Approved by Private Surveyor

Permit No.

Address

Project Description

Date Approved

20180084

2-16 Camp Street, DONALD

Alteration & Extension: Alteration & extension to Existing School Building

2/10/2018

20180085

35 Corack Road, BIRCHIP

New Building: New Dwelling

15/10/2018

20180086

40 Campbell Street, BIRCHIP

New Building: New Dwelling

15/10/2018

20180087

2428 Nullawil – Birchip Road, NULLAWIL

New Building: Farm Shed

18/06/2018

20180088

23 Corack Road, DONALD

New building: New Dwelling and Shed

15/11/2018

20180089

1807 Chinkapook – Mittyack Road, PIER MILLAN

New Building : Machinery Shed

21/11/2018

20180090

15-17 Clifton Street, CHARLTON

New Building: New Dwelling, Garage & Shed

23/11/2018

20180091

40 Webster Street, WYCHEPROOF

New Building: Storage Shed

26/11/2018

  


Buloke Shire Council Ordinary Meeting Agenda                          Wednesday, 12 December 2018

 8.         General Business

8.1       Policy Reports

8.1.1    Buloke Shire Council Flag Flying Policy

Author’s Title:           Manager Customer Engagement

Department:              Office of the CEO                                            File No: CS/05/01

Attachments:

1       Buloke Shire Council Flag Flying Policy  

Relevance to Council Plan 2017  - 2021

Strategic Objective:          Support our councillors, staff, volunteers and the community to make informed and transparent decisions.    

 

 

RECOMMENDATION

 

That Council:

1.       Adopt the Buloke Shire Council Flag Flying Policy

2.       Inform the community about the policy and availability of a flag pole to fly flags for special events and causes.

 

1.       Executive Summary

This policy relates to the flying of flags at Council’s offices and other buildings.

Buloke Shire Council has three illuminated flag poles located at its Wycheproof Office. The Australian Flag and the Aboriginal Flag are flown at all times. If no other significant or approved flag is being flown, the Buloke Shire Council flag will fly on the third pole.

2.       Discussion

Council erected three new flag poles at its Wycheproof Offices in July of this year. Councillors sought the compilation of a Flag Flying Policy to give them greater clarity in the use of the flag poles to help guide them in decisions around granting access to the flag poles as well as guidelines for staff on the correct procedures for handling and flying flags.

3.       Financial Implications

Council will only be responsible for the purchase of the Buloke Shire Council flags at an estimated cost of $200 per year.

4.       Cost Shift Considerations

There are no cost shift considerations.

5.       Community Consultation

The community have not been consulted on this policy in its formation, however there will be consultation following the adoption of the policy to inform on the existence of the policy and the benefits of using Council’s available flag pole to celebrate events.

6.       Internal Consultation

This policy has been subject to extensive internal consultation by the Senior Management Team and at a Councillor Briefing.

7.       Legislative / Policy Implications

This document adheres to the Flying the Australian Flag Protocol set by the Australian Government.

8.       Environmental Sustainability

There are no such considerations.

9.       Conflict of Interest Considerations

There were no conflicts in the preparation of this report.

10.     Conclusion

That Council adopts the Buloke Shire Council Flag Flying Policy and informs the community of the policy and its benefits.

 


Buloke Shire Council Ordinary Meeting Agenda                                                 Wednesday, 12 December 2018

8.1.1                 Buloke Shire Council Flag Flying Policy

Attachment 1    Buloke Shire Council Flag Flying Policy

 


 


 

 


Buloke Shire Council Ordinary Meeting Agenda                          Wednesday, 12 December 2018

8.1.2    Reimbursement of Expenses policy

Author’s Title:           Director Corporate Services

Department:              Corporate Services                                          File No: CM|14|11

Attachments:

1       Reimbursement of Expenses policy

Relevance to Council Plan 2017  - 2021

Strategic Objective:          Deliver our service in a financially viable way    

 

 

RECOMMENDATION

 

That Council adopt the Reimbursement of Expenses policy

 

1.       Executive Summary

Council is required under the Local Government Act 1989 (the Act) to adopt and maintain a policy outlining the types of expenses and prescribed procedures for claiming or reimbursing same.  The policy must be consistent with the requirements set out under the Local Government (Planning and Reporting) Regulations 2014.

2.       Discussion

The Councillor Expenses Entitlement policy has been reviewed in accordance with Council’s policy review schedule.  As part of the review, significant changes are proposed based established best practice within the Local Government sector.  These changes acknowledge the important role of the Councillors as representatives of the municipal community, the requirements the Act, and the principles of accountability and transparency.  Consideration has been given to the foreshadowed changes to the Local Government Act as part of this review. 

3.       Financial Implications

An operating amount is set within the Annual Budget each year for the reimbursement of expenses and costs associated with resources provided to the Mayor and Councillors for Council-related duties.  Requirements in relation to the timing and evidence to be provided prior to approving reimbursement of claims are set out within the policy.

4.       Cost Shift Considerations

There are no cost shift considerations relevant to this policy. 

5.       Community Consultation

A copy of the adopted policy will be available for public inspection.  Claimed expenses are outlined in Council’s Annual Report of operations in accord with the regulations. 

6.       Internal Consultation

Consultation has occurred with Council’s Chief Executive Officer, senior finance staff and senior governance staff in the review of this policy. 

 

Consultation has occurred with Councillors and Council’s Audit Committee in the development of this policy.

7.       Legislative / Policy Implications

This policy is a requirement under the Act and conforms to the requirements under the Regulations, including reporting obligations within Council’s Annual Report of annual operations.

8.       Environmental Sustainability

There are no environmental sustainability implications. 

9.       Conflict of Interest Considerations

No Officers involved in the preparation of this policy have a conflict of interest. 

10.     Conclusion

The Reimbursement of Expenses policy has been reviewed in accord with Council’s policy schedule, and incorporates best practice processes relevant to the size and complexity of the Buloke Shire Council.  This report recommends Council adopt the Reimbursement of Expenses policy.

 


Buloke Shire Council Ordinary Meeting Agenda                                       Wednesday, 12 December 2018

8.1.2                 Reimbursement of Expenses policy

Attachment 1    Reimbursement of Expenses policy

 

 

Buloke logo

 

Policy Title

Reimbursement of Expenses policy

Responsible Directorate

Corporate Services

Policy No

16

Date approved

December 2018

Revision No

3

Revision Date

December 2020

Purpose

The purpose of the Councillor Reimbursement policy is to set the guidelines for reimbursement and/or payment of necessary out of pocket expenses incurred by all Councillors, the Mayor and Council Committees in the performance of their civic and statutory duties. 

Scope

This policy is applicable to all Councillors and the Mayor of the Buloke Shire Council (Council), and members of Council Committees (as defined). 

This policy outlines the prescribed types of Councillor, Mayoral and Committee member out-of-pocket expenses, support and resources provided to Councillors, the Mayor and members of Council’s Committees in the performance of duties necessary or appropriate for the purposes of achieving the objectives of Council.     

Definitions

In this Policy –

“Councillor Expenses” are those costs necessarily incurred by Councillors and the Mayor (out-of-pocket) or on behalf of Councillors and the Mayor for the purpose of Council business.  These are categorised in three areas, namely travel and accommodation expenses, membership and professional development expenses, carer expenses, and information and communication technology expenses. 

Policy Statement

Council is beholden by the Local Government Act 1989 (the Act) and has an obligation under section 75B of the Act to develop and maintain a Councillor Reimbursement policy outlining the details of Councillor, Mayoral and Committee members support, resources and expenses incurred in the course of their duties, which are paid or reimbursed by Council. 

This policy acknowledges the demands and expectations placed on Councillors, the Mayor and Council Committees and where necessary provides that appropriate resourcing and facilities be offered to successfully fulfil these roles.

The cost of allowances and expense reimbursements paid to Councillors together with the costs of related services and resources are managed as part of Council’s annual budget process.

This policy recognises that Council must have regard to the principles of transparency in decision making and community accountability.   Council is committed to best practice processes for ensuring transparency and accountability in its operations and administration. 

Guidelines

General – Councillors and Mayor

1.    Services and facilities, including standard-issue stationary as requested, are provided for use while conducting Council-related business. 

2.    When claiming out-of-pocket expenses, original receipts or supporting documentation must be provided to support claims.  Councillors shall submit claims and valid tax invoices/receipts for reimbursement within 60 days of expenses being incurred, or within two weeks after 30 June annually (whichever is the earlier).    Any claims received after this time will be subject to a Council resolution prior to such claim being paid. 

3.    Claims for facilities and expenses other than those included in this document should be referred to the Chief Executive Officer.  The Chief Executive Officer is responsible for setting aside an appropriate amount in Council’s Annual Budget for reimbursement of Councillor and Mayoral expenses. 

4.    Any costs incurred by a Councillor which are not covered specifically within this policy will not be met, unless the Councillor has received prior authorisation from the Council or, if delegated to do so, from the Chief Executive Officer.

5.    Details of Councillor expenses will be published in Council’s Annual Report of operations in accordance with the requirement of the Local Government (Planning and Reporting) Regulations 2014.  

Travel and Accommodation Expenses – Councillors and Mayor

1.    Councillors and the Mayor may claim  and be reimbursed under the following circumstances:

·    Attendance at Council and Special Meetings and meetings of the Committees of Council

·    Attendance at Assemblies of Council and civic or ceremonial functions convened in accord with Council’s Civic Function policy

·    Attendance at meetings, functions or in the undertaking of other official duties as a representative of Council or the Mayor

·    Attendance at meetings of community groups, organisations and statutory authorities to which the Councillor has been appointed as Council’s delegate or is otherwise authorised by Council to attend.

·    Attendance at inspections of a road, property or area or to discuss with any person(s) any matter related to Council business and/or to carry out activities in the capacity of a Councillor.

·    Attendance at meetings with Council Officers on any matters relating to the Shire.

2.    In addition to travel reimbursements set out above, Councillors may claim a remote area travel allowance at the rate of $40 per day (or as may be amended from time to time by Order in Council) to attend Council meetings, or municipal or community functions where that Councillor resides more than 50 kilometres from the specified meeting centre, to a maximum of $5,000 in any one year.

3.    On and off-street car parking fees may be reimbursed and claims should be accompanied by details stating the nature of Council business and date and time of activity.

4.    Councillors shall have access to a Council supplied Myki card to enable travel on trains, trams, buses and light rail journeys.  Councillors with personal Myki cards can submit a claim for specific trips undertaken on Council business.

5.    Access will be provided, wherever possible, to Council fleet vehicles for use when attending Council related activities.  A Council vehicle shall be provided to Mayor.

6.    Costs relating to use of a private vehicle shall be reimbursed at the rates set out in the Income Tax Assessment Act 1997 as determined by the Commissioner for Taxation and reviewed annually. 

A record of private vehicle use must be maintained by the Councillor and shall contain details of Council business, date, destination and number of kilometres and any tolls.

7.    Councillors may incur tolls including those associated with the use of CityLink and EastLink while conducting Council business.  Councillors may seek reimbursement of costs associated with tolls, including the use of day passes or those transactions incurred as part of existing personal e-tag accounts.

Council supplied e-tags will be provided for the Council fleet vehicle issued to the Mayor. 

8.    All proposals relating to interstate travel by the Mayor and Councillors requires the approval of the Council. 

9.    When travelling on Council business, Councillors may require accommodation. Councillors may stay in reasonable accommodation appropriate to the area travelled to and the nature of the visit.

10.  Bookings for accommodation should be made through the Office of the Chief Executive.  Prior to making the booking, the authorisation of the Chief Executive Officer must be obtained.  All reasonable sustenance and incidental costs associated with travel will be met by Council.

Memberships and Professional Development – Councillors and Mayor

1.    Councillors shall have the opportunity of participating in a range of conferences, functions, training courses, seminars and similar activities. The type shall generally be of a one-off, occasional or short-term nature and be supported by a program, course material or invitation by organisers.

2.    The Council will reimburse Councillors or directly pay membership and subscription fees to bodies and organisations whose activities are relevant to the role of Councillors or role of Council. In seeking membership or subscription, the Councillor will identify the link to Council business and how membership will assist in development or fulfilment of their role.

Carer Expenses – Councillors and Mayor

1.    The Council will reimburse the cost of necessary carer expenses incurred by Councillors in the course of carrying out Council business. 

2.    Reimbursement of child care costs will be available for immediate family only, i.e. where the Councillor or domestic partner is the primary care giver.

3.    Child care costs are not eligible for reimbursement if paid to a person who normally or regularly lives with the Councillor, except where a live-in (professional) helper, such as a nanny, is required to work extra time at extra expense because of the Councillor’s duties.

4.    Councillors who require carer or support services for other immediate family members should raise the matter with the Chief Executive Officer who shall advise on possible arrangements including reimbursement processes.

5.    Claims must be accompanied by a receipt from the care provider showing the date and time care was provided and detail the reason care was needed on each occasion.

Information and Communication Technology Expenses – Councillors and Mayor

1.    Communication equipment and services shall be provided to assist Councillors in the conduct of Council business. This includes equipment and services that support landline and mobile telephones, internet access, multifunction devices, laptop computers and tablet devices. A reasonable arrangement of equipment and services will be approved by the Chief Executive Officer or delegate. 

2.    Issued items remain the property of Council and must be returned at the end of the Council term.

Exclusions – Councillors and Mayor

1.    Expenses arising from a breach of road, traffic, parking or other regulations or laws will not be reimbursed or funded in any way by Council. 

2.    Councillors will not be reimbursed for the purchase of alcohol.


 

Members of Council Committees

1.    Council shall reimburse independent members of the Audit Committee in accord with the terms of the Audit Committee Charter.

2.    Council may reimburse members of other Council committees for necessary out-of-pocket expenses incurred while performing duties as a committee member, subject to a Council resolution. 

References

This Policy was developed in accord with the following legislation:

·    Local Government Act 1989

·    Income Tax Assessment Act 1997

·    Local Government (Planning and Reporting) Regulations 2014

Documents

This Policy is implemented in conjunction with the following documents:

·    Buloke Shire Council Councillor Code of Conduct

·    Buloke Shire Council Fleet Management policy

·    Buloke Shire Council Audit Committee Charter

·    Recognition and Support, the Victorian Government’s Policy Statement on local Government Mayoral and Councillor Allowances and Resources April 2008

 

 


Buloke Shire Council Ordinary Meeting Agenda                          Wednesday, 12 December 2018

8.1.3    Civic Function policy

Author’s Title:           Director Corporate Services

Department:              Corporate Services                                          File No: CR|06|09

Attachments:

1       Civic Function policy

Relevance to Council Plan 2017  - 2021

Strategic Objective:          Support our councillors, staff, volunteers and the community to make informed and transparent decisions.    

 

 

RECOMMENDATION

 

That Council adopt the Civic Reception policy

 

1.       Executive Summary

Council delivers several civic and ceremonial events and functions, as well as other functions and receptions as the need arises. These events and functions foster positive relationships between the community and Council, connect the community in celebration, recognise and celebrate individual and community achievements, and promote community pride or spirit.

2.       Discussion

As the request of the sitting Council, Council Officers have prepared a policy identifying key matters of consideration in the management of Council events and ceremonial functions to ensure Council  applies a consistent approach to civic events.. 

The policy sets out the roles of the Mayor and Councillors at these events and functions. 

3.       Financial Implications

The Chief Executive Officer is responsible to ensure costs associated with recurrent civic functions and ceremonies are considered in the Annual Budget. 

4.       Cost Shift Considerations

There are no cost shift implications associated with this report or the Civic Function policy.

5.       Community Consultation

There has been no community consultation in the development of the policy. 

This policy applies to all formal civic function and ceremonial occasions hosted by the Buloke Shire Council for visiting dignitaries, delegates or other persons as approved by the Mayor.  This includes, but is not limited to, supporting events which mark significant days of celebration or commemoration. 

6.       Internal Consultation

Internal consultation has occurred with the senior leadership team and Councillors. 

7.       Legislative / Policy Implications

There are no legislative provisions.

 

This policy has been developed to provide guidelines to assist in the consideration of, and where appropriate, the provision of Council funded civic functions.

8.       Environmental Sustainability

There are no environmental sustainability considerations.

9.       Conflict of Interest Considerations

The Officer responsible for the development of the Civic Function policy does not have a conflict of interest.

10.     Conclusion

This report recommends Council adopt the Civic Reception policy.

 


Buloke Shire Council Ordinary Meeting Agenda                                       Wednesday, 12 December 2018

8.1.3                 Civic Function policy

Attachment 1    Civic Function policy

 

 

Buloke logo

 

Policy Title

Civic Function policy

Responsible Directorate

Corporate Services

Policy No

 

Date approved

December 2018

Revision No

1

Revision Date

December 2021

Purpose

The purpose of the Civic Function policy is to establish guidelines for the approval and standards for hosting official Council functions and events relevant to civic or ceremonial occasions. 

Scope

This policy applies to all formal civic function and ceremonial occasions hosted by the Buloke Shire Council for visiting dignitaries, delegates or other persons as approved by the Mayor.  This includes, but is not limited to, supporting events which mark significant days of celebration or commemoration. 

Definitions

Nil. 

Policy Statement

Buloke Shire Council recognises that civic functions and ceremonial occasions promote community spirit and pride.  Council acknowledges such events and occasions are an opportunity for the Buloke community to recognise and celebrate individual and community achievements, thereby raising the profile of Buloke Shire and its residents and contributing to the cohesion of the community. 

Buloke Shire Council supports events which observe significant days of celebration or commemoration and remembrance, including Australia Day, ANZAC Day and Remembrance Day. 

Guidelines

1.    Civic functions may be held for:

·    Community Recognition events

·    Volunteer Recognition events

·    Citizenship Ceremonies

·    Australia Day celebrations

·    ANZAC Day

·    Remembrance Day

·    Ministerial visits

·    Civic Mayoral receptions, and

·    Other receptions where appropriate in consultation with the visiting party and the Mayor.

2.    Protocols for civic functions or ceremonial occasions will be observed in accordance with the requirements of the visiting guest or organisation being recognised. 

3.    The Mayor, as the principal member of Council, will undertake the primary role in civic and ceremonial duties.

4.    The Chief Executive Officer is responsible for ensuring a current list of dignitaries which identifies all current and former residents of the Buloke Shire who:

·    have received honours from the Australian Honours and Awards Secretariat; or

·    are appointed as Justices of the Peace

is available to the Mayor. 

5.    The date, time and invitation list for civic functions shall be determined by the Mayor and consideration will be given to extending formal invitations to Medal of the Order of Australia (OAM) recipients within the Buloke municipality. If the date of the civic function falls outside of the current Mayor’s term the Chief Executive Officer will make a decision in this instance. All civic functions must be held at a Council facility or public place with the venue determining the number of guests who may be invited.

6.    The Mayor shall offer an Acknowledgement of Country at the beginning of each formal occasion to show respect for Traditional Owners and the continuing connection of Aboriginal and Torres Strait Islander peoples to Country. 

7.    In addition to civic functions and ceremonial occasions determined by a resolution of Council the Mayor, in consultation with the Chief Executive Officer, has the discretion to determine whether a civic function or ceremony is to be held for any purpose to recognise significant community or individual achievements.

8.    Requests to Buloke Shire Council for civic function must be made in writing to the Mayor and should include information in support of the need for a civic function.

9.    Council will avoid hosting any civic functions or ceremonies during the Council caretaker period other than those events or ceremonies which observe significant days of celebration or commemoration and remembrance, including Australia Day, ANZAC Day and Remembrance Day. 

10.  The Chief Executive Officer is responsible for ensuring a civic function and ceremonial occasion schedule is prepared following consultation with the Mayor and Councillors. 

11.  The Chief Executive Officer is responsible to ensure costs associated with recurrent civic functions and ceremonies are considered in the Annual Budget. 

References

Legislation

Nil

Documents

Buloke Shire Council – List of Dignitaries

 

 

 


Buloke Shire Council Ordinary Meeting Agenda                          Wednesday, 12 December 2018

8.1.4    Rescission of Corporate Card policy

Author’s Title:           Director Corporate Services

Department:              Corporate Services                                          File No: CM|14|27

Attachments:

Nil

Relevance to Council Plan 2017  - 2021

Strategic Objective:          Deliver our service in a financially viable way    

 

 

RECOMMENDATION

 

That Council rescind the Corporate Card policy

 

1.       Executive Summary

Council adopted a revised Corporate Card policy at its 2013 September Ordinary Meeting.

 

The policy sets out controls established within Council for the appropriate issue and use of corporate cards to staff.

 

This report rescinds the Corporate Card policy due to its operational nature. 

2.       Discussion

Council Officers have undertaken a review of the Corporate Card policy in accord with the policy schedule. 

 

The Corporate Card policy and staff responsibilities contained therein sets out minimum administrative controls which must be adhered to in order to minimise the risk of fraud and corruption.  However, the policy is not applicable to Councillors and does not support or inform Council strategy and is essentially operational in nature. 

 

The Corporate Card policy is identified for rescission by Council, and will remain in place as an operational document.

3.       Financial Implications

There are no financial implications associated with the rescission of the Corporate Card policy. 

4.       Cost Shift Considerations

There are no cost shift considerations.

5.       Community Consultation

The policies are internal in nature with very little impact or change for the community.

6.       Internal Consultation

Internal consultation has occurred with the senior leadership team, and the finance team.  Council Officers advised the Audit Committee of the proposal to rescind the Corporate Card policy at the 2018 December Audit Committee meeting.

7.       Legislative / Policy Implications

Council will continue to adhere to appropriate legislation. 

8.       Environmental Sustainability

There are no environmental sustainability concerns. 

9.       Conflict of Interest Considerations

No officer involved in the preparation of this report has a conflict of interest. 

10.     Conclusion

Council previously adopted the Corporate Card policy in 2013.  The policy concerns operational matters, and does not support strategic decision making by Council.  This report recommends Council rescinds the Corporate Card policy.

  


Buloke Shire Council Ordinary Meeting Agenda                          Wednesday, 12 December 2018

8.2       Management Reports

8.2.1    Community Local Law - Draft for Community Consultation

Author’s Title:           Planning Officer

Department:              Planning and Community Support              File No: LA/08/16

Attachments:

1       Buloke Shire Council - Community Local Law 2019

Relevance to Council Plan 2017  - 2021

Strategic Objective:          Responding to and enhancing our built and natural environment    

 

 

RECOMMENDATION

 

That Council:

1.       Notes and endorses the release of the draft Community Local Law for community consultation, in accordance with Sections 119 and 223 of the Local Government Act 1989 (the Act)

2.       Gives public notice seeking written submissions on the draft Community Local Law

 

1.       Executive Summary

The current Buloke Shire Council Community Local Law commenced on 8 June 2011 and, taking into account recent changes in legislation, Council is undertaking the process of drafting and adopting a new Local Law well ahead of the expiry date. Section 119 of the Act requires Council, before making a Local Law, to conduct a community consultation process under Section 223 of the Act.

2.       Discussion

The draft Community Local Law was made available for community consultation for a sixty day period with submissions closing on the 14th September 2018. Two external submissions and one internal submission were received. One submission was in regard to the local law ‘consumption and possession of alcohol’. Two submissions were received in regard to the Local Law dealing with ‘keeping animals’. These submissions have been considered in this draft of the Community Local Law.

 

Changes have been made in this draft to provide guidelines for waste management when camping on municipal camping places, and to provide conditions for camping without a permit on private land. A clause has been introduced to limit the number of unregistered vehicles able to be viewed from the street that can be stored without a permit, reflecting feedback in community plans on unsightly premises.

 

A change in the consumption and possession of alcohol clause provides controls for drinking on the street in front of licensed premises, reflecting a concern noted by Victoria Police in a submission.

 

A clause has been included to protect Council trees, plants and vegetation. Minor changes have been made to some penalties in this draft, to the keeping of animals clause, and provide that a permit to trade from a Council road or street be applied for 14 days prior to the event to allow council officers to properly consider the application. An exception will be included for exceptional circumstances.

 

Other changes in this draft are the correction of minor referencing and typographical errors.

 

The draft Community Local Law has been reviewed by Maddocks Lawyers to ensure clauses are fit for purpose, are enforceable and are consistent with legal requirements.

 

The statutory consultation process will consist of Council giving public notice inviting written feedback on the draft Community Local Law for a period of at least 28 days. It is intended to provide a longer period of notice if the notice period clashes with the Christmas holiday period.  In accordance with section 223 of the Act anyone who makes a written submission can request to be heard in support of their submission.

 

It is recommended that this draft of the Community Local Law be noted and endorsed for release by Council for formal community consultation complying with Section 119 and  Section 223 of the Local Government Act 1989.

3.       Financial Implications

The draft document has been prepared in house. Legal advice will be required to ensure the final document complies with requirements under the Local Government Act. Any legal fees incurred will be paid for from the existing budget allocation for legal advice.

4.       Cost Shift Considerations

There are no cost shift considerations in relation to the preparation of the Community Local Law

5.       Community Consultation

An initial round of community consultation was conducted over a sixty day period with submissions closing the 14th September 2018. The draft local law was made available on the Buloke Shire Council webpage with instructions for making a submission, and notices were placed in the local newspapers. One external submission and one internal submission were received relating to the keeping of animals.

 

The draft Community Local Law was sent to Victoria Police and to the CFA welcoming submissions. Victoria Police made a submission regarding the possession and consumption of alcohol.

6.       Internal Consultation

Internal consultation has taken place within the Development Services department.

7.       Legislative / Policy Implications

Section 119 of the Local Government Act 1989 requires Council to consider endorsing a draft Community Local Law for community consultation under section 223 of the Act.

8.       Environmental Sustainability

The draft Community Local Law addresses a number of environmental sustainability considerations, including firewood collection, open air burning, waste requirements for camping, disposal of waste and protection of Council trees.

9.       Conflict of Interest Considerations

No officer involved in the preparation of this report has a conflict of interest.

10.     Conclusion

It is recommended that this draft of the Community Local Law be noted and endorsed for release by Council for formal community consultation complying with Section 119 and Section 223 of the Local Government Act 1989.


Buloke Shire Council Ordinary Meeting Agenda                                                 Wednesday, 12 December 2018

8.2.1                 Community Local Law - Draft for Community Consultation

Attachment 1    Buloke Shire Council - Community Local Law 2019

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 

 


Buloke Shire Council Ordinary Meeting Agenda                          Wednesday, 12 December 2018

8.2.2    Review of Instrument of Delegation

Author’s Title:           Governance Officer

Department:              Corporate Services                                          File No: PE/02/01

Attachments:

1       S6-Instrument of Delegation Dec 2018

Relevance to Council Plan 2017  - 2021

Strategic Objective:          Support our councillors, staff, volunteers and the community to make informed and transparent decisions.    

 

 

RECOMMENDATION

 

That Council in the exercise of the powers conferred by Section 98(1) of the Local Government Act 1989 and any other Act, regulation or local law referred to in the attached Instrument of Delegation from Council to Designated Members of Council Staff, Buloke Shire Council resolves that:

(a)     There be delegated to the members of Council staff holding, acting or in performing the duties of the offices or positions referred to in the attached Instrument of Delegation to Members of Council staff, the powers, duties and functions set out in that instrument, subject to the conditions and limitations specified in that Instrument.

 

(b)     The Instrument comes into force immediately upon the Common Seal of Council being affixed to the Instrument.

 

(c)     On the coming into force of the Instrument, previous delegations from Council to members of Council staff (other than the Chief Executive Officer), are revoked.

 

(d)     The duties and functions set out in the Instrument must be performed and the powers set out in the instruments must be executed, in accordance with any Council policies or guidelines as adopted from time to time.

 

 

1.       Executive Summary

Many Council decisions are not made at Council meetings. In view of the range of legislative and regulatory responsibilities of Local Government it would not be possible for the sector to function effectively if this was the case. Instead, decision-making power can be delegated to special committees or to members of Council staff. The nature and extent of these delegations are controlled through formal Instruments of Delegation.

2.       Discussion

Delegations are different from authorisations. The decision of a delegate of Council is “deemed” to be a decision by Council. The decision by a person appointed by Council to a statutory position, for example, an Authorised Officer, is not. That person’s powers and responsibilities are quite distinct from those of Council.

 

Delegations should be updated following any change to the organisational structure where the structure has an impact on the positions named within existing delegations and also when there have been any changes to legislation.  In this case there have been some changes to relevant legislation, and some minor structure changes and changes that have come into effect.

 

This Report sets out the Instrument of Delegation from Council to Staff (S6).

 

3.       Financial Implications

There are no financial implications arising from this change.

4.       Cost Shift Considerations

There are no cost shifting implications arising from this change

5.       Community Consultation

Following adoption by Council this Instrument of Delegation will be available to the public via Council’s web site

6.       Internal Consultation

The CEO and Director Works and Technical Services have been consulted in the review of this delegation and relevant staff will be notified of their delegations following adoption by Council.

7.       Legislative / Policy Implications

This document is in accordance with section 98(1) of the Local Government Act 1989.

8.       Environmental Sustainability

Not Applicable

9.       Conflict of Interest Considerations

No officer involved in the preparation of this report has a conflict of interest.

10.     Conclusion

Changes to the Instrument of Delegation will occur on a regular basis.  This report takes into account changes to the organisational structure and changes to legislation and recommends appropriate changes to the Instrument of Delegation from Council to Staff (S6).

 

 


Buloke Shire Council Ordinary Meeting Agenda                                                               Wednesday, 12 December 2018

8.2.2                 Review of Instrument of Delegation

Attachment 1    S6-Instrument of Delegation Dec 2018

 

Buloke Shire Council

S6 - Instrument of Delegation to Members of Staff

 

Preamble

 

Instrument of Delegation

In exercise of the power conferred by section 98(1) of the Local Government Act 1989 and the other legislation referred to in the attached Schedule, the Council:

 

1.            delegates each duty and/or function and/or power described in column 1 of Schedule 1 (and summarised in column 2 of the Schedule) to the member of Council staff holding, acting in or performing the duties of the office or position described opposite each such duty and/or function and/or power in column 3 of the Schedule;

 

2.            record that references in the Schedule are as follows:


 

CEO: Chief Executive Officer

DCD: Director Community Development

DCS: Director Corporate Services

DWTS: Director Works & Technical Services

MDS: Manager Development Services

MIP: Manager Infrastructure Planning

MW: Manager Works

PO: Planning Officer

SAE: Senior Assets Engineer

TLC: Team Leader Compliance

TLPH: Team Leader Public Health


 

declares that:

 

2.1          this Instrument of Delegation is authorised by a resolution of Council passed on 12 Dec 2018

 and

2.2          the delegation:

2.2.1       comes into force immediately the common seal of Council is affixed to this Instrument of Delegation;

2.2.2       remains in force until varied or revoked;

2.2.3       is subject to any conditions and limitations set out in sub-paragraph 3.3, and the Schedule; and

2.2.4       must be exercised in accordance with any guidelines or policies which Council from time to time adopts; and

2.3          the delegate must not determine the issue, take the action or do the act or thing:

2.3.1       if the issue, action, act or thing is an issue, action or thing which Council has previously designated as an issue, action, act or thing which must be the subject of a Resolution of Council; or

2.3.2            if the determining of the issue, taking of the action or doing of the act or thing would or would be likely to involve a decision which is inconsistent with a

(a)   policy; or

(b)   strategy

adopted by Council; or

2.3.3       if the determining of the issue, the taking of the action or the doing of the act or thing cannot be the subject of a lawful delegation, whether on account of section 98(1)(a)-(f) (inclusive) of the Act or otherwise; or

2.3.4       the determining of the issue, the taking of the action or the doing of the act or thing is already the subject of an exclusive delegation to another member of Council staff.

 

THE COMMON SEAL of the BULOKE SHIRE COUNCIL was hereunto affixed in the presence of

 

 

 

.............................................................................Councillor

 

 

 

 

............................................................................Chief Executive Officer

 

 

Date


 


Buloke Shire Council Ordinary Meeting                                                                           Wednesday, 12 December 2018

8.2.2                 Review of Instrument of Delegation

Attachment 1    S6-Instrument of Delegation Dec 2018

 

Delegation Sources

The Schedule. 4

S6 Instrument of Delegation - Members of Staff. 4

Domestic Animals Act 1994. 4

Environment Protection Act 1970. 4

Food Act 1984. 4

Heritage Act 2017. 7

Local Government Act 1989. 7

Planning and Environment Act 1987. 7

Rail Safety (Local Operations) Act 2006. 27

Residential Tenancies Act 1997. 28

Road Management Act 2004. 29

Planning and Environment Regulations 2015. 35

Planning and Environment (Fees) Regulations 2016. 36

Residential Tenancies (Caravan Parks and Movable Dwellings Registration and Standards) Regulations 2010. 37

Road Management (General) Regulations 2005. 38

Road Management (General) Regulations 2016. 38

Road Management (Works and Infrastructure) Regulations 2015. 39

 


Buloke Shire Council Ordinary Meeting                                                                                   Wednesday, 12 December 2018

8.2.2                 Review of Instrument of Delegation

Attachment 1    S6-Instrument of Delegation Dec 2018

 

The Schedule

S6 Instrument of Delegation - Members of Staff

 

Domestic Animals Act 1994

Provision

Item Delegated

Conditions and Limitations

Delegate

s.41A(1)   

power to declare a dog to be a menacing dog   

Council may delegate this power to a Council authorised officer

 CEO, MDS, TLC

Environment Protection Act 1970

Provision

Item Delegated

Conditions and Limitations

Delegate

s.53M(3)  

power to require further information 

 

 DCD, MDS, TLPH

s.53M(4)  

duty to advise applicant that application is not to be dealt with 

 

 DCD, MDS, TLPH

s.53M(5)  

duty to approve plans, issue permit or refuse permit  

refusal must be ratified by Council or it is of no effect

 CEO, DCD, MDS, TLC, TLPH

s.53M(6)  

power to refuse to issue septic tank permit  

refusal must be ratified by Council or it is of no effect

 DCD, MDS, TLPH

s.53M(7)  

duty to refuse to issue a permit in circumstances in (a)-(c)  

refusal must be ratified by Council or it is of no effect

 DCD, MDS, TLPH

Food Act 1984

Provision

Item Delegated

Conditions and Limitations

Delegate

s.19(2)(a)

power to direct by written order that the food premises be put into a clean and sanitary condition  

If section 19(1) applies

 TLPH

s.19(2)(b)

power to direct by written order that specified steps be taken to ensure that food prepared, sold or handled is safe and suitable  

If section 19(1) applies

 TLPH

s.19(3)

power to direct by written order that the food premises not be kept or used for the sale, or handling for sale, of any food, or for the preparation of any food, or for any other specified purpose, or for the use of any specified equipment or a specified process

If section 19(1) applies

 

Only in relation to temporary food premises or mobile food premises

 TLPH

s.19(4)(a)

power to direct that an order made under section 19(3)(a) or (b), (i) be affixed to a conspicuous part of the premises, and (ii) inform the public by notice in a published newspaper or otherwise 

If section 19(1) applies

 TLPH

s.19(6)(a)

duty to revoke any order under section 19 if satisfied that an order has been complied with   

If section 19(1) applies

 DCD, TLPH

s.19(6)(b)

duty to give written notice of revocation under section 19(6)(a) if satisfied that an order has been complied with   

If section 19(1) applies

 TLPH

s.19AA(2)

power to direct, by written order, that a person must take any of the actions described in (a)-(c).  

where Council is the registration authority

 TLPH

s.19AA(4)(c)  

power to direct, in an order made under s.19AA(2) or a subsequent written order, that a person must ensure that any food or class of food is not removed from the premises  

Note: the power to direct the matters under s.19AA(4)(a) and (b) not capable of delegation and so such directions must be made by a Council resolution

 TLPH

s.19AA(7)

duty to revoke order issued under s.19AA and give written notice of revocation, if satisfied that that order has been complied with  

where Council is the registration authority

 TLPH

s.19CB(4)(b)

power to request copy of records  

where Council is the registration authority

 TLPH

s.19E(1)(d)

power to request a copy of the food safety program  

where Council is the registration authority

 TLPH

s.19GB     

power to request proprietor to provide written details of the name, qualification or experience of the current food safety supervisor   

where Council is the registration authority

 TLPH

s.19M(4)(a) & (5)

power to conduct a food safety audit and take actions where deficiencies are identified  

where Council is the registration authority

 TLPH

s.19NA(1)

power to request food safety audit reports  

where Council is the registration authority

 TLPH

s.19U(3)  

power to waive and vary the costs of a food safety audit if there are special circumstances 

 

 TLPH

s.19UA     

power to charge fees for conducting a food safety assessment or inspection  

 

except for an assessment required by a declaration under section 19C or an inspection under sections 38B(1)(c) or 39.

 TLPH

s.19W

power to direct a proprietor of a food premises to comply with any requirement under Part IIIB  

where Council is the registration authority

 TLPH

s.19W(3)(a)   

power to direct a proprietor of a food premises to have staff at the premises undertake training or instruction  

where Council is the registration authority

 TLPH

s.19W(3)(b)   

power to direct a proprietor of a food premises to have details of any staff training incorporated into the minimum records required to be kept or food safety program of the premises  

where Council is the registration authority

 TLPH

 

power to register, renew or transfer registration   

where Council is the registration authority

 

refusal to grant/renew/transfer registration must be ratified by Council or the CEO (see section 58A(2))

 TLPH

s.38AA(5)

power to (a) request further information; or (b) advise the proprietor that the premises must be registered if the premises are not exempt  

 

where Council is the registration authority

 TLPH

s.38AB(4)

power to fix a fee for the receipt of a notification under section 38AA in accordance with a declaration under subsection (1)  

 

where Council is the registration authority

 TLPH

s.38A(4)   

power to request a copy of a completed food safety program template   

 

where Council is the registration authority

 TLPH

s.38B(1)(a)    

duty to assess the application and determine which class of food premises under section 19C the food premises belongs  

 

where Council is the registration authority

 TLPH

s.38B(1)(b)    

duty to ensure proprietor has complied with requirements of section 38A  

 

where Council is the registration authority

 TLPH

s.38B(2)   

duty to be satisfied of the matters in section 38B(2)(a)-(b)  

 

where Council is the registration authority

 TLPH

s.38D(1)  

duty to ensure compliance with the applicable provisions of section 38C and inspect the premises if required by section 39  

 

where Council is the registration authority

 TLPH

s.38D(2)  

duty to be satisfied of the matters in section 38D(2)(a)-(d)  

where Council is the registration authority

 TLPH

s.38D(3)  

power to request copies of any audit reports  

where Council is the registration authority

 TLPH

s.38E(2)   

power to register the food premises on a conditional basis  

 

 

where Council is the registration authority

not exceeding the prescribed time limit defined under subsection (5).

 TLPH

s.38E(4)   

duty to register the food premises when conditions are satisfied  

where Council is the registration authority

 TLPH

s.38F(3)(b)

power to require proprietor to comply with requirements of this Act  

where Council is the registration authority

 TLPH

s.39A 

power to register, renew or transfer food premises despite minor defects   

 

where Council is the registration authority

only if satisfied of matters in subsections (2)(a)-(c)

 TLPH

s.40(2)     

power to incorporate the certificate of registration in one document with any certificate of registration under Part 6 of the Public Health and Wellbeing Act 2008   

 

 TLPH

s.40C(2)  

power to grant or renew the registration of food premises for a period of less than 1 year  

where Council is the registration authority

 TLPH

s.40D(1)  

power to suspend or revoke the registration of food premises   

where Council is the registration authority

 TLPH

s.43F(6)   

duty to be satisfied that registration requirements under Division 3 have been met prior to registering, transferring  or renewing registration of a component of a food business  

where Council is the registration authority

 TLPH

s.43F(7)   

power to register the components of the food business that meet requirements in Division 3 and power to refuse  to register the components that do not meet the requirements   

where Council is the registration authority

 TLPH

s.46(5)     

power to institute proceedings against another person where the offence was due to an act or default by that other person and where the first person charged could successfully defend a prosecution, without proceedings first being instituted against the person first charged   

 where Council is the registration authority

 

 CEO, DCD

Heritage Act 2017

Provision

Item Delegated

Conditions and Limitations

Delegate

s.116

power to sub-delegate Executive Director's functions, duties or powers   

must first obtain Executive Director’;s written consent

 

Council can only sub-delegate if the instrument of delegation from the Executive Director authorises sub-delegation

 CEO, DWTS

Local Government Act 1989

Provision

Item Delegated

Conditions and Limitations

Delegate

s.181H

power to enter into an environmental upgrade agreement on behalf of Council and declare and levy an environmental upgrade charge

In consultation with Council

 CEO

Planning and Environment Act 1987

Provision

Item Delegated

Conditions and Limitations

Delegate

s.4B

power to prepare an amendment to the Victorian Planning Provisions

 if authorised by the Minister

 CEO, DCD, MDS, PO

s.4G

function of receiving prescribed documents and a copy of the Victorian Planning Provisions from the Minister

 

 DCD, MDS, PO

s.4H   

duty to make amendment to Victoria Planning Provisions  available

 

 DCD, MDS, PO

s.4I     

duty to keep Victorian Planning Provisions and other documents available

 

 DCD, MDS, PO

s.8A(2)     

power to prepare amendment to the planning scheme where the Minister has given consent under s.8A

 

 DCD, MDS, PO

s.8A(3)     

power to apply to Minister to prepare an amendment to the planning scheme

 

 DCD, MDS, PO

s.8A(5)     

function of receiving notice of the Minister's decision

 

 DCD, MDS, PO

s.8A(7)     

power to prepare the amendment specified in the application without the Minister's authorisation if no response received after 10 business days

 

 DCD, MDS, PO

s.8B(2)     

power to apply to the Minister for authorisation to prepare an amendment to the planning scheme of an adjoining municipal district

 

 DCD, MDS, PO

s.12(3)     

power to carry out studies and do things to ensure proper use of land and consult with other persons to ensure co-ordination of planning scheme with these persons

 

 CEO, DCD, MDS, PO

s.12A(1)   

duty to prepare a municipal strategic statement (including power to prepare a municipal strategic statement under section 19 of the Planning and Environment (Planning Schemes) Act 1996)

 

 CEO, DCD, MDS, PO

s.12B(1)   

duty to review planning scheme

 

 CEO, DCD, MDS, PO

s.12B(2)   

duty to review planning scheme at direction of Minister

 

 CEO, DCD, MDS, PO

s.12B(5)   

duty to report findings of review of planning scheme to Minister without delay

 

 DCD, MDS, PO

s.14

duties of a Responsible Authority as set out in subsections (a) to (d)

 

 DCD, MDS, PO

s.17(1)     

duty of giving copy amendment to the planning scheme

 

 DCD, MDS, PO

s.17(2)     

duty of giving copy s.173 agreement

 

 DCD, MDS, PO

s.17(3)     

duty of giving copy amendment, explanatory report and relevant documents to the Minister within 10 business days

 

 DCD, MDS, PO

s.18

duty to make amendment etc. available

 

 DCD, MDS, PO

s.19

power to give notice, to decide not to give notice, to publish notice of amendment to a planning scheme and to exercise any other power under section 19 to a planning scheme

 

 DCD, MDS, PO

s.19

function of receiving notice of preparation of an amendment to a planning scheme 

 

where Council is not the planning authority and the amendment affects land within Council’;s municipal district; or

where the amendment will amend the planning scheme to designate Council as an acquiring authority.

 DCD, MDS, PO

s.20(1)     

power to apply to Minister for exemption from the requirements of section 19  

 

 DCD, MDS, PO

s.21(2)     

duty to make submissions available  

 

 DCD, MDS, PO

s.21A(4)

duty to publish notice in accordance with section 

 

 DCD, MDS, PO

s.22

duty to consider all submissions  

except submissions which request a change to the items in s.22(5)(a) and (b)

 DWTS, MDS, PO

s.23(1)(b)

duty to refer submissions which request a change to the amendment to a panel 

 

 DCD, MDS, PO

s.23(2)     

power to refer to a panel submissions which do not require a change to the amendment  

 

 DCD, MDS, PO

s.24

function to represent Council and present a submission at a panel hearing (including a hearing referred to in section 96D)   

 

 CEO, DCD, MDS, PO

s.26(1)     

power to make report available for inspection 

 

 DCD, MDS, PO

s.26(2)     

duty to keep report of panel available for inspection   

 

 DCD, MDS, PO

s.27(2)     

power to apply for exemption if panel's report not received  

 

 CEO, DCD, MDS, PO

s.28

duty to notify the Minister if abandoning an amendment  

Note: the power to make a decision to abandon an amendment cannot be delegated

 CEO

s.30(4)(a)

duty to say if amendment has lapsed

 

 DCD, MDS, PO

s.30(4)(b)

duty to provide information in writing upon request

 

 DCD, PO

s.32(2)     

duty to give more notice if required

 

 DCD, MDS, PO

s.33(1)     

duty to give more notice of changes to an amendment

 

 DCD, MDS, PO

s.36(2)     

duty to give notice of approval of amendment

 

 CEO, DCD, MDS, PO

s.38(5)     

duty to give notice of revocation of an amendment

 

 CEO, DCD, MDS, PO

s.39

function of being a party to a proceeding commenced under section 39 and duty to comply with determination by VCAT

 

 CEO, DCD, MDS, PO

s.40(1)     

function of lodging copy of approved amendment

 

 CEO, DCD, MDS, PO

s.41

duty to make approved amendment available

 

 DCD, MDS, PO

s.42

duty to make copy of planning scheme available

 

 DCD, MDS, PO

s.46AS(ac)    

power to request the Victorian Planning Authority (VPA) to provide advice on any matter relating to land in Victoria or an objective of planning in Victoria

 

 

 DWTS, MDS, PO

s.46AW

function of being consulted by the Minister

where Council is a responsible public entity

 DWTS

s.46AX

function of receiving a draft Statement of Planning Policy and written direction in relation to the endorsement of the draft Statement of Planning Policy

power to endorse the draft Statement of Planning Policy

where Council is a responsible public entity

 DWTS

s.46AZC(2)

duty not to prepare an amendment to a declared area planning scheme that is inconsistent with a Statement of Planning Policy for the declared area that is expressed to be binding on the responsible public entity

where Council is a responsible public entity

 DWTS

s.46AZK

duty not to act inconsistently with any provision of the Statement of Planning Policy that is expressed to be binding on the public entity when performing a function or duty or exercising a power in relation to the declared area

where Council is a responsible public entity

 DWTS

s.46GI(2)(b)(i)

power to agree to a lower rate of standard levy for a class of development of a particular type of land than the rate specified in a Minister's direction

where Council is the planning authority, the municipal Council of the municipal district in which the land is located and/or the development agency

 DWTS

s.46GJ(1)

function of receiving written directions from the Minister in relation to the preparation and content of infrastructure contributions plans

 

 DWTS

s.46GK

duty to comply with a Minister’s direction that applies to Council as the planning authority

 

 DWTS

s.46GN(1)

duty to arrange for estimates of values of inner public purpose land

 

 DWTS

s.46GO(1)

duty to give notice to owners of certain inner public purpose land

 

 DWTS

s.46GP

function of receiving a notice under s.46GO

where Council is the collecting agency

 DWTS

s.46GQ

function of receiving a submission from an affected owner who objects to the estimated value per hectare (or other appropriate unit of measurement) of the inner public purpose land

 

 DWTS

s.46GR(1)

duty to consider every submission that is made by the closing date for submissions included in the notice under s.46GO

 

 DWTS

s.46GR(2)

power to consider a late submission

duty to consider a late submission if directed to do so by the Minister

 

 DWTS

s.46GS(1)

power to accept or reject the estimate of the value of the inner public purpose land in a submission made under s.46GQ

 

 DWTS

s.46GS(2)

duty, if Council rejects the estimate of the value of the inner public purpose land in the submission, to refer the matter to the valuer-general, and notify the affected owner of the rejection and that the matter has been referred to the valuer-general

 

 DWTS

s.46GT(2)

duty to pay half of the fee fixed by the valuer-general for arranging and attending the conference

 

 DWTS

s.46GT(4)

function of receiving, from the valuer-general, written confirmation of the agreement between the planning authority's valuer and the affected owner's valuer as to the estimated value of the inner public purpose land

 

 DWTS

s.46GT(6)

function of receiving, from the valuer-general, written notice of a determination under s.46GT(5)

 

 DWTS

s.46GU

duty not to adopt an amendment under s.29 to an infrastructure contributions plan that specifies a land credit amount or a land equalisation amount that relates to a parcel of land in the ICP plan area of the plan unless the criteria in s.46GU(1)(a) and (b) are met

 

 DWTS

s.46GV(3)

function of receiving the monetary component and any land equalisation amount of the infrastructure contribution

power to specify the manner in which the payment is to be made

where Council is the collecting agency

 DWTS

s.46GV(3)(b)

power to enter into an agreement with the applicant

where Council is the collecting agency

 DWTS

s.46GV(4)(a)

function of receiving the inner public purpose land in accordance with s.46GV(5) and (6)

where Council is the development agency

 DWTS

s.46GV(4)(b)

function of receiving the inner public purpose land in accordance with s.46GV(5) and (6)

where Council is the collecting agency

 DWTS

s.46GV(7)

duty to impose the requirements set out in s.46GV(3) and (4) as conditions on the permit applied for by the applicant to develop the land in the ICP plan area

 

 DWTS

s.46GV(9)

power to require the payment of a monetary component or the provision of the land component of an infrastructure contribution to be secured to Council’s satisfaction

where Council is the collecting agency

 DWTS

s.46GX(1)

power to accept works, services or facilities in part or full satisfaction of the monetary component  of an infrastructure contribution payable

where Council is the collecting agency

 

 DWTS

s.46GX(2)

duty, before accepting the provision of works, services or facilities by an applicant under s.46GX(1), to obtain the agreement of the development agency or agencies specified in the approved infrastructure contributions plan

where Council is the collecting agency

 DWTS

s.46GY(1)

duty to keep proper and separate accounts and records

where Council is the collecting agency

 DWTS

s.46GY(2)

duty to keep the accounts and records in accordance with the Local Government Act 1989

where Council is the collecting agency

 DWTS

s.46GZ(2)(a)

duty to forward any part of the monetary component that is imposed for plan preparation costs to the planning authority that incurred those costs

where Council is the collecting agency under an approved infrastructure contributions plan

 

this duty does not apply where Council is that planning authority

 DWTS

s.46GZ(2)(a)

function of receiving the monetary component

where the Council is the planning authority

 

this duty does not apply where Council is also the collecting agency

 DWTS

s.46GZ(2)(b)

duty to forward any part of the monetary component that is imposed for the provision of works, services or facilities to the development agency that is specified in the plan,as responsible for those works, services or facilities

where Council is the collecting agency under an approved infrastructure contributions plan

 

this provision does not apply where Council is also the relevant development agency

 DWTS

s.46GZ(2)(b)

function of receiving the monetary component

where Council is the development agency under an approved infrastructure contributions plan

 

this provision does not apply where Council is also the collecting agency

 DWTS

s.46GZ(4)

duty to use any land equalisation amounts to pay land credit amounts under s.46GZ(7), except any part of those amounts that are to be forwarded to a development agency under s.46GZ(5)

where Council is the collecting agency under an approved infrastructure contributions plan

 DWTS

s.46GZ(5)

duty to forward any part of a land equalisation amount required for the acquisition of outer public purpose land by a development agency specified in the approved infrastructure contributions plan to that development agency

where Council is the collecting agency under an approved infrastructure contributions plan

 

this provision does not apply where Council is also the relevant development agency

 DWTS

s.46GZ(5)

function of receiving any part of a land equalisation amount required for the acquisition of outer public purpose land

where Council is the development agency specified in the approved infrastructure contributions plan

 

this provision does not apply where Council is also the collecting agency

 DWTS

s.46GZ(7)

duty to pay to each person who must provide an infrastructure contribution under the approved infrastructure contributions plan any land credit amount to which the person is entitled under s.46GW

where Council is the collecting agency under an approved infrastructure contributions plan

 DWTS

s.46GZ(9)

duty to transfer the estate in fee simple in the land to the development agency specified in the approved infrastructure contributions plan as responsible for the use and development of that land

if any inner public purpose land is vested in Council under the Subdivision Act 1988 or acquired by Council before the time it is required to be provided to Council under s.46GV(4)

 

where Council is the collecting agency under an approved infrastructure contributions plan

 

this duty does not apply where Council is also the development agency

 

 DWTS

s.46GZ(9)

function of receiving the fee simple in the land

where Council is the development agency under an approved infrastructure contributions plan

 

this duty does not apply where Council is also the collecting agency

 DWTS

s.46GZA(1)

duty to keep proper and separate accounts and records

where Council is a development agency under an approved infrastructure contributions plan

 DWTS

s.46GZA(2)

duty to keep the accounts and records in accordance with the Local Government Act 1989

where Council is a development agency under an approved infrastructure contributions plan

 DWTS

s.46GZB(3)

duty to follow the steps set out in s.46GZB(3)(a) – (c)

where Council is a development agency under an approved infrastructure contributions plan

 DWTS

s.46GZB(4)

duty, in accordance with requirements of the VPA, to report on the use of the infrastructure contribution in the development agency's annual report and provide reports on the use of the infrastructure contribution to the VPA

if the VPA is the collecting agency under an approved infrastructure contributions plan

 

where Council is a development agency under an approved infrastructure contributions plan

 CEO

s.46GZD(2)

duty, within 6 months after the date on which the approved infrastructure contributions plan expires, to follow the steps set out in s.46GZD(2)(a) and (b)

where Council is the development agency under an approved infrastructure contributions plan

 DWTS

s.46GZD(3)

duty to follow the steps set out in s.46GZD(3)(a) and (b)

where Council is the collecting agency under an approved infrastructure contributions plan

 DWTS

s.46GZD(5)

duty to make payments under s.46GZD(3) in accordance with ss.46GZD(5)(a) and 46GZD(5)( (b)

where Council is the collecting agency under an approved infrastructure contributions plan

 DWTS

s.46GZE(2)

duty to forward the land equalisation amount back to the collecting agency within 6 months after the expiry date if any part of a land equalisation amount paid or forwarded to a development agency for acquiring outer public purpose land has not been expended by the development agency to acquire that land at the date on which the approved infrastructure contributions plan expires

where Council is the development agency under an approved infrastructure contributions plan

 

this duty does not apply where Council is also the collecting agency

 DWTS

s.46GZE(2)

function of receiving the unexpended land equalisation amount

where Council is the collecting agency under an approved infrastructure contributions plan

 

this duty does not apply where Council is also the development agency

 DWTS

s.46GZE(3)

duty, within 12 months after the date on which the approved infrastructure contributions plan expires, to follow the steps set out in s.46GZE(3)(a) and (b)

where Council is the collecting agency under an approved infrastructure contributions plan

 DWTS

s.46GZF(2)

duty, within 12 months after the date on which the approved infrastructure contributions plan expires, to use the public purpose land for a public purpose approved by the Minister or sell the public purpose land

where Council is the development agency under an approved infrastructure contributions plan

 DWTS

s.46GZF(3)

duty, if land is sold under s.46GZF(2)(b), to follow the steps in s.46GZF(3)(a) and (b)

where Council is the development agency under an approved infrastructure contributions plan

 DWTS

s.46GZF(3)

s.46GZF(3)(a) function of receiving proceeds of sale

where Council is the collection agency under an approved infrastructure contributions plan

 

this provision does not apply where Council is also the development agency

 DWTS

s.46GZF(4)

duty to divide the proceeds of the public purpose land among the current owners of each parcel of land in the ICP plan area and pay each current owner a portion of the proceeds in accordance with s.46GZF(5)

where Council is the collecting agency under an approved infrastructure contributions plan

 DWTS

s.46GZF(6)

duty to make the payments under s.46GZF(4) in accordance with s.46GZF(6)(a) and (b)

where Council is the collecting agency under an approved infrastructure contributions plan

 DWTS

s.46GZH

power to recover the monetary component, or any land equalisation amount of the land component, payable under Part 3AB as a debt in any court of competent jurisdiction

where Council is the collecting agency under an approved infrastructure contributions plan

 DWTS

s.46GZI

duty to prepare and give a report to the Minister at the times required by the Minister

where Council is a collecting agency or development agency

 CEO

s.46GZK

power to deal with public purpose land which has vested in, been acquired by, or transferred to, Council

where Council is a collecting agency or development agency

 DWTS

s.46LB(3)

duty to publish, on Council’s Internet site, the payable dwelling amount for a financial year on or before 1 July of each financial year for which the amount is adjusted under s.46LB (2)

 

 DWTS

s.46N(1)  

duty to include condition in permit regarding payment of development infrastructure levy

 

 

 CEO, DCD, MDS, PO

s.46N(2)(c)    

function of determining time and manner for receipt of development contributions levy

 

 CEO, DCD, MDS, PO

s.46N(2)(d)    

power to enter into an agreement with the applicant regarding payment of development infrastructure levy   

 

 CEO, DCD, MDS, PO

s.46O(1)(a) & (2)(a)  

power to ensure that community infrastructure levy is paid, or agreement is in place, prior to issuing building permit   

 

 CEO, DCD, MDS, PO

s.46O(1)(d) & (2)(d)  

power to enter into agreement with the applicant regarding payment of community infrastructure levy   

 

 CEO, DCD, MDS, PO

s.46P(1)   

power to require payment of amount of levy under section 46N or section 46O to be satisfactorily secured   

 

 CEO, DCD, MDS, PO

s.46P(2)   

power to accept provision of land, works, services or facilities in part or full payment of levy payable   

 

 CEO, DCD, MDS, PO

s.46Q(1)  

duty to keep proper accounts of levies paid   

 

 DCD, DCS, MDS, PO

s.46Q(1A)

duty to forward to development agency part of levy imposed for carrying out works, services, or facilities on behalf of development agency or plan preparation costs incurred by a development agency or plan preparation costs incurred by a development agency 

 

 DCD, DCS, MDS, PO

s.46Q(2)  

duty to apply levy only for a purpose relating to the provision of plan preparation costs or the works, services and facilities in respect of which the levy was paid etc

 

 CEO

s.46Q(3)  

power to refund any amount of levy paid if it is satisfied the development is not to proceed  

only applies when levy is paid to Council as a ‘;development agency’;

 CEO

s.46Q(4)(c)    

duty to pay amount to current owners of land in the area if an amount of levy has been paid to a municipal Council as a development agency for plan preparation costs incurred by the Council or for the provision by the Council of works, services or facilities in an area under s.46Q(4)(a)   

must be done within six months of the end of the period required by the development contributions plan and with the consent of, and in the manner approved by, the Minister

 CEO

s.46Q(4)(d)    

duty to submit to the Minister an amendment to the approved development contributions plan

must be done in accordance with Part 3

 CEO, DCD, MDS, PO

s.46Q(4)(e)

duty to expend that amount on other works etc.

 

with the consent of, and in the manner approved by, the Minister

 CEO

s.46QC    

power to recover any amount of levy payable under Part 3B

 

 CEO

s.46QD

duty to prepare report and give a report to the Minister

where Council is a collecting agency or development agency

 CEO

s.46V(3)   

duty to make a copy of the approved strategy plan (being the Melbourne Airport Environs Strategy Plan) and any documents lodged with it available

 

 DCD, MDS, PO

s.46Y  

duty to carry out works in conformity with the approved strategy plan

 

 DCD, MDS, PO

s.47

power to decide that an application for a planning permit does not comply with that Act

 

 CEO, DCD, MDS, PO

s.49(1)     

duty to keep a register of all applications for permits and determinations relating to permits

 

 DCD, MDS, PO

s.49(2)     

duty to make register available for inspection

 

 DCD, MDS, PO

s.50(4)     

duty to amend application

 

 DCD, MDS, PO

s.50(5)     

power to refuse to amend application

 

 DCD, MDS, PO

s.50(6)     

duty to make note of amendment to application in register

 

 

 DCD, MDS, PO

s.50A(1)   

power to make amendment to application

 

 DCD, MDS, PO

s.50A(3)   

power to require applicant to notify owner and make a declaration that notice has been given

 

 DCD, MDS, PO

s.50A(4)   

duty to note amendment to application in register

 

 DCD, MDS, PO

s.51

duty to make copy of application available for inspection

 

 DCD, MDS, PO

s.52(1)(a)

duty to give notice of the application to owners/occupiers of adjoining allotments unless satisfied that the grant of permit would not cause material detriment to any person

 

 DCD, MDS, PO

s.52(1)(b)

duty to give notice of the application to other municipal Councils where appropriate

 

 DCD, MDS, PO

s.52(1)(c)

duty to give notice of the application to all persons required by the planning scheme

 

 DCD, MDS, PO

s.52(1)(ca)

duty to give notice of the application to owners and occupiers of land benefited by a registered restrictive covenant if may result in breach of covenant

 

 DCD, MDS, PO

s.52(1)(cb)

duty to give notice of the application to owners and occupiers of land benefited by a registered restrictive covenant if application is to remove or vary the covenant

 

 DCD, MDS, PO

s.52(1)(d)

duty to give notice of the application to other persons who may be detrimentally effected

 

 DCD, MDS, PO

s.52(1AA)

duty to give notice of an application to remove or vary a registered restrictive covenant

 

 DCD, MDS, PO

s.52(3)     

power to give any further notice of an application where appropriate

 

 CEO, DCD, MDS, PO

s.53(1)     

power to require the applicant to give notice under section 52(1) to persons specified by it

 

 DCD, MDS, PO

s.53(1A)   

power to require the applicant to give the notice under section 52(1AA)

 

 DCD, MDS, PO

s.54(1)     

power to require the applicant to provide more information

 

 DCD, MDS, PO

s.54(1A)

duty to give notice in writing of information required under section 54(1)

 

 DCD, MDS, PO

s.54(1B)   

duty to specify the lapse date for an application

 

 DCD, MDS, PO

s.54A(3)   

power to decide to extend time or refuse to extend time to give required information

 

 DCD, MDS, PO

s.54A(4)   

duty to give written notice of decision to extend or refuse to extend time und section 54A(3)

 

 DCD, MDS, PO

s.55(1)     

duty to give copy application, together with the prescribed information, to every referral authority specified in the planning scheme

 

 DCD, MDS, PO

s.57(2A)   

power to reject objections considered made primarily for commercial advantage for the objector

 

 CEO, DCD, MDS, PO

s.57(3)     

function of receiving name and address of persons to whom notice of decision is to go

 

 DCD, MDS, PO

s.57(5)     

duty to make available for inspection copy of all objections

 

 DCD, MDS, PO

s.57A(4)   

duty to amend application in accordance with applicant's request, subject to section 57A(5)

 

 DCD, MDS, PO

s.57A(5)

power to refuse to amend application

 

 DCD, MDS, PO

s.57A(6)   

duty to note amendments to application in register

 

 DCD, MDS, PO

s.57B(1)   

duty to determine whether and to whom notice should be given

 

 DCD, MDS, PO

s.57B(2)   

duty to consider certain matters in determining whether notice should be given

 

 DCD, MDS, PO

s.57C(1)  

duty to give copy of amended application to referral authority

 

 DCD, MDS, PO

s.58

duty to consider every application for a permit

 

 DCD, MDS, PO

s.58A 

power to request advice from the Planning Application Committee

 

 DCD, MDS, PO

s.60

duty to consider certain matters

 

 DCD, MDS, PO

s.60(1A)   

power to consider certain matters before deciding on application

 

 DCD, MDS, PO

s.60(1B)

duty to consider number of objectors in considering whether use or development may have significant social effect

 

 DWTS

s.61(1)     

power to determine permit application, either to decide to grant a permit, to decide to grant a permit with conditions or to refuse a permit application

the permit must not be inconsistent with a cultural heritage management plan under the Aboriginal Heritage Act 2006

 DCD, MDS, PO

s.61(2)     

duty to decide to refuse to grant a permit if a relevant determining referral authority objects to grant of permit

 

 DCD, MDS, PO

s.61(2A)   

power to decide to refuse to grant a permit if a relevant recommending referral authority objects to the grant of permit

 

 DCD, MDS, PO

s.61(3)(a)

duty not to decide to grant a permit to use coastal Crown land without Minister’s consent

 

 DCD, MDS, PO

s.61(3)(b)

duty to refuse to grant the permit without the Minister's consent

 

 CEO, DCD, MDS, PO

s.61(4)     

duty to refuse to grant the permit if grant would authorise a breach of a registered restrictive covenant

 

 CEO, DCD, MDS, PO

s.62(1)     

duty to include certain conditions in deciding to grant a permit

 

 DCD, MDS, PO

s.62(2)     

power to include other conditions

 

 DCD, MDS, PO

s.62(4)     

duty to ensure conditions are consistent with paragraphs (a),(b) and (c)

 

 DCD, MDS, PO

s.62(5)(a)

power to include a permit condition to implement an approved development contributions plan or an approved infrastructure contributions plan

 

 DWTS, MDS, PO

s.62(5)(b)

power to include a permit condition that specified works be provided on or to the land or paid for in accordance with section 173 agreement

 

 DCD, MDS, PO

s.62(5)(c) 

power to include a permit condition that specified works be provided or paid for by the applicant

 

 DCD, MDS, PO

s.62(6)(a)

duty not to include a permit condition requiring a person to pay an amount for or provide works except in accordance with ss.46N(1), 46GV(7) or 62(5)

 

 DWTS, MDS, PO

s.62(6)(b)

duty not to include a permit condition requiring a person to pay an amount for or provide works except a condition that a planning scheme requires to be included as referred to in section 62(1)(a)

 

 DCD, MDS, PO

s.63

duty to issue the permit where made a decision in favour of the application (if no one has objected)   

 

 DCD, MDS, PO

s.64(1)     

duty to give notice of decision to grant a permit to applicant and objectors   

 

this provision applies also to a decision to grant an amendment to a permit  - see section 75 

 DCD, MDS, PO

s.64(3)     

duty not to issue a permit until after the specified period   

 

this provision applies also to a decision to grant an amendment to a permit  - see section 75

 DCD, MDS, PO

s.64(5)     

duty to give each objector a copy of an exempt decision  

 

this provision applies also to a decision to grant an amendment to a permit  - see section 75 

 DCD, MDS, PO

s.64A 

duty not to issue permit until the end of a period when an application for review may be lodged with VCAT or until VCAT has determined the application, if a relevant recommending referral authority has objected to the grant of a permit  

this provision applies also to a decision to grant an amendment to a permit  - see section 75A 

 DCD, MDS, PO

s.65(1)     

duty to give notice of refusal to grant permit to applicant and person who objected under section 57  

 

 DCD, MDS, PO

s.66(1)     

duty to give notice under section 64 or section 65 and copy permit to relevant determining referral authorities  

 

 DCD, MDS, PO

s.66(2)     

duty to give a recommending referral authority notice of its decision to grant a permit   

 

 

if the recommending referral authority objected to the grant of the permit or the responsible authority decided not to include a condition on the permit recommended by the recommending referral authority

 DCD, MDS, PO

s.66(4)     

duty to give a recommending referral authority notice of its decision to refuse a permit

 

if the recommending referral authority objected to the grant of the permit or the recommending referral authority recommended that a permit condition be included on the permit

 DCD, MDS, PO

s.66(6)     

duty to give a recommending referral authority a copy of any permit which Council decides to grant and a copy of any notice given under section 64 or 65

 

if the recommending referral authority did not object to the grant of the permit or the recommending referral authority did not recommend a condition be included on the permit

 DCD, MDS, PO

s.69(1)     

function of receiving application for extension of time of permit

 

 DCD, MDS, PO

s.69(1A)   

function of receiving application for extension of time to complete development

 

 DCD, MDS, PO

s.69(2)     

power to extend time

 

 DCD, MDS, PO

s.70

duty to make copy permit available for inspection

 

 DCD, MDS, PO

s.71(1)     

power to correct certain mistakes

 

 DCD, MDS, PO

s.71(2)     

duty to note corrections in register

 

 DCD, MDS, PO

s.73

power to decide to grant amendment subject to conditions

 

 DCD, MDS, PO

s.74

duty to issue amended permit to applicant if no objectors

 

 DCD, MDS, PO

s.76

duty to give applicant and objectors notice of decision to refuse to grant amendment to permit

 

 DCD, MDS, PO

s.76A(1)   

duty to give relevant determining referral authorities copy of amended permit and copy of notice

 

 DCD, MDS, PO

s.76A(2)   

duty to give a recommending referral authority notice of its decision to grant an amendment to a permit

 

if the recommending referral authority objected to the amendment of the permit or the responsible authority decided not to include a condition on the amended permit recommended by the recommending referral authority

 DCD, MDS, PO

s.76A(4)   

duty to give a recommending referral authority notice of its decision to refuse a permit

 

if the recommending referral authority objected to the amendment of the permit or the recommending referral authority recommended that a permit condition be included on the amended permit

 DCD, MDS, PO

s.76A(6)   

duty to give a recommending referral authority a copy of any amended permit which Council decides to grant and a copy of any notice given under section 64 or 76

if the recommending referral authority did not object to the amendment of the permit or the recommending referral authority did not recommend a condition be included on the amended permit

 DCD, MDS, PO

s.76D 

duty to comply with direction of Minister to issue amended permit

 

 CEO, DCD, MDS, PO

s.83

function of being respondent to an appeal

 

 CEO, DCD, MDS, PO

s.83B

duty to give or publish notice of application for review

 

 DCD, MDS, PO

s.84(1)     

power to decide on an application at any time after an appeal is lodged against failure to grant a permit

 

 DCD, MDS, PO

s.84(2)     

duty not to issue a permit or notice of decision or refusal after an application is made for review of a failure to grant a permit

 

 DCD, MDS, PO

s.84(3)     

duty to tell principal registrar if decide to grant a permit after an application is made for review of its failure to grant a permit

 

 DCD, MDS, PO

s.84(6)     

duty to issue permit on receipt of advice within 3 working days

 

 DCD, MDS, PO

s.84AB

power to agree to confining a review by the Tribunal

 

 DWTS

s.86

duty to issue a permit at order of Tribunal within 3 working days

 

 DCD, MDS, PO

s.87(3)     

power to apply to VCAT for the cancellation or amendment of a permit

 

 CEO, DCD, MDS, PO

s.90(1)     

function of being heard at hearing of request for cancellation or amendment of a permit

 

 CEO, DCD, MDS, PO

s.91(2)     

duty to comply with the directions of VCAT

 

 CEO, DCD, MDS, PO

s.91(2A)   

duty to issue amended permit to owner if Tribunal so directs

 

 DCD, MDS, PO

s.92

duty to give notice of cancellation/amendment of permit by VCAT to persons entitled to be heard under section 90

 

 DCD, MDS, PO

s.93(2)     

duty to give notice of VCAT order to stop development

 

 DCD, MDS, PO

s.95(3)     

function of referring certain applications to the Minister

 

 CEO, DCD, MDS, PO

s.95(4)     

duty to comply with an order or direction

 

 CEO, DCD, MDS, PO

s.96(1)     

duty to obtain a permit from the Minister to use and develop its land

 

 CEO, DCD, MDS, PO

s.96(2)     

function of giving consent to other persons to apply to the Minister for a permit to use and develop Council land

 

 DCD, MDS, PO

s.96A(2)   

power to agree to consider an application for permit concurrently with preparation of proposed amendment

 

 DCD, MDS, PO

s.96C 

power to give notice, to decide not to give notice, to publish notice and to exercise any other power under section 96C

 

 

 DCD, MDS, PO

s.96F  

duty to consider the panel's report under section 96E

 

 CEO, DCD, MDS, PO

s.96G(1)  

power to determine to recommend that a permit be granted or to refuse to recommend that a permit be granted and power to notify applicant of the determination (including power to give notice under section 23 of the Planning and Environment (Planning Schemes) Act 1996)

 

 CEO, DCD, MDS, PO

s.96H(3)  

power to give notice in compliance with Minister's direction

 

 DCD, MDS, PO

s.96J  

power to issue permit as directed by the Minister

 

 DCD, MDS, PO

s.96K 

duty to comply with direction of the Minister to give notice of refusal

 

 DCD, MDS, PO

s.96Z

duty to keep levy certificates given to it under ss. 47 or 96A for no less than 5 years from receipt of the certificate

 

 DCD, MDS, PO

s.97C 

 power to request Minister to decide the application

 

 DCD, MDS, PO

s.97D(1)  

duty to comply with directions of Minister to supply any document or assistance relating to application

 

 DCD, MDS, PO

s.97G(3)  

function of receiving from Minister copy of notice of refusal to grant permit or copy of any permit granted by the Minister

 

 CEO, DCD, MDS, PO

s.97G(6)  

duty to make a copy of permits issued under section 97F available for inspection

 

 DCD, MDS, PO

s.97L  

duty to include Ministerial decisions in a register kept under section 49

 

 DCD, MDS, PO

s.97MH

duty to provide information or assistance to the Planning Application Committee

 

 DCD, MDS, PO

s.97MI

duty to contribute to the costs of the Planning Application Committee or subcommittee

 

 DCD, MDS, PO

s.97O

duty to consider application and issue or refuse to issue certificate of compliance

 

 DCD, MDS, PO

s.97P(3)

duty to comply with directions of VCAT following an application for review of a failure or refusal to issue a certificate

 

 CEO, DCD, MDS, PO

s.97Q(2)

function of being heard by VCAT at hearing of request for amendment or cancellation of certificate

 

 DCD, MDS, PO

s.97Q(4)

duty to comply with directions of VCAT

 

 DCD, MDS, PO

s.97R

duty to keep register of all applications for certificate of compliance and related decisions

 

 DCD, MDS, PO

s.98(1)&(2)

function of receiving claim for compensation in certain circumstances

 

 DCD, MDS, PO

s.98(4)     

duty to inform any person of the name of the person from whom compensation can be claimed

 

 DCD, MDS, PO

s.101

function of receiving claim for expenses in conjunction with claim

 

 DCD, MDS, PO

s.103

power to reject a claim for compensation in certain circumstances

 

 DCD, MDS, PO

s.107(1)

function of receiving claim for compensation

 

 DCD, MDS, PO

s.107(3)

power to agree to extend time for making claim

 

 CEO, DCD, MDS, PO

s.114(1)   

power to apply to the VCAT for an enforcement order

 

 CEO, DCD, MDS, PO

s.117(1)(a)

function of making a submission to the VCAT where objections are received

 

 CEO, DCD, MDS, PO

s.120(1)   

power to apply for an interim enforcement order where section 114 application has been made

 

 CEO, DCD, MDS, PO

s.123(1)   

power to carry out work required by enforcement order and recover costs

 

 DCD, MDS, PO

s.123(2)   

power to sell buildings, materials, etc salvaged in carrying out work under section 123(1)   

except Crown LandIn consultation with Council

 CEO

s.129

function of recovering penalties

 

 DCD, MDS, PO

s.130(5)

power to allow person served with an infringement notice further time

 

 DCD, MDS, PO

s.149A(1)

power to refer a matter to the VCAT for determination

In consultation with Council

 CEO

s.149A(1A)    

power to apply to VCAT for the determination of a matter relating to the interpretation of a s.173 agreement

 

 DCD, MDS, PO

s.156

duty to pay fees and allowances (including a payment to the Crown under subsection (2A)), and payment or reimbursement for reasonable costs and expenses incurred by the panel in carrying out its functions unless the Minister directs otherwise under subsection (2B)power to ask for contribution under subsection (3) and power to abandon amendment or part of it under subsection (4)

where Council is the relevant planning authority

 DCD, MDS, PO

s.171(2)(f)

power to carry out studies and commission reports

 

 CEO, DCD, MDS, PO

s.172C

power to compulsorily acquire any outer public purpose land that is specified in the approved infrastructure contributions plan

where Council is a development agency specified in an approved infrastructure contributions plan

 DWTS

s.172D(1)

power to compulsorily acquire any inner public purpose land that is specified in the plan before the time that the land is required to be provided to Council under s.46GV(4)

where Council is a collecting agency specified in an approved infrastructure contributions plan

 DWTS

s.172D(2)

power to compulsorily acquire any inner public purpose land, the use and development of which is to be the responsibility of Council under the plan, before the time that the land is required to be provided under s.46GV(4)

where Council is the development agency specified in an approved infrastructure contributions plan

 DWTS

s.171(2)(g)

power to grant and reserve easements

 

 CEO, DCD, MDS, PO

s.173(1)   

power to enter into agreement covering matters set out in section 174

In Consultation with Council

 CEO, DCD, MDS, PO

s.173(1A)

power to enter into an agreement with an owner of land for the development or provision of land in relation to affordable housing

where Council is the relevant responsible authority

 

note: this provision is not yet in force and will commence on 1 June 2018, if not proclaimed earlier

 DWTS

 

power to decide whether something is to the satisfaction of Council, where an agreement made under section 173 of the Planning and Environment Act 1987 requires something to be to the satisfaction of Council or Responsible Authority

 

 CEO, DCD, MDS, PO

 

power to give consent on behalf of Council, where an agreement made under section 173 of the Planning and Environment Act 1987 requires that something may not be done without the consent of Council or Responsible Authority

 

 CEO, DCD, MDS, PO

s.177(2)

power to end a section 173 agreement with the agreement of all those bound by any covenant in the agreement or otherwise in accordance with Division 2 of Part 9

 

 CEO, DCD, MDS, PO

s.178

power to amend a s.173 agreement with the agreement of all those bound by any covenant in the agreement or otherwise in accordance with Division 2 of Part 9

 

 CEO, DCD, MDS, PO

s.178A(1)

function of receiving application to amend or end an agreement

 

 DCD, MDS, PO

s.178A(3)

function of notifying the owner as to whether it agrees in principle to the proposal under s.178A(1) 

 

 DCD, MDS, PO

s.178A(4)

function of notifying the applicant and the owner as to whether it agrees in principle to the proposal 

 

 DCD, MDS, PO

s.178A(5)

power to propose to amend or end an agreement 

 

 DCD, MDS, PO

s.178B(1)

duty to consider certain matters when considering proposal to amend an agreement 

 

 DCD, MDS, PO

s.178B(2)

duty to consider certain matters when considering proposal to end an agreement 

 

 DCD, MDS, PO

s.178C(2)

duty to give notice of the proposal to all parties to the agreement and other persons who may be detrimentally affected by decision to amend or end 

 

 DCD, MDS, PO

s.178C(4)

function of determining how to give notice under s.178C(2) 

 

 DCD, MDS, PO

s.178E(1)

duty not to make decision until after 14 days after notice has been given 

 

 DCD, MDS, PO

s.178E(2)(a)  

power to amend or end the agreement in accordance with the proposal  

 

If no objections are made under s.178D

 

Must consider matters in s.178B

 DCD, MDS, PO

s.178E(2)(b)  

power to amend or end the agreement in a manner that is not substantively different from the proposal  

If no objections are made under s.178D

Must consider matters in s.178B

 DCD, MDS, PO

s.178E(2)(c)  

power to refuse to amend or end the agreement

If no objections are made under s.178D

Must consider matters in s.178B

 DCD, MDS, PO

s.178E(3)(a)  

power to amend or end the agreement in accordance with the proposal

 

After considering objections, submissions and matters in s.178B

 DCD, MDS, PO

s.178E(3)(b)  

power to amend or end the agreement in a manner that is not substantively different from the proposal

After considering objections, submissions and matters in s.178B

 DCD, MDS, PO

s.178E(3)(c)  

power to amend or end the agreement in a manner that is substantively different from the proposal

After considering objections, submissions and matters in s.178B

 DCD, MDS, PO

s.178E(3)(d)

power to refuse to amend or end the agreement

After considering objections, submissions and matters in s.178B

 DCD, MDS, PO

s.178F(1)

duty to give notice of its decision under s.178E(3)(a) or (b)

 

 DCD, MDS, PO

s.178F(2)

duty to give notice of its decision under s.178E(2)(c) or (3)(d)

 

 DCD, MDS, PO

s.178F(4) 

duty not to proceed to amend or end an agreement under s.178E until at least 21 days after notice has been given or until an application for review to the Tribunal has been determined or withdrawn

 

 DCD, MDS, PO

s.178G     

duty to sign amended agreement and give copy to each other party to the agreement

 

 DCD, MDS, PO

s.178H     

power to require a person who applies to amend or end an agreement to pay the costs of giving notices and preparing the amended agreement

 

 DCD, MDS, PO

s.178I(3)  

duty to notify, in writing, each party to the agreement of the ending of the agreement relating to Crown land

 

 DCD, MDS, PO

s.179(2)   

duty to make available for inspection copy agreement

 

 DCD, MDS, PO

s.181  

duty to apply to the Registrar of Titles to record the agreement and to deliver a memorial to Registrar-General

 

 DCD, MDS, PO

s.181(1A)(a)

power to apply to the Registrar of Titles to record the agreement

 

 DCD, MDS, PO

s.181(1A)(b)

duty to apply to the Registrar of Titles, without delay, to record the agreement

 

 DCD, MDS, PO

s.182  

power to enforce an agreement

 

 CEO, DCD, MDS, PO

s.183  

duty to tell Registrar of Titles of ending/amendment of agreement

 

 DCD, MDS, PO

s.184F(1) 

power to decide to amend or end an agreement at any time after an application for review of the failure of Council to make a decision

 

 DCD, MDS, PO

s.184F(2) 

duty not to amend or end the agreement or give notice of the decision after an application is made to VCAT for review of a failure to amend or end an agreement

 

 DCD, MDS, PO

s.184F(3)

duty to inform the principal registrar if the responsible authority decides to amend or end an agreement after an application is made for the review of its failure to end or amend the agreement

 

 DCD, MDS, PO

s.184F(5) 

function of receiving advice from the principal registrar that the agreement may be amended or ended in accordance with Council's decision

 

 DCD, MDS, PO

s.184G(2)

duty to comply with a direction of the Tribunal

 

 DCD, MDS, PO

s.184G(3)

duty to give notice as directed by the Tribunal

 

 DCD, MDS, PO

s.198(1)   

function to receive application for planning certificate

 

 DCD, MDS, PO

s.199(1)   

duty to give planning certificate to applicant

 

 DCD, MDS, PO

s.201(1)   

function of receiving application for declaration of underlying zoning

 

 DCD, MDS, PO

s.201(3)   

duty to make declaration

 

 DCD, MDS, PO

 

power to decide, in relation to any planning scheme or permit, that a specified thing has or has not been done to the satisfaction of Council

 

 CEO, DCD, MDS, PO

 

power, in relation to any planning scheme or permit, to consent or refuse to consent to any matter which requires the consent or approval of Council

 

 CEO, DCD, MDS, PO

 

power to approve any plan or any amendment to a plan or other document in accordance with a provision of a planning scheme or condition in a permit

 

 CEO, DCD, MDS, PO

 

power to give written authorisation in accordance with a provision of a planning scheme

 

 CEO, DCD, MDS, PO

s.201UAB(1) 

function of providing the Victoria Planning Authority with information relating to any land within municipal district

 

 DCD, MDS, PO

s.201UAB(2) 

duty to provide the Victoria Planning Authority with information requested under subsection (1) as soon as possible

 

 DCD, MDS, PO

Rail Safety (Local Operations) Act 2006

Provision

Item Delegated

Conditions and Limitations

Delegate

s.33

duty to comply with a direction of the Safety Director under this section   

 

where Council is a utility under section 3

 DWTS, MIP, MW, SAE

s.33A

duty to comply with a direction of the Safety Director to give effect to arrangements under this section   

duty of Council as a road authority under the Road Management Act 2004

 DWTS, MIP, MW, SAE

s.34

duty to comply with a direction of the Safety Director to alter, demolish or take away works carried out contrary to a direction under section 33(1)   

where Council is a utility under section 3

 DWTS, MIP, MW, SAE

s.34C(2)  

function of entering into safety interface agreements with rail infrastructure manager   

where Council is the relevant road authority

 CEO

s.34D(1)  

function of working in conjunction with rail infrastructure manager in determining whether risks to safety need to be managed   

where Council is the relevant road authority

 DWTS, MIP, SAE

s.34D(2)  

function of receiving written notice of opinion    

where Council is the relevant road authority

 CEO, DWTS

s.34D(4)  

function of entering into safety interface agreement with infrastructure manager 

where Council is the relevant road authority

 CEO

s.34E(1)(a)    

duty to identify and assess risks to safety   

 

where Council is the relevant road authority

 CEO, DWTS, MIP, MW, SAE

s.34E(1)(b)    

duty to determine measures to manage any risks identified and assessed having regard to items set out in section 34E(2)(a)-(c)  

where Council is the relevant road authority

 CEO, DWTS

s.34E(3)   

duty to seek to enter into a safety interface agreement with rail infrastructure manager   

where Council is the relevant road authority

 CEO, DWTS

s.34F(1)(a)

duty to identify and assess risks to safety, if written notice has been received under section 34D(2)(a)   

where Council is the relevant road authority

 CEO, DWTS, MIP, MW, SAE

s.34F(1)(b)

duty to determine measures to manage any risks identified and assessed, if written notice has been received under section 34D(2)(a)  

where Council is the relevant road authority

 CEO, DWTS

s.34F(2)   

duty to seek to enter into a safety interface agreement with rail infrastructure manager   

where Council is the relevant road authority

 CEO

s.34H 

power to identify and assess risks to safety as required under sections 34B, 34C, 34D, 34E or 34F in accordance with subsections (a)-(c)   

where Council is the relevant road authority

 CEO, DWTS

s.34I

function of entering into safety interface agreements   

where Council is the relevant road authority

 CEO

s.34J(2)   

function of receiving notice from Safety Director   

where Council is the relevant road authority

 CEO, DWTS

s.34J(7)   

duty to comply with a direction of the Safety Director given under section 34J(5)   

where Council is the relevant road authority

 CEO, DWTS

s.34K(2)   

duty to maintain a register of items set out in subsections (a)-(b)   

where Council is the relevant road authority

 CEO, DWTS, MIP, SAE

Residential Tenancies Act 1997

Provision

Item Delegated

Conditions and Limitations

Delegate

s.142D

function of receiving notice regarding an unregistered rooming house

 

 MDS, TLPH

s.142G(1)

duty to enter required information in Rooming House Register for each rooming house in municipal district

 

 MDS, TLPH

s.142G(2)

power to enter certain information in the Rooming House Register

 

 MDS, TLPH

s.142I(2)  

power to amend or revoke an entry in the Rooming House Register if necessary to maintain the accuracy of the entry

 

 MDS, TLPH

s.252  

power to give tenant a notice to vacate rented premises if subsection (1) applies

where Council is the landlord

 DCD, MDS, TLPH

s.262(1)   

power to give tenant a notice to vacate rented premises

where Council is the landlord

 DCD, MDS, TLPH

s.262(3)   

power to publish its criteria for eligibility for the provision of housing by Council

 

 CEO, DCD

s.518F      

power to issue notice to caravan park regarding emergency management plan if determined that the plan does not comply with the requirements

 

 MDS, TLPH

s.522(1)   

power to give a compliance notice to a person

 

 DCD

s.525(2)   

power to authorise an officer to exercise powers in section 526 (either generally or in a particular case)

 

 CEO

s.525(4)   

duty to issue identity card to authorised officers

 

 CEO

s.526(5)   

duty to keep record of entry by authorised officer under section 526

 

 DCD

s.526A(3)

function of receiving report of inspection

 

 DCD

s.527  

power to authorise a person to institute proceedings (either generally or in a particular case)

 

 CEO

Road Management Act 2004

Provision

Item Delegated

Conditions and Limitations

Delegate

s.11(1)

power to declare a road by publishing a notice in the Government Gazette  

 

obtain consent in circumstances specified in section 11(2)In consultation with CEO and Council

 DWTS, MIP, SAE

s.11(8)     

power to name a road or change the name of a road by publishing notice in Government Gazette 

In consultation with Council

 DWTS, MIP, SAE

s.11(9)(b)

duty to advise Registrar 

 

 DWTS, MIP, SAE

s.11(10)   

duty to inform Secretary to Department of Environment, Land, Water and Planning of declaration etc.   

clause subject to section 11(10A)

 CEO, DWTS

s.11(10A)

duty to inform Secretary to Department of Environment, Land, Water and Planning or nominated person  

where Council is the coordinating road authority

 CEO, DWTS

s.12(2)     

power to discontinue road or part of a road  

were Council is the coordinating road authority

 CEO, DWTS

s.12(4)     

power to publish, and provide copy, notice of proposed discontinuance  

 

 

power of coordinating road authority where it is the discontinuing body

unless subsection (11) applies

 DWTS, MIP, SAE

s.12(5)     

duty to consider written submissions received within 28 days of notice  

 

duty of coordinating road authority where it is the discontinuing body

unless subsection (11) applies

 DWTS, MIP, SAE

s.12(6)     

function of hearing a person in support of their written submission  

function of coordinating road authority where it is the discontinuing body

unless subsection (11) applies

 DWTS, MIP, SAE

s.12(7)     

duty to fix day, time and place of meeting under subsection (6) and to give notice  

 

duty of coordinating road authority where it is the discontinuing body

unless subsection (11) applies

 CEO, DWTS

s.12(10)   

duty to notify of decision made  

 

duty of coordinating road authority where it is the discontinuing body

does not apply where an exemption is specified by the regulations or given by the Minister

 DWTS, MIP, SAE

s.13(1)     

power to fix a boundary of a road by publishing notice in Government Gazette  

power of coordinating road authority and obtain consent under section 13(3) and section 13(4) as appropriate

 DWTS, MIP, SAE

s.14(4)     

function of receiving notice from VicRoads 

 

 DWTS, MIP, SAE

s.14(7)     

power to appeal against decision of VicRoads 

 

 DWTS

s.15(1)     

power to enter into arrangement with another road authority, utility or a provider of public transport to transfer a road management function of the road authority to the other road authority, utility or provider of public transport 

 

 DWTS, MIP, SAE

s.15(1A)   

power to enter into arrangement with a utility to transfer a road management function of the utility to the road authority 

 

 DWTS, MIP, SAE

s.15(2)     

duty to include details of arrangement in public roads register 

 

 DWTS, MIP, SAE

s.16(7)     

power to enter into an arrangement under section 15 

 

 DWTS, MIP, SAE

s.16(8)     

duty to enter details of determination in public roads register 

 

 DWTS, MIP, SAE

s.17(2)     

duty to register public road in public roads register  

where Council is the coordinating road authority

 DWTS, MIP, SAE

s.17(3)     

power to decide that a road is reasonably required for general public use 

where Council is the coordinating road authority

 DWTS, MIP, SAE

s.17(3)     

duty to register a road reasonably required for general public use in public roads register  

where Council is the coordinating road authority

 DWTS, MIP, SAE

s.17(4)     

power to decide that a road is no longer reasonably required for general public use  

where Council is the coordinating road authority

 DWTS, MIP, SAE

s.17(4)     

duty to remove road no longer reasonably required for general public use from public roads register  

where Council is the coordinating road authority

 DWTS, MIP, SAE

s.18(1)     

power to designate ancillary area  

where Council is the coordinating road authority, and obtain consent in circumstances specified in section 18(2)

 DWTS, MIP, SAE

s.18(3)     

duty to record designation in public roads register  

where Council is the coordinating road authority

 DWTS, MIP, SAE

s.19(1)     

duty to keep register of public roads in respect of which it is the coordinating road authority 

 

 

 DWTS, MIP, SAE

s.19(4)     

duty to specify details of discontinuance in public roads register 

 

 DWTS, MIP, SAE

s.19(5)     

duty to ensure public roads register is available for public inspection 

 

 DWTS, MIP, SAE

s.21

function of replying to request for information or advice  

obtain consent in circumstances specified in section 11(2)

 DWTS, MIP, SAE

s.22(2)     

function of commenting on proposed direction

 

 DWTS, MIP, SAE

s.22(4)     

duty to publish a copy or summary of any direction made under section 22 by the Minister in its annual report. 

 

 CEO

s.22(5)     

duty to give effect to a direction under this section. 

 

 CEO, DWTS

s.40(1)     

duty to inspect, maintain and repair a public road. 

 

 DWTS, MW

s.40(5)     

power to inspect, maintain and repair a road which is not a public road 

 

 DWTS, MW

s.41(1)     

power to determine the standard of construction, inspection, maintenance and repair 

 

 DWTS, MW

s.42(1)     

power to declare a public road as a controlled access road  

 

power of coordinating road authority and Schedule 2 also applies

 DWTS, MIP, SAE

s.42(2)     

power to amend or revoke declaration by notice published in Government Gazette  

 

power of coordinating road authority and Schedule 2 also applies

 DWTS, MIP, SAE

s.42A(3)   

duty to consult with VicRoads before road is specified  

 

where Council is the coordinating road authority

if road is a municipal road or part thereof

 DWTS, MIP, SAE

s.42A(4)   

power to approve Minister's decision to specify a road as a specified freight road  

 

where Council is the coordinating road authority

if road is a municipal road or part thereof and where road is to be specified a freight road

 DWTS, MIP, SAE

s.48EA     

duty to notify the owner or occupier of land and provider of public transport on which rail infrastructure or rolling stock is located (and any relevant provider of public transport)  

where Council is the responsible road authority, infrastructure manager or works manager

 DWTS, MIP, SAE

s.48M(3)  

function of consulting with the relevant authority for purposes of developing guidelines under section 48M 

 

 CEO

s.48N 

duty to notify the relevant authority of the location of the bus stopping point and the action taken by council 

 

 DWTS

s.49    

power to develop and publish a road management plan 

 

 CEO, DWTS

s.51

power to determine standards by incorporating the standards in a road management plan 

 

 CEO, DWTS

s.53(2)     

power to cause notice to be published in Government Gazette of amendment etc of document in road management plan 

 

 DWTS, MIP, SAE

s.54(2)     

duty to give notice of proposal to make a road management plan 

 

 DWTS, MIP, SAE

s.54(5)     

duty to conduct a review of road management plan at prescribed intervals 

 

 DWTS, MIP, SAE

s.54(6)     

power to amend road management plan 

Subject to Council resolution

 CEO, DWTS

s.54(7)     

duty to incorporate the amendments into the road management plan 

 

 CEO, DWTS

s.55(1)     

duty to cause notice of road management plan to be published in Government Gazette and newspaper 

 

 DWTS, MIP, SAE

s.63(1)     

power to consent to conduct of works on road  

where Council is the coordinating road authority

 DWTS, MIP, SAE

s.63(2)(e)

power to conduct or to authorise the conduct of works in, on, under or over a road in an emergency  

where Council is the infrastructure manager

 DWTS, MIP, SAE

s.64(1)     

 duty to comply with clause 13 of Schedule 7  

where Council is the infrastructure manager or works manager

 DWTS, MIP, SAE

s.66(1)     

power to consent to structure etc  

where Council is the coordinating road authority

 DWTS, MIP, SAE

 s.67(2)    

function of receiving the name & address of the person responsible for distributing the sign or bill  

where Council is the coordinating road authority

 DWTS, MIP, SAE

s.67(3)     

power to request information  

where Council is the coordinating road authority

 DWTS, MIP, SAE

s.68(2)     

power to request information  

where Council is the coordinating road authority

 DWTS, MIP, SAE

s.71(3)     

power to appoint an authorised officer 

 

 DWTS, MIP, SAE

s.72    

duty to issue an identity card to each authorised officer 

 

 DWTS, MIP, SAE

s.85

function of receiving report from authorised officer 

 

 CEO, DWTS, MIP, SAE

s.86

duty to keep register re section 85 matters 

 

 DWTS, MIP, SAE

s.87(1)     

function of receiving complaints 

 

 CEO, DWTS, MIP, SAE

s.87(2)     

duty to investigate complaint and provide report 

 

 DWTS, MIP, SAE

s.112(2)   

power to recover damages in court 

 

 CEO

s.116

power to cause or carry out inspection

 

 DWTS, MIP, MW, SAE

s.119(2)   

function of consulting with VicRoads 

 

 CEO, DWTS

s.120(1)   

power to exercise road management functions on an arterial road (with the consent of VicRoads)

 

 DWTS

s.120(2)   

duty to seek consent of VicRoads to exercise road management functions before exercising power in section 120(1) 

 

 DWTS

s.121(1)   

power to enter into an agreement in respect of works

 

 DWTS, MIP, MW, SAE

s.122(1)   

power to charge and recover fees 

 

 CEO, DWTS

s.123(1)   

power to charge for any service 

 

 CEO, DWTS

Schedule 2 Clause 2(1)

power to make a decision in respect of controlled access roads  

 

 

 DWTS, MIP, SAE

Schedule 2 Clause 3(1)

duty to make policy about controlled access roads 

 

 

 DWTS, MIP, SAE

Schedule 2 Clause 3(2)

power to amend, revoke or substitute policy about controlled access roads 

 

 

 DWTS

Schedule 2 Clause 4  

function of receiving details of proposal from VicRoads 

 

 

 CEO, DWTS

Schedule 2 Clause 5  

duty to publish notice of declaration 

 

 

 DWTS, MIP, SAE

Schedule 7, Clause 7(1)

duty to give notice to relevant coordinating road authority of proposed installation of non-road infrastructure or related works on a road reserve  

where Council is the infrastructure manager or works manager

 DWTS, MIP, SAE

Schedule 7, Clause 8(1)   

duty to give notice to any other infrastructure manager or works manager responsible for any non-road infrastructure in the area, that could be affected by any proposed installation of infrastructure or related works on a road or road reserve of any road   

where Council is the infrastructure manager or works manager

 DWTS, MIP, SAE

Schedule 7, Clause 9(1)   

duty to comply with request for information from a coordinating road authority, an infrastructure manager or a works manager responsible for existing or proposed infrastructure in relation to the location of any  non-road infrastructure and technical advice or assistance in conduct of works   

where Council is the infrastructure manager or works manager responsible for non-road infrastructure

 DWTS, MIP, MW, SAE

Schedule 7, Clause 9(2)

duty to give information to another infrastructure manager or works manager where becomes aware any infrastructure or works are not in the location shown on records, appear to be in an unsafe condition or appear to need maintenance  

where Council is the infrastructure manager or works manager

 DWTS, MIP, MW, SAE

Schedule 7, Clause 10(2)

where Schedule 7 Clause 10(1) applies, duty to, where possible, conduct appropriate consultation with persons likely to be significantly affected  

where Council is the infrastructure manager or works manager

 DWTS, MIP, MW, SAE

Schedule 7 Clause 12(2)

power to direct infrastructure manager or works manager to conduct reinstatement works  

where Council is the coordinating road authority

 DWTS, MIP, MW, SAE

Schedule 7 Clause 12(3)

power to take measures to ensure reinstatement works are completed  

 

where Council is the coordinating road authority

 DWTS, MIP, MW, SAE

Schedule 7 Clause 12(4)

duty to ensure that works are conducted by an appropriately qualified person  

 

where Council is the coordinating road authority

 DWTS, MIP, MW, SAE

Schedule 7 Clause 12(5)

power to recover costs  

where Council is the coordinating road authority

 DWTS, MIP, MW, SAE

Schedule 7, Clause 13(1)

duty to notify relevant coordinating road authority within 7 days that works have been completed, subject to Schedule 7, Clause 13(2)  

where Council is the works manager

 DWTS, MIP, MW, SAE

Schedule 7 Clause 13(2)

power to vary notice period  

 

where Council is the coordinating road authority

 DWTS, MIP, SAE

Schedule 7, Clause 13(3)

duty to ensure works manager has complied with obligation to give notice under Schedule 7, Clause 13(1) 

where Council is the infrastructure manager

 DWTS, MIP, MW, SAE

Schedule 7 Clause 16(1)

power to consent to proposed works  

 

where Council is the coordinating road authority

 DWTS, MIP, MW, SAE

Schedule 7 Clause 16(4)

duty to consult   

 

where Council is the coordinating road authority, responsible authority or infrastructure manager

 CEO, DWTS, MIP, SAE

Schedule 7 Clause 16(5)

power to consent to proposed works 

 

 where Council is the coordinating road authority

 CEO, DWTS, MIP, SAE

Schedule 7 Clause 16(6)

power to set reasonable conditions on consent  

 

where Council is the coordinating road authority

 CEO, DWTS, MIP, SAE

Schedule 7 Clause 16(8)

power to include consents and conditions  

where Council is the coordinating road authority

 CEO, DWTS, MIP, SAE

Schedule 7 Clause 17(2)

power to refuse to give consent and duty to give reasons for refusal  

where Council is the coordinating road authority

 DWTS, MIP, SAE

Schedule 7 Clause 18(1)

power to enter into an agreement  

where Council is the coordinating road authority

 DWTS

Schedule 7 Clause 19(1)

power to give notice requiring rectification of works  

where Council is the coordinating road authority

 DWTS, MIP, SAE

Schedule 7 Clause 19(2) & (3)   

power to conduct the rectification works or engage a person to conduct the rectification works and power to recover costs incurred  

where Council is the coordinating road authority

 CEO, DWTS

Schedule 7 Clause 20(1)

power to require removal, relocation, replacement or upgrade of existing non-road infrastructure  

where Council is the coordinating road authority

 DWTS

Schedule 7A Clause 2  

power to cause street lights to be installed on roads

 

power of responsible road authority where it is the coordinating road authority or responsible road authority in respect of the road

 DWTS, MIP, SAE

Schedule 7A Clause 3(1)(d)

duty to pay installation and operation costs of street lighting  - where road is not an arterial road  

where Council is the responsible road authority

 DWTS, MIP, MW, SAE

Schedule 7A Clause 3(1)(e)

duty to pay installation and operation costs of street lighting - where road is a service road on an arterial road and adjacent areas  

where Council is the responsible road authority

 DWTS, MIP, MW, SAE

Schedule 7A Clause (3)(1)(f),   

duty to pay installation and percentage of operation costs of street lighting - for arterial roads in accordance with clauses 3(2) and 4  

duty of Council as responsible road authority that installed the light (re: installation costs) and where Council is relevant municipal Council (re: operating costs)

 DWTS, MIP, MW, SAE

Planning and Environment Regulations 2015

Provision

Item Delegated

Conditions and Limitations

Delegate

r.6

duty of responsible authority to provide copy of matter considered under section 60(1A)(g) for inspection free of charge 

 

 DCD

r.6

function of receiving notice, under section 19(1)(c) of the Act, from a planning authority of its preparation of an amendment to a planning scheme  

 

where Council is not the planning authority and the amendment affects land within Council’s municipal district; or

where the amendment will amend the planning scheme to designate Council as an acquiring authority.

 DCD

r.21

power of responsible authority to require a permit applicant to verify  information (by statutory declaration or other written confirmation satisfactory to the responsible authority) in an application for a permit or to amend a permit or any information provided under section 54 of the Act

 

 DCD

r.25(a)

duty to make copy of matter considered under section 60(1A)(g) available for inspection free of charge

where Council is the responsible authority

 DCD

r.25(b)

function of receiving a copy of any document considered under section 60(1A)(g) by the responsible authority and duty to make the document available for inspection free of charge

where Council is not the responsible authority but the relevant land is within Council’s municipal district

 DCD

r.42

function of receiving notice under section 96C(1)(c) of the Act from a planning authority of its preparation of a combined application for an amendment to a planning scheme and notice of a permit application

where Council is not the planning authority and the amendment affects land within Council’s municipal district; or

where the amendment will amend the planning scheme to designate Council as an acquiring authority.

 DCD

r.55

duty of responsible authority to tell Registrar of Titles under section 183 of the Act of the cancellation or amendment of an agreement

 

 DCD

Planning and Environment (Fees) Regulations 2016

Provision

Item Delegated

Conditions and Limitations

Delegate

r.16

power to waive or rebate a fee other than a fee relating to an amendment to a planning scheme

 

 CEO, DCD

r.19

power to waive or rebate a fee relating to an amendment of a planning  scheme

 

 CEO, DCD

r.20

power to waive or rebate a fee other than a fee relating to an amendment to a planning scheme

 

 DCD, MDS, PO

r.21     

duty to record matters taken into account and which formed the basis of a decision to waive or rebate a fee under r.19 or 20

 

 CEO, DCD, MDS, PO

Residential Tenancies (Caravan Parks and Movable Dwellings Registration and Standards) Regulations 2010

Provision

Item Delegated

Conditions and Limitations

Delegate

r.7

function of entering into a written agreement with a caravan park owner

 

 CEO

r.11

function of receiving application for registration

 

 MDS, TLPH

r.13(1)

duty to grant the registration if  satisfied that the caravan park complies with these regulations

 

 MDS, TLPH

r.13(2)

duty to renew the registration if satisfied that the caravan park complies with these regulations

 

 MDS, TLPH

r.13(2)

power to refuse to renew the registration if not satisfied that the caravan park complies with these regulations

 

 MDS, TLPH

r.13(4) & (5)

duty to issue certificate of registration

 

 MDS, TLPH

r.15(1)

function of receiving notice of transfer of ownership

 

 MDS, TLPH

r.15(3)

power to determine where notice of transfer is displayed

 

 MDS, TLPH

r.16(1)

duty to transfer registration to new caravan park owner

 

 MDS, TLPH

r.16(2)

duty to issue a certificate of transfer of registration

 

 MDS, TLPH

r.17(1)

power to determine the fee to accompany applications for registration or applications for renewal of registration

 

 DCD, MDS, TLPH

r.18

duty to keep register of caravan parks

 

 MDS, TLPH

r.19(4)

power to determine where the emergency contact person's details are displayed

 

 MDS, TLPH

r.19(6)

power to determine where certain information is displayed

 

 MDS, TLPH

r.22A(1)

duty to notify a caravan park owner of the relevant emergency services agencies for the caravan park, on the request of the caravan park owner

 

 MDS, TLPH

r.22A(2)

duty to consult with relevant emergency services agencies

 

 MDS, TLPH

r.23

power to determine places in which caravan park owner must display a copy of emergency procedures

 

 MDS, TLPH

r.24

power to determine places in which caravan park owner must display copy of public emergency warnings

 

 MDS, TLPH

r.25(3)      

duty to consult with relevant floodplain management authority

 

 DCD, MDS, TLPH

r.26

duty to have regard to any report of the relevant fire authority

 

 DCD, MDS, TLPH

r.28(c)      

power to approve system for the collection, removal and disposal of sewage and waste water from a movable dwelling

 

 MDS, TLPH

r.39

function of receiving notice of proposed installation of unregistrable movable dwelling or rigid annexe

 

 MDS, TLPH

r.39(b)

power to require notice of proposal to install unregistrable movable dwelling or rigid annexe

 

 MDS, TLPH

r.40(4)

function of receiving installation certificate

 

 MDS, TLPH

r.42     

power to approve use of a non-habitable structure as a dwelling or part of a dwelling

 

 MDS, TLPH

Schedule 3    clause 4(3)

power to approve the removal of wheels and axles from unregistrable movable dwelling

 

 MDS, TLPH

Road Management (General) Regulations 2005

Provision

Item Delegated

Conditions and Limitations

Delegate

r.501(4)    

power to charge fee for issuing permit under regulation 501(1)  

where council is the coordinating road authority

 DWTS

Road Management (General) Regulations 2016

Provision

Item Delegated

Conditions and Limitations

Delegate

r.8(1)

duty to conduct reviews of road management plan  

 

 DWTS

r.9(2)  

duty to give notice of review of road management plan 

 

 DWTS

r.9(2)

duty to produce written report of review of road management plan and make report available  

 

 DWTS

r.9(3)

Duty to give notice where road management review is completed and no amendments will be made (or no amendments for  which notice is required)

where Council is the coordinating road authority

 DWTS

r.10     

duty to give notice of amendment which relates to standard of construction, inspection, maintenance or repair under section 41 of the Act 

 

 DWTS

r.13(1)

Duty to publish notice of amendments to road management plan

where Council is the coordinating road authority

 DWTS

r.13(3)

duty to record on road management plan the substance and date of effect of amendment 

 

 DWTS

r.16(3)

power to issue permit  

where Council is the coordinating road authority

 DWTS

r.18(1)

power to give written consent re damage to road  

where Council is the coordinating road authority

 DWTS

r.23(2)

power to make submission to Tribunal  

where Council is the coordinating road authority

 DWTS

r.23(4)

power to charge a fee for application under section 66(1) Road Management Act

where Council is the coordinating road authority

 DWTS

r.25(1)

power to remove objects, refuse, rubbish or other material deposited or left on road  

where Council is the responsible road authority

 DWTS

r.25(2)

power to sell or dispose of things removed from road or part of road (after first complying with regulation 25(3)  

where Council is the responsible road authority

 DWTS

r.25(5)

power to recover in the Magistrates' Court, expenses from person responsible 

 

 CEO, DWTS

Road Management (Works and Infrastructure) Regulations 2015

Provision

Item Delegated

Conditions and Limitations

Delegate

r.10

power to exempt a person from requirement under clause 13(1) of Schedule 7 to the Act to give notice as to the completion of those works  

where council is the coordinating road authority and where consent given under section 63(1) of the Act

 CEO, DWTS

r.18(2)

power to waive whole or part of fee in certain circumstances  

where council is the coordinating road authority

 CEO, DWTS

r.15

power to exempt a person from requirement under clause 13(1) of Schedule 7 of the Act to give notice as to the completion of those works

where Council is the coordinating road authority and where consent given under section 63(1) of the Act

 DWTS

r.22(2)

power to waive whole or part of fee in certain circumstances

where Council is the coordinating road authority

 CEO

 


Buloke Shire Council Ordinary Meeting Agenda                          Wednesday, 12 December 2018

8.2.3    Review of Road Management Plan 2017 - 2021

Author’s Title:           Director Works and Technical Services

Department:              Works and Technical Services                     File No: aaa

Attachments:

1       Road Management Plan 2017 - 2021 - V4.1

Relevance to Council Plan 2017  - 2021

Strategic Objective:          Responding to and enhancing our built and natural environment    

 

 

RECOMMENDATION

 

That Council adopt the amendments contained in the review of the Road Management Plan 2017 – 2021 Version 4.1.

 

1.       Executive Summary

Council adopted the current version of the Road Management Plan at its Ordinary Meeting on 8 March 2017. A review has been undertaken by Officers and a number of amendments have been made to the Plan including definitions, responsibility for costs relating to requests for upgrades to minor roads, footpath classification & replacement and crossover & driveway classification.

2.       Discussion

The purpose of the Road Management Plan is to:

 

§  Detail the management systems for the road management functions under the control of Buloke Shire Council,

 

§  Set the relevant standards in relation to the discharge of duties in the performance of those road management functions,

 

§  Ensure the provision of a safe and efficient road network for use by road users and the community.

3.       Financial Implications

The review has been undertaken in house, as a result, there are no financial implications.

4.       Cost Shift Considerations

There are no cost shift considerations in relation to the review of the Road Management Plan.

5.       Community Consultation

The review has been undertaken in part as a result of feedback from the community.

6.       Internal Consultation

Consultation has been undertaken with the relevant departments across the organisation. The Senior Leadership Team has also been briefed.

7.       Legislative / Policy Implications

A Road Management Plan is a statutory plan under the Road Management Act 2004 that sets out the maintenance regime for management of the municipal road network.

8.       Environmental Sustainability

There are no environmental sustainability matters involved in the review of the Road Management Plan. 

 

9.       Conflict of Interest Considerations

No officer involved in the preparation of this report has a conflict of interest.

10.     Conclusion

It is recommended that Council adopt the amendments contained in the review of the Road Management Plan 2017-21 Version 4.1.  


Buloke Shire Council Ordinary Meeting Agenda                                                 Wednesday, 12 December 2018

8.2.3                 Review of Road Management Plan 2017 - 2021

Attachment 1    Road Management Plan 2017 - 2021 - V4.1

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 

 


Buloke Shire Council Ordinary Meeting Agenda                           Wednesday, 12 December 2018


Buloke Shire Council Ordinary Meeting Agenda                          Wednesday, 12 December 2018

8.3       Financial Reports

8.3.1    Financial Performance as at 31 October 2018

Author’s Title:           Acting Manager Finance

Department:              Corporate Services                                          File No: FM/19/03

Attachments:

1       Income Statement

2       Balance Sheet

3       Cash Flow Statement

4       Cash Flow Chart

5       Capital Works Program

6       Capital Works Program Chart

Relevance to Council Plan 2017  - 2021

Strategic Objective:          Deliver our service in a financially viable way    

 

 

RECOMMENDATION

 

That Council:

1.       That Council receives and notes the Financial Performance Report for the month ending 31st October 2018.

 

 

 

1.       Executive Summary

The Income Statement provides a summary of the total income and total expenditure relating to Council’s annual recurrent operations. It also specifically includes capital income but does not include capital works expenditure.

 

For the first four months of the financial year ending 31 October 2018, the surplus disclosed was $2.85M. Excluding capital grants income of $387K, a surplus of $2.46M was achieved.

 

The Balance Sheet effectively shows a summary of the value of Assets (what we own) and our Liabilities (what we owe), both of which balance off against each other to show Net Assets or Equity (our net worth). Council’s net worth as at this accounting period was $208,681M.

 

The Cash Flow Statement is formatted to show a 12 month forecast. The corresponding cash flow chart maps actual cash alongside budgeted cash and restricted funds. At 31 October 2018, Council’s Cash and Cash Equivalents were $12.4M.

 

The Capital Works Program depicts $1.56M of capital works having been expended to the end of this accounting period. The Annual Budget for capital works is $14.454m to be funded by Capital Grants of $7.5M, Contributions $2.3M and Council Cash of $4.6M.


 

 

2.       Financial Implications

 

The table below provides an overview of Council’s financial performance as at 31 October 2018.

 

 

 

___________________________________________________________________________

 

The following commentary is provided:

 

a.   Total income excluding government grants

 

The negative variance of $4.18M occurs largely as a result of National Disaster Funding ($3.5M) and capital contributions for miscellaneous community projects not having been received (see references 2 and 3 per Income Statement for further detail).  These are considered timing matters.

 

b.   Total expenses

 

Unfavourable variance materially explained by flood rehabilitation works exceeding budget expectations (see reference 7).

 

c.   Capital Grant Income

 

Nine capital projects awaiting funding including Yuengroon Road Stage 1 (see Ref. 11).

 

d.   Capital Expenditure

 

Council has expended $1.56M on capital works during the first four months of the financial year, with significant large contracts let.

3.       Community Consultation

No consultation with the community was required for the production of this report.

4.       Internal Consultation

The reports have been prepared in consultation with the budget managers directly responsible for Council budgets.

5.       Legislative / Policy Implications

The report is consistent with the requirements of the Local Government Act 1989.

6.       Environmental Sustainability

This report has no direct impact on environmental sustainability.

7.       Conflict of Interest Considerations

No officer involved in the preparation of this report had a conflict of interest.

8.       Conclusion

Grant income for both operating and capital are behind where Council planned to be on a year to date basis. Council is being proactive in attaining these funds especially with the Natural Disaster Funding Authority (Treasury and Finance), where grants received have been fully acquitted (as at October) (see note 2 of Income Statement for further comment).

 


Buloke Shire Council Ordinary Meeting Agenda                                                         Wednesday, 12 December 2018

8.3.1                 Financial Performance as at 31 October 2018

Attachment 1    Income Statement

 


Buloke Shire Council Ordinary Meeting Agenda                                                 Wednesday, 12 December 2018

8.3.1                 Financial Performance as at 31 October 2018

Attachment 2    Balance Sheet

 


Buloke Shire Council Ordinary Meeting Agenda                                                                      Wednesday, 12 December 2018

8.3.1                 Financial Performance as at 31 October 2018

Attachment 3    Cash Flow Statement

 


Buloke Shire Council Ordinary Meeting Agenda                                                                      Wednesday, 12 December 2018

8.3.1                 Financial Performance as at 31 October 2018

Attachment 4    Cash Flow Chart

 


Buloke Shire Council Ordinary Meeting Agenda                                                 Wednesday, 12 December 2018

8.3.1                 Financial Performance as at 31 October 2018

Attachment 5    Capital Works Program

 


 


Buloke Shire Council Ordinary Meeting Agenda                                                                      Wednesday, 12 December 2018

8.3.1                 Financial Performance as at 31 October 2018

Attachment 6    Capital Works Program Chart

 

 


Buloke Shire Council Ordinary Meeting Agenda                          Wednesday, 12 December 2018

8.4       Organisational Reports

8.4.1    Acting Chief Executive Officer

Author’s Title:           Executive Assistant

Department:              Office of the CEO                                            File No: PE/21/02

Attachments:

Nil

Relevance to Council Plan 2017  - 2021

Strategic Objective:          Support our councillors, staff, volunteers and the community to make informed and transparent decisions.    

 

 

RECOMMENDATION

That Council appoint the Director Works and Technical Services, Wayne O’Toole as Acting Chief Executive Officer from 27 December to 8 January 2019 inclusive.

 

1.       Executive Summary

The Chief Executive Officer will be on annual leave from 27 December 2018 to 8 January 2019.  As a matter of organisational process, positions are filled by acting staff when any supervisor or manager is on leave for a week or more.

2.       Discussion

The appointment of an Acting Chief Executive Officer ensures the uninterrupted operation of Council during periods of leave by the Chief Executive Officer.

 

The appointment of acting personnel assists in the development of succession planning and professional development within the organisation.

3.       Financial Implications

A minor cost is involved in regard to higher duties payment for the period.

4.       Cost Shift Considerations

Nil

5.       Community Consultation

Nil

6.       Internal Consultation

The matter has been discussed with the Director Works and Technical Services.

7.       Legislative / Policy Implications

The Local Government Act requires Council to appoint a Chief Executive Officer, but does not provide any requirements for appointing an Acting Chief Executive Officer when the Chief Executive Officer is on leave.  It is this Council’s practice to appoint an Acting Chief Executive Officer by way of Council resolution.

 

8.       Environmental Sustainability

Nil impact

9.       Conflict of Interest Considerations

No officer involved in the preparation of this report has a direct or indirect conflict of interest.

 

10.     Conclusion

Council may appoint an Acting Chief Executive Officer whilst the Chief Executive Officer is on leave.

 


Buloke Shire Council Ordinary Meeting Agenda                          Wednesday, 12 December 2018

8.4.2    Local Government Women's Charter

Author’s Title:           Director Corporate Services

Department:              Corporate Services                                          File No: GS|01|02

Attachments:

Nil

Relevance to Council Plan 2017  - 2021

Strategic Objective:          Support our councillors, staff, volunteers and the community to make informed and transparent decisions.    

 

 

RECOMMENDATION

 

That Council:

1.       Notes the status of actions taken in accord with the Victorian Local Government Women’s Charter; and

 

2.       Sends a copy of this report to the Victorian Local Governance Association (VLGA).

 

 

1.       Executive Summary

Council has adopted the Victorian Local Government Women’s Charter (the Charter) as part of its commitment to a whole-of-municipality approach to increasing participation of women in its community through applying the principles of:

 

·    Gender equity

·    Diversity

·    Active Citizenship.

Additionally, Council has an ongoing commitment to taking positive steps to build a community and culture based on respect and equality, free from domestic violence.  A 2011 VicHealth report points to a number of different and complex determinants of violence against women and family violence, and recommends key primary prevention approaches including: organisational and workforce development, community strengthening activities, and advocacy.  These initiatives align with Council’s pro-active approach to encouraging active participation by women in the roles within the community and democratic governance.      

2.       Discussion

Victorian Local Government Women’s Charter

In 2015 Council adopted the Victorian Local Government Women’s Charter and initiated key actions under the principles of gender equity, diversity and active citizenship.  Since adopting the Charter Council and the organisation have supported and/or developed and implemented a number of initiatives in support of the Charter.  Council is committed to providing an annual update of current and proposed future programs to support diversity and inclusion through enhancing opportunities for women to participate within the community.

(a)  Gender Equity

Council recognises it has a leadership role within the community to promote gender equity.  Council seeks to provide an equal opportunity for all community members to make a meaningful contribution to their community irrespective of gender.  Initiatives to support women in our community and our organisation in 2018 include:

·    In collaboration with the Victorian State Government, supporting and contributing organisational and financial resources to establish childcare facilities in three main townships within Buloke Shire. 

·    Successful funding through state and federal government applications for unisex or female facilities at Birchip recreation reserve; successful funding by state and federal governments for the design and commencement of unisex or female facilities at Charlton Park, and; current funding application with federal government for funding unisex or female facilities at Sea Lake recreation reserve to support and encourage women participation in sport. 

·    Supporting the “Why Can’t I – Real Talk About Equality” event hosted by Southern Mallee Primary Care Partnership and the Birchip community through Council’s community grant program.

·    Reviewing internal operational documents to reduce unconscious bias and including key provisions within Council’s Enterprise Agreement to provide for mainstream flexible working conditions for men and women.

·    Supporting emerging women leaders to undertake further professional development, through targeted leadership programs and long term secondments in senior roles.

(b)  Diversity

Council acknowledges diversity within its workforce enables it to reflect the breadth of difference that exists within the Buloke Shire.  Inclusion initiatives by Council which enable genuine participation and contribution by staff and the community include:

·    Committing, through its Integrated Community Plan, to community wellbeing by creating and supporting opportunities for social connections and inclusion, and working with key stakeholders to address social disadvantage

·    Developing a Buloke Inclusiveness Plan to address access and engagement for all within the Buloke community, including focus on issues for older women in gender equity plans such as economic participation and leadership

·    Reducing underrepresentation of gender in key functional areas through increasing participation of women in our Works and Technical Services directorate, and men within our Independence Support team

(c)  Active Citizenship

Council aims to increase representation and support women to participate in public life, address systematic barriers to women’s advancement and empower future generations of public sector leaders through:

·    Incorporating community engagement as a key initiative within the Inclusiveness Plan

·    In partnership with local schools, North Central LLEN and other youth groups, inviting secondary students to attend briefings and actively engaging with participants with different experiences and backgrounds.

·    Providing opportunities for women within the organisation, through mainstream flexible working conditions, to participate as Board members to external organisations.

Family and Domestic Violence

As one of the least visible but most common form of violence and a breach of human rights, family and domestic violence continues to be an important issue for the Buloke Shire Council, the organisation and the community. 

 

Council acknowledges there are primary prevention strategies which it can support and/or develop to prevent family and domestic violence before it occurs through promoting equal and respectful relationships, fostering non-violent social norms and improving access to resources and systems of support in partnership with other agencies and partnership arrangements.  Council continues to support local, state and national Prevention of Violence Against women projects and is actively involved in recommended actions.

  

Our organisation participates in awareness campaigns, including through social media, and has recently introduced a Domestic and Family Violence Helpline under its Employee Assistance Program to enable our staff and their families access to specialist counsellors and support around domestic and family violence, including access to counselling, referral to specialist services and assistance with planning for safety at work and at home.

3.       Financial Implications

Council continues to support partnership development in relation to the key gender equity activities aligned with the principles of the Charter.

 

Costs associated with internal initiatives are incorporated into Council’s operational budget.  Where available, Council continues to use funding opportunities to assist in providing additional financial resources for gender equity related projects.

4.       Cost Shift Considerations

There are no known cost shift considerations.  Opportunity to advocate for additional and ongoing assistance from the state and federal government to support the key principles of the Charter and strategies to reduce and prevent family and domestic violence should continue to be sought.

5.       Community Consultation

Community consultation has occurred in the development of whole-of-municipality approaches to inclusiveness and the 2017-21 Council Plan, which provides a formal framework for activities Council undertakes to support active participation and prevent domestic and family violence.

6.       Internal Consultation

Internal consultation has occurred on organisational priorities and actions undertaken to support women in leadership positions, emerging leaders, gender equality and active participation within the workforce.

7.       Legislative / Policy Implications

It is noted the foreshadowed Local Government Act will provide additional reportable measures for Council in relation to the organisation’s gender profile.  At the time of writing, consultation on a draft Gender Equality Bill, which incorporates key requirements for the Victorian local government sector, introduced by the Victorian state government had closed.  A summary report on consultation and submissions will be released in early 2019. 

8.       Environmental Sustainability

There are no environmental sustainability implications.

9.       Conflict of Interest Considerations

The Officer responsible for this Report does not have a conflict of interest. 

10.     Conclusion

Council has developed a range of responses to support the principles of gender equity, diversity, active citizenship and the reduction of family violence within the organisation and the Buloke community.  Council will continue to work with key agencies and partnership organisations to support and develop mechanisms to increase representation and participation of women.    


Buloke Shire Council Ordinary Meeting Agenda                           Wednesday, 12 December 2018

 

8.5       Reports from Councillors

                         Nil

 

 

 


Buloke Shire Council Ordinary Meeting Agenda                          Wednesday, 12 December 2018

9.          OTHER BUSINESS

9.1       Notices of Motion

9.1.1    Recognition of State election results

Author’s Title:           Cr Daryl Warren

Department:                                                                                          File No: GR/17/10

Attachments:

Nil

Relevance to Council Plan 2017  - 2021

Strategic Objective:          Support our councillors, staff, volunteers and the community to make informed and transparent decisions.    

 

 

RECOMMENDATION

 

That Council writes to congratulate the newly elected local State Members and also write to thank the outgoing local State Members.

 

 

1.       Executive Summary

The Victorian State Election was held on Saturday 24 November 2018 with newly elected members successful in the districts of Mildura and Ripon.

2.       Discussion

It is appropriate that Council writes to congratulate both Ali Cupper (Mildura) and Sarah De Santis (Ripon) to congratulate them on their election to State Parliament.

It is also appropriate that Council writes to the outgoing Peter Crisp (Mildura) and Louise Staley (Ripon) to thank them for their support of Buloke Shire Council and communities.

  


Buloke Shire Council Ordinary Meeting Agenda                           Wednesday, 12 December 2018

 

9.2       Questions from Councillors

                         Nil

 

9.3       Urgent Business

                         Nil

 

9.4       Any Other Business

                         Nil


Buloke Shire Council Ordinary Meeting Agenda                           Wednesday, 12 December 2018

9.5       Matters Which May Exclude The Public

RECOMMENDATION:

That Council closes the meeting to the public pursuant to Section 89(2) of the Local Government Act 1989 to consider the following items, which are confidential for the reasons indicated:

9.5.1      C61 2018/2019 Local Roads Rehabilitation Report

(d)   contractual matters

 

 

 

 

RECOMMENDATION:

That Council reopens the meeting to the public pursuant to Section 89(2) of the Local Government Act 1989 and brings resolutions from the closed session into open session.

 

 

 

 

10.       MEETING CLOSE