ORDER OF BUSINESS

1.       COUNCIL prayer AND WELCOME

The Mayor Cr Reid Mather will read the Council Prayer and welcome members of the gallery.

2.       RECEIPT OF APOLOGIES  

3.       CONFIRMATION OF MINUTES OF PREVIOUS MEETING  

Recommendation: That Council adopt the Minutes of the Ordinary Meeting held on Wednesday, 11 June 2014, Council adopt the Minutes of the Special Meeting held on Wednesday, 18 June 2014 and Council adopt the Minutes of the Special Meeting held on Wednesday, 25 June 2014.

4.       REQUESTS FOR LEAVE OF ABSENCE 

5.       DECLARATION of PECUNIARY AND conflictS of interest

In accordance with Sections 77A, 77B and 78 of the Local Government Act Councillors are required to disclose an "interest" in a decision if they would receive, or could be reasonably perceived as receiving a direct or indirect financial or non-financial benefit or detriment (other than as a voter, resident or ratepayer) from the decision.

Disclosure must occur immediately before the matter is considered or discussed.

6....... Procedural Items

6.1            Building Permits - Monthly Update  4

6.2            Planning Applications Received - Monthly Update  5

6.3            Report of Assembly of Councillors Meetings  6

6.4            Council Approval for Use of Council Seal  11

7....... General Business

7.1      Policy Reports   12

Nil

7.2      Management Reports   13

7.2.1        Wimmera Regional Library Corporation - 2014-2017 Service and Funding Agreement  13

7.2.2        Contract No. C21 - 2013/14 - Provision of IT Support and Ongoing Management of the IT Servcer and Desktop Environment 2014 - 2019  46

7.2.3        Contract G938 - 13 Collaborative Procurement - Provision of a Workcover Agent and Claims Administrator  48

7.2.4        Planning Permit Application 547/14 Two Lot Subdivision (Dwelling Excision) - 339 Bishs Road, Nareewillock  52

7.2.5        The State Government Food to Asia Action Plan and opportunities for Buloke. 56

7.2.6        Appointment of Chief Executive Officer  118

7.3      Financial Reports   119

7.3.1        Financial Performance As At 31 May 2014  119

8....... REPORTS FROM COUNCILLORS

8.1      Delegate Reports   131

Nil

8.2      Activity Reports   131

Nil

8.3      Report from the Mayor   131

Nil

9....... OTHER BUSINESS

9.1      Petitions   132

Nil

9.2      Notices of Motion   132

Nil

9.3      Questions from Councillors   132

Nil

9.4      Questions from the Public   132

Nil

9.5      Any Other Procedural Matter   132

Nil

9.6      Urgent Business   132

Nil

10..... MATTERS THAT MAY EXCLUDE THE PUBLIC

Nil

11..... ANY OTHER BUSINESS

12..... MEETING CLOSE

 

NEXT MEETING

The next Ordinary Meeting of Council will be held in Wycheproof Supper Room, 367 Broadway, Wycheproof on Wednesday, 13 August 2014 at 7.00pm.

 

 

 

 

JOHN HICKS

ACTING CHIEF EXECUTIVE OFFICER

6.          Procedural Items

6.1       Building Permits - Monthly Update

Author’s Title:           Compliance Administration Officer

Department:              Corporate and Community Services            File No: DB/14/02

Attachments:

Nil

 

 

 

RECOMMENDATION   That the Council note information contained in the report on Building Permits approved under delegation from 1st June 2014 to 30th June 2014.

 

1.       Executive Summary

This report provides information on Building Permits approved under delegation from 1^st June 2014 to 30^th June 2014.

2.       List of Building Permits Approved by Council Surveyor

Permit No.	Address	Project Description	Value	Date Approved
20140047	Golf Links Road, CHARLTON	New Building: Shed	$11,500	6/6/2014
20140051	9-11 Mc Clellend Street, BERRIWILLOCK	New Building: Erection of Fence	$4,000	30/6/2014

3.       List of Building Permits Approved by Private Surveyors

Permit No.	Address	Project Description	Value	Date Approved
20140048	1584 Calder Highway, DUMOSA	New Building: Fire Station	$226.900	4/6/2014
20140049	270 Yeungroon-Nine Mile road, YEUNGROON	New Building: fire Station	$200,000	6/6/2014
20140050	210 Cossars Road, BUNGULUKE	Re-stump: Dwelling	$11,800	6/6/2014
20140052	370 Bellevilles Road, WATCHEM	Other: Swimming Pool & Safety Barrier	$51,825	17/6/2014
20140053	827 Cope Cope Jeffcott Road, DONALD	Other: Swimming Pool & Safety Barrier	$49,900	17/6/2014

 

6.2       Planning Applications Received - Monthly Update

Author’s Title:           Senior Planning Officer

Department:              Corporate and Community Services            File No: LP/09/01

Attachments:

Nil

 

 

 

RECOMMENDATION   That the Council note information contained in the report on planning applications under consideration by staff and the status of each of these applications.

 

1.       Executive Summary

This report advises provides information on planning applications under consideration by staff and the status of each of these applications.

2.       List of Planning Applications

Application No	Applicant	Address	Date Rec	Summary of Proposal	Status
547/14	Ferguson Perry Surveying	339 Bishs Road Nareewillock	08/04/14	Two Lot Subdivision- dwelling excision	Council report -July
555/14	Price Merrett Consulting	55 Davies Street, Charlton	29/05/14	Buildings and works	Referral- Catchment Management Authority
556/14	Mark Darcey	11 George Street, Sea Lake	10/06/14	Use and development of an outbuilding	Notice of Application – Ensign Times
557/14	William Donnellon	Chancery Street, Birchip	13/06/14	Buildings and works- storage bunkers	Referral – Aviation Authority and DEPI
558/14	A Morrison	Crown Allotment 83, Calder Hwy, Nullawil	20/06/14	Native Vegetation Removal	Referral- DEPI
559/14	A Hodgson	6488 Calder Hwy, Boigbeat	23/06/14	Second dwelling on a Lot	Notice of Application- Ensign Times

 

 

6.3       Report of Assembly of Councillors Meetings

Author’s Title:           Governance Officer

Department:              Office of the CEO                                            File No: GO/05/04

Attachments:

1       ViewRecord of Assembly of Councillors - 10 June 2014 2       ViewRecord of Assembly of Councillors - 25 June 2014

 

 

 

RECOMMENDATION   That the Council notes the Report of the Assembly of Councillor Meetings held on 10 and 25 June 2014.

 

1.       Key Points/Issues

The Local Government Act 1989 (the Act) provides that a record must be kept of any Meeting of Councillors and Staff deemed to be an Assembly of Councillors as defined in the Act.

The Act also provides that the record of any Assembly of Councillors is to be reported to the next practicable Council Meeting and recorded in the Minutes.

Records of the Assemblies of Councillors held on 10 and 25 June 2014 are attached.

 

 

BULOKE SHIRE COUNCIL

RECORD

Assembly of Councillors

 

Date and Time:

10 June 2014

Time:    5.00pm to 8.00pm

 

Location:	Birchip Shire Office Council Chamber
Attendees:	Cr Reid Mather – Mayor Cr Ellen White Cr David Pollard Cr Stuart McLean Cr Leo Tellefson Cr Gail Sharp Cr Graeme Milne   John Hicks – Acting Chief Executive Officer Tom O’Reilly – Acting Manager Finance Anthony Judd – Director of Works and Technical Services Gaynor Doreian – Director of Corporate and Community Services Paula Yorston – Acting Manager Community Services Warren Hemopo – Manager Reconstruction
Apologies:	Bill Keane – Manager Community Services

 

ITEMS

 

NO.		TOPIC	PURPOSE
1.		Declarations of Conflicts of Interest
2.		Presentations	Sonny Neale - Central Victorian Greenhouse Alliance To present current and future projects
			Ann Mitchell -  Donald 2000 Daryl Warren - Donald 2000 Update on Donald 2000 activities over last 10 months
3.		Items for Discussion
	3.1		Children and Youth Partnership – Cr Ellen White
4.		CEO Updates
	4.1		Proposed dates for Assembly of Councillors 2014/15 – John Hicks (Attachment)
	4.2		Budget Implementation Reporting – John Hicks
	4.3		ASU Budget Response – John Hicks
5.		Councillor Matters

 

Next Briefing: 

Date and Time:	25 June  2014	Time:    5.00pm to 8.00pm
Location:	Nandaly Community Hall

 

 

BULOKE SHIRE COUNCIL

RECORD

Assembly of Councillors

 

Date and Time:

25 June 2014

Time:    6.00pm to 8.00pm

 

Location:	Nandaly Hall
Attendees:	Cr Reid Mather – Mayor Cr Ellen White Cr David Pollard Cr Stuart McLean Cr Leo Tellefson Cr Gail Sharp Cr Graeme Milne   John Hicks – Acting Chief Executive Officer Tom O’Reilly – Acting Manager Finance Anthony Judd – Director of Works and Technical Services Gaynor Doreian – Director of Corporate and Community Services Warren Hemopo – Manager Reconstruction Bill Keane – Manager Community Services
Apologies:

 

ITEMS

 

NO.		TOPIC	PURPOSE	Officer
1.		Declarations of Conflicts of Interest
2.		Presentations
3.		Items for Discussion
	3.1	Communication Strategy	Discussed Council’s Communication Strategy related 2014- 2015 Budget.	J Hicks
4.		CEO Updates
	4.1	Media Release – Adoption of Budget
	4.2	Councillor Visits to be Set Up
5.		Councillor Matters

 

 

Next Briefing: 

Date and Time:	7 July  2014	Time:    5.00pm to 8.00pm
Location:	Culgoa Community Hall

 

 

6.4       Council Approval for Use of Council Seal

Author’s Title:           Governance Officer

Department:              Office of the CEO                                            File No: Nil

Attachments:

Nil

 

 

RECOMMENDATION   That Council approval be granted to the Chief Executive Officer to execute the items as listed below and to affix the Council Seal.

 

1.       Executive Summary

Council approval is required for the use of the Council Seal on the items as listed below.

 

2.       Agreements/Leases

PROPERTY/PROJECT	EXTERNAL PERSON OR ORGANISATION AGREEMENT IS WITH
Lease Agreement   For Part 69 – 81 Taverner Street, Berriwillock   (Berriwillock Joint Use Facility)	Country Fire Authority

  

 7.         General Business

7.1       Policy Reports

                         Nil

7.2       Management Reports

7.2.1    Wimmera Regional Library Corporation - 2014-2017 Service and Funding Agreement

Author’s Title:           Manager Community Services

Department:              Corporate and Community Services            File No: CS/07/02

Attachments:

1       ViewBirchip Library Agreement 2       ViewWimmera Regional Library Corporation 2014 - 2017 Service and Funding Agreement

Relevance to Council Plan 2013 - 2017

Objective:                            A Buloke community where people of all ages, backgrounds and abilities, are embraced and supported and can access the Council services they need to help live healthy and fulfilling lives.

Strategy:                              Working with the community to make Buloke an even better place to live.

Priority:                                Continuously review the services provided to ensure they are meeting community needs and are being delivered efficiently in a cost-effective manner.   

 

 

RECOMMENDATION   That: 1.       Council signs and seals the Service and Funding Agreement 2014-2017 between the Wimmera Regional Library Corporation and the Buloke Shire Council, and 2.       Council endorses and signs the Birchip Library Agreement which is included as Schedule ‘E’ of the Service and Funding Agreement 2014-2017 with the Wimmera Regional Library Corporation.

 

1.       Executive Summary

The Buloke Shire Council, Hindmarsh Shire Council, Horsham Rural City Council, Northern Grampians Shire Council, West Wimmera Shire Council, and the Yarriambiack Shire Council established the Wimmera Regional Library Corporation (WRLC) on 16 April 1996 and are signatories to the Regional Library Agreement.

 

Council is currently represented on the Board of the WRLC by Cr Tellefson and Cr Milne.

 

This Agreement and a subsequent Deed of Amendment provides that Service Agreements should exist between the WRLC and individual member Councils.

 

The current Service and Funding Agreement between the WRLC and the Buloke Shire Council expired on 30 June 2014.

 

A new Service and Funding Agreement for the period 1 July 2014 to 30 June 2017 was adopted by the WRLC Board on 11 April 2014 and is presented to Council for signing and sealing.

 

The Agreement is for a three year period and details the responsibilities and obligations of the WRLC and the Buloke Shire Council. The Agreement is an extension to the Wimmera Regional Library Agreement and constitutes a legally binding contract between the parties to the Agreement.

2.       Discussion

The Buloke Shire Council 2014-2015 Budget, adopted by Council on 25 June 2014, includes the provision of library services in Buloke with a net expenditure to Council this financial year of $180,180 – equivalent to approximately $28 per head of population.

 

The current service scope comprises the WRLC mobile library service to the townships of Watchem and Donald and a static library service in the township of Birchip in partnership with and located at the Birchip P-12 School.

 

It also includes mobile library services via the Swan Hill Rural City Council for the townships of Sea Lake, Berriwillock, Culgoa, Nullawil, and Wycheproof, and to the township of Charlton from the Goldfields Library Corporation.

 

The WRLC Service and Funding Agreement now presented to Council for endorsement is for a further three year period. It details the responsibilities and obligations of both the WRLC and the Buloke Shire Council for the provision of public library services to the Buloke Shire (limited to the areas of the former Shire of Birchip and the former Shire of Donald).

 

Schedule ‘E’ within the Service and Funding Agreement is a further Agreement between the WRLC, the Buloke Shire Council, and the Birchip P-12 School which articulates the relationships and responsibilities of these three entities for the provision of library services in Birchip.

 

Discussion has commenced with staff from both the Swan Hill Rural City Council and the Goldfields Library Corporation with a view to aligning the expiry dates of those Service Agreements with that of the WRLC Agreement (30 June 2017).

 

A review of all public library service provision into Buloke Shire is scheduled over the next 6-8 months with a report to Council planned for February/March 2015. Changes to service delivery, as a result of the review, will only be implemented after the expiration of the 2014-2017 WRLC Agreement.  This is due to conditions outlined in the Agreement associated with exiting the Agreement during its term. 

3.       Financial Implications

An appropriate budget allocation for twelve month membership of the WRLC is included in Council’s adopted 2014-2015 Budget. Clause 8.3 of the agreement states that the relevant conditions of the Regional Library Agreement will extend to this Agreement. The conditions include Council being liable for a portion of the liabilities, including contingent liabilities, of the WRLC should it withdraw from the Agreement and Council must provide not less than twelve months notice in writing of its intention to withdraw and that unless agreed by other member Councils, it must withdraw from the Agreement on 30 June in any year.

As no specific budget allocation has been included in the 2014-2015 Council Budget, the review of Council’s library services will be undertaken by Council officers.

4.       Community Consultation

Nil

5.       Internal Consultation

Discussion has taken place with Council’s Director Corporate and Community Services and the Chief Executive Officer of the WRLC.

6.       Legislative / Policy Implications

The Service and Funding Agreement 2014-2017 between the WRLC and the Buloke Shire Council is a secondary document to the Regional Library Agreement dated 16 April 1996 which was established under Section 196 of the Local Government Act (1989).

7.       Environmental Sustainability

Nil

8.       Conflict of Interest Considerations

Nil

9.       Conclusion

The current Agreement between Council and the WRLC expired on 30 June 2014. Council’s signing and sealing of the Service and Funding Agreement 2014-2017 with the WRLC, and also the signing of the Birchip Library Agreement, are actions required to formalise the governance and operational arrangements under which existing library services can continue to be provided.

 

This action does not preclude Council from undertaking a review of all library services currently being provided to communities within the Buloke Shire. The Agreement is for a three year term and contributions from member Councils have been calculated on shared costs based on a number of factors including hours of usage. Withdrawal from the Agreement or a downgrading of services provided would incur costs to Council.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

7.2.2    Contract No. C21 - 2013/14 - Provision of IT Support and Ongoing Management of the IT Servcer and Desktop Environment 2014 - 2019

Author’s Title:           Senior Procurement Officer

Department:              Corporate and Community Services            File No: IT/20/01

Attachments:

1       C21 - 2013_14 Evaluation Matrix Version Two  - Confidential 2       C21 - 2013_14 Tender Evaluation Report Version Three  - Confidential

Relevance to Council Plan 2013 - 2017

Objective:                            An organisation that is responsibly governed with a strong emphasis on sustainable financial and risk management.

Strategy:                              Ensuring Council is well governed and its finances and risks are managed sustainably and responsibly.

Priority:                                Continue Council’s risk management program including the development of a plan to identify and mitigate high-level corporate and community risks.   

 

 

RECOMMENDATION   That: 1.   Council notes and declares the Confidential Attachment to this report for Contract C21 – 2013/14 for the Provision of IT Support and Ongoing Management of the IT Server and Desktop Environment 2014 – 2019, pursuant to Section 77 (2) of the Local Government Act 1989, to be confidential, on the grounds that it relates to Contractual Matters as described in Section 89 (2) of the Local Government Act 1989;   2.   Council award the Contract (Contract C21 – 2013/14 for the Provision of IT Support and Ongoing Management of the IT Server and Desktop Environment 2014 - 2019) for the tendered schedule of rates, based on cost extensions and estimated requirements, for $425,751 (excluding GST) to DWM Solutions Pty Ltd  for the initial period of five (5) years with an option for three (3) one year extensions, and affix the Common Seal; and   3.   Council delegate authority to the Chief Executive Officer to approve payments to the Contractor for undertaking works associated with the Contract.

 

1.       Executive Summary

This report advises Council of the evaluation of tender submissions received in respect to Contract C21 – 2013/14 for the Provision of IT Support and Ongoing Management of the IT Server and Desktop Environment 2014 – 2019.

2.       Discussion

A current contract for this service exists expiring 30 June 2014. A one month extension has been granted to the current service provider, to enable adequate time for tender evaluation and award. A Public Notice was placed on the Council website and an advertisement placed in the Saturday 03 May 2014 edition of The Age.

 

Tenders were received prior to the close of tenders at 2.00pm AEST Tuesday 27 May 2014 from the following respondents:

 

1.   Fly on It Pty Ltd

2.   Advance Computing Pty Ltd

3.   Integrating Technology Pty Ltd

4.   DWM Solutions Pty Ltd

5.   The Trust for Centorrino Technologies

The tender evaluation panel, having undertaken its evaluation, reached the following conclusions:

 

-     Evaluation using the weighted attribute method resulted in the tender submission from DWM Solutions Pty Ltd receiving the highest weighted score.

 

-     DWM Solutions Pty Ltd has the expertise and capability required to provide the range of services required and they satisfy all of the selection criteria.

 

-     No other tender offers a more beneficial or best value outcome for Council than the tender submitted by DWM Solutions Pty Ltd.

3.       Financial Implications

The budget allocation for the provision of IT Support and Ongoing Management of the IT Server and Desktop Environment is $77,916 per annum or $389,580 over the contract term of five years. Cost extensions based on the recommended tenderer’s schedule of rates, deliver this contract service at a cost exceeding the budget annually by $7,234 ($602 per month) and over the term of the contract by $36,171.

 

This report recommends awarding this contract, noting the additional budget requirements.

 

The calculated annual cost for the next lowest tender received is $24,130 more that the recommended tenderer’s annual cost of $85,150.

4.       Community Consultation

Nil community contact was undertaken for this Contract. 

5.       Internal Consultation

Internal staff meetings and discussions have been undertaken during this process.

6.       Legislative / Policy Implications

This tender was conducted in accordance with the requirements of the Local Government Act and Council’s Tender Procedures.

7.       Environmental Sustainability

The disposal of surplus/obsolete hardware, software and associated equipment (including sanitisation) was included as a service item. This will complement Council’s commitment to reduce, re-use and recycle equipment and demonstrates consideration of whole-life costs and disposal considerations. 

8.       Conflict of Interest Considerations

Conflict of Interest declarations were completed by all tender evaluation panel members.

9.       Conclusion

The confidential attachment outlines the estimated value of these tenders based on the Schedule of Rates.

 

7.2.3    Contract G938 - 13 Collaborative Procurement - Provision of a Workcover Agent and Claims Administrator

Author’s Title:           Senior Procurement Officer

Department:              Corporate and Community Services            File No: CA/04/04

Attachments:

1       G938-13 Provision of a Workcover Agent and Claims Administrator Tender Evaluation Report  - Confidential

Relevance to Council Plan 2013 - 2017

Objective:                            An organisation that values and supports the development of its people and is an employer of choice.

Strategy:                              Continuing to improve the organisation and its people to provide our community, businesses and visitors with the best possible services.

Priority:                                Provide a healthy and safe working environment through the organisation’s Occupational Health and Safety policies and programs.   

 

 

RECOMMENDATION   That: 1.       Council notes and declares the Confidential Attachment to this report for Contract (Contract G938-13) for the Provision of a Workcover Agent and Claims Administrator, pursuant to Section 77 (2) of the Local Government Act 1989, to be confidential, on the grounds that it relates to Contractual Matters as described in Section 89 (2) of the Local Government Act 1989;   2.       Council award the Contract to CGU Workers Compensation (Vic) Ltd for the initial period of three (3) years with an option to extend for one (1) further year and affix the Common Seal; and   3.       Council delegate authority to the Chief Executive Officer to approve payment of the related premium for services associated with the Contract.

 

1.       Executive Summary

This contract is a result of a collaborative procurement project undertaken with four other councils. The project received guidance and funding from the Local Government Victoria (LGV) unit of the Department of Transport, Planning and Local Infrastructure (DTPLI).

2.       Discussion

In December 2012, LGV invited Expressions of Interest from all interested councils for Collaborative Procurement projects. Six of the projects submitted to LGV have been successful in securing a share of the funding available and project support from LGV Project Managers.

One of the successful projects was the Collaborative Procurement Project for Workcover Agency and Claims Administration. Buloke Council has worked collaboratively with Central Goldfields Shire Council, Gannawarra Shire Council, Loddon Shire Council and the Shire of Campaspe on this project.

 

The Collaborative Procurement Group received $60,000 of funding, guidance and advice from LGV - Department of Transport, Planning and Local Infrastructure. This funding was provide for the development of the tender documentation, including specifications, and other associated costs.

The Human Resources team and the Senior Procurement Officer represented Buloke Shire Council in this project. The first scoping session was held on 18 July 2013.

The project developed a joint tender to garner improvements in service provision in the following areas:

-     Claims and Premium Management by one Account Manager;

-     Communication between Council and the Agency;

-     Training Provision;

-     Injury Management;

-     Reporting and Performance Monitoring;

-     Dedicated Case Managers for Staff;

-     Improved information and contact with staff by the Agency; and

-     Appropriate and timely Return to Work programs

The main driver for this collaborative tender was to obtain an improved level of service from Workcover agency providers. Improvements in the listed areas will deliver a better provision of service for human resource officers liaising with the Workcover Agency, Council staff and the organisation as a whole. Consequential efficiency gains and premium reductions will arise.

Workcover Agents are organisations appointed by the Victorian Workcover Authority to manage employers’ Workcover insurance and injured workers’ compensation claims.  The WorkSafe Insurance premium provides insurance cover for the costs of benefits if workers are injured or become ill because of their work.

The WorkCover insurance premium is based on projected claims and operational costs.  There are several factors which make up the calculation of the premium.

WorkSafe Insurance costs are in large part determined based on an employer’s health and safety performance, and their ability to achieve safe, sustainable return to work for their injured workers. Each industry has its own rate which is determined by the relative safety performance of the industry over the preceding five years.

Additionally, if the annualised rateable remuneration for 2012/13 was more than $200,000, then the 2013/14 premium is calculated using the relevant industry rate and any recent workers’ compensation claims that have been made. This is referred to as the claims experience. The larger the organisation, the greater the influence the claims experience can have on the premium calculation.

 With Council and their Agent working to improve occupational health and safety, reduce the incidence of workplace injury and manage claims more effectively by achieving safe, sustainable and timely return to work outcomes, Council will be rewarded with a premium lower than the relevant industry rate.

Due to the factors affecting the calculation of the premium, the cost for the provision of services from the WorkCover agent is part of the premium and not included as a criteria for evaluation of this tender.

Evaluation criteria for this tender is as listed;

-     Strategic Claims & Injury Management

-     Commitment to Staff Capability & Availability

-     Strategic Account & Premium Management & Performance Management

-     Value Added through Collaboration & Illustration of Opportunities

-     Reporting Capability

-     Training/Client Communication

-     Referees & Interview Performance 

The contract is for an initial three (3) year period with an option to extend for a further one (1) year period.

 

Each Council’s premium for the 2012/13 financial year varied from $200,000 to $600,000 giving a combined value of approximately $1,750,000 per annum.

 

Five conforming tender submissions were received by the close of tender of 12:00 pm 23 April 2014.

 

Tenders were received from the following;

 

-     QBE Insurances

-     Gallagher Bassett Services Pty Ltd

-     Xchanging Integrated Services Vic Pty Ltd

-     Allianz Australia Workers Compensation (Vic) Ltd

-     CGU Workers Compensation (Vic) Ltd

The tender evaluation panel, having undertaken its evaluation, reached the following determination;

 

-     That Evaluation using the weighted attribute method resulted in the tender submission from CGU Workers Compensation (Vic) Ltd receiving the highest weighted score; and

-     CGU Workers Compensation (Vic) Ltd has the expertise and capability required to provide the range of services required and they satisfied all of the selection criteria.

3.       Financial Implications

Funding for this project was provided by LGV – DTPLI. The financial implication is expected premium reductions. Some of the proactive outcomes predicted from this project should result in reduced premiums over the period of the contract.

4.       Community Consultation

Nil community consultation was undertaken.

5.       Internal Consultation

Information regarding this project was provided with staff payslips, tabled at Council Occupational and Health Safety Committee Meetings, and provided to the Councillors and Senior Management Team.

6.       Legislative / Policy Implications

The tender was conducted in accordance with the Tender Evaluation Plan developed by the Project Team members and the requirements of the Local Government Act.

7.       Environmental Sustainability

There were no environmental considerations.

8.       Conflict of Interest Considerations

All members of the Tender Evaluation Panel and other members of the Project signed Conflict of Interest declarations. 

9.       Conclusion

It is recommended that Council award the tender for the Contract (Contract G938-13) for the Provision of a Workcover Agent and Claims Administrator to CGU Workers Compensation (Vic) Ltd for the initial period of three (3) years with an option to extend for one (1) further year.

 

7.2.4    Planning Permit Application 547/14 Two Lot Subdivision (Dwelling Excision) - 339 Bishs Road, Nareewillock

Author’s Title:           Senior Planning Officer

Department:              Corporate and Community Services            File No: LP/09/01

Attachments:

1       ViewProposed Planning Permit Conditions

Relevance to Council Plan 2013 - 2017

Objective:                            A local economy in which the contribution of the agricultural sector and business sector is recognised and their continued growth actively encouraged and supported.

Strategy:                              Building on our comparative advantages in sustainable agricultural production and related value-adding and service industries.

Priority:                                Promote the capability of local producers to provide high quality grains, legumes, oil seeds and live meat to local, national and international markets and ensure Land Use policies in the Buloke Planning Scheme protect the future of these economic assets.   

 

 

RECOMMENDATION   That Council determine to approve the Planning Permit application for a Subdivision – dwelling excision at Crown Allotment 57 (Part) known as 339 Bishs Road, Nareewillock subject to the attached planning permit conditions.

 

1.       Executive Summary
A planning permit application for a Two Lot Subdivision – Dwelling Excision has been received by Council. It is recommended that a planning permit be granted subject to conditions as attached.

2.       Discussion

The application seeks to amalgamate two existing parcels and then excise the dwelling from the newly created larger lot. The result will be a 7.2 hectare Lot 2 for the residential property including remnant vegetation that will be retained as per the proposed planning permit conditions. This smaller lot also contains farm buildings such as outbuildings.

 

Lot 2 will be a 82.6 Hectare lot that will contain three dams and general agricultural land. A decommissioned channel along Bishs road has been in-filled.

 

The subdivision is below the scheduled minimum size of 100 Hectares, however as it amalgamates a number of smaller existing allotments it is the opinion of the Planning Department that the overall benefit is a positive one in reducing fragmentation of rural land.

3.       Financial Implications

As Bishs Road is “all weather access” to the existing dwelling and farming Lot it is not          expected that Council will incur development costs. Future residential development of the          newly created Lot 2 will be controlled by a Section 173 on the Title.

 

4.       Community Consultation

The planning permit was advertised in the North Central News and one adjoining property          owner was notified.

5.       Internal Consultation

         Council’s Technical Services were consulted.

6.       Legislative / Policy Implications

         The planning permit application is in keeping with the Planning & Environment Act 1987  

         Planning & Environment Act 1987, the Subdivision Act and the Buloke Planning Scheme.

7.       Environmental Sustainability

The application does include minor Native Vegetation impact, the remnant vegetation          retained in Lot 1 will be retained as per a planning permit condition.

8.       Conflict of Interest Considerations

There are no conflicts of interest known or that have been brought to the attention of the Planning Department.

9.       Conclusion

It is recommended that a planning permit be granted subject to the attached planning          permit conditions.

 

Planning Permit Conditions for 547/14:

 

     1) This permit will expire if:

     a. The subdivision has not commenced within two years of the date of this permit; or

     b. The subdivision has not been completed within four years of the date of this permit.

The Responsible Authority may extend the periods referred to, if a request is made
    in writing before the permit expires or within three months afterwards.

        2) The subdivision as shown on the endorsed plans must not be altered, except for the purpose of fulfilling the referral authority conditions, without the written consent of the responsible authority.

         3) Before the plan of subdivision is certified under the Subdivision Act 1988, the owner of each Lot created must enter into an agreement with the responsible authority made pursuant to section 173 of the Planning and Environment Act 1987, and make application to the Registrar of Titles to have the agreement registered on the title to the land under section 181 of the Act. The agreement must state that;

The land at Lot 1 and 2 may not be further subdivided so as to increase the number of Lots and no further dwellings should be erected on the land (as the excision of the dwelling unintentionally creates an additional entitlement for a dwelling without a planning permit on Lot 2.)

Furthermore, the applicant/owner acknowledges the dwelling is located within an agricultural area and from time to time rural activities on nearby land may adversely affect the residential amenity of this dwelling and its surrounds.

The owner must pay the reasonable costs of the preparation, execution and registration of the section 173 agreement.

 

4) The remnant native vegetation on newly created Lot 1 will be retained where practicable on the site or appropriate offset measures will be undertaken to compensate for vegetation loss.

 

5) GWM Water

The plan of subdivision submitted for certification must be referred to GWMWater in accordance with Section 8 of the Subdivision Act.

 

6) Powercor

 The plan of subdivision submitted for certification must be referred to Powercor in accordance with Section 8 of the Subdivision Act.

The applicant shall:-

-              Provide an electricity supply to all lots in the subdivision in accordance with Powercor’s  

        requirements and standards, including the extension, augmentation or re-arrangement

       of any existing electricity supply system, as required by Powercor (A payment to cover

       the cost of such work will be required). In the event that a supply is not provided the  

       applicant shall provide a written undertaking to Powecor Australia Ltd that prospective

       purchasers will be so informed.

              Where buildings or other instillations exist on the land to be subdivided and are

              connected to the electricity supply, they shall be brought into compliance with the

              Service and Instillation Rules issued by the Victoria Electrical Supply Industry. You shall

              arrange compliance through a Registered Electrical Contractor

            -  Any buildings must comply with the clearances required by the Electricity Safety  

              (Network Assets) Regulations.

            - Any construction work must comply with Energy Safe Victoria’s “No Go Zone” rules.

            -Provide easements satisfactory to Powercor Australia Ltd, where easements have not    

              been otherwise provided, for all existing Powercor Australia Ltd electric lines on the land   

              and for any new powerlines required to service the lots and adjoin land, save for lines

               located, or to be located, on public roads set out on the plan. These easements shall

              show on the plan an easement(s) in favour of “Powercor Australia Ltd” for “Powerline  

              Purposes” pursuant to Section 88 of the Electricity Industry Act 2000

         Obtain for the use of Powecor Australia Ltd any other easements external to the subdivision required to service the lots.

        - Adjust the position of any existing easement (s) for powerlines to accord with the positions of the line(s) as determined by survey.

        - Obtain Powercor Australia Ltd’s approval for lot boundaries within any area affected by an easement for a powerline and for the construction of any works in such an area.

-              Provide to Powercor Australia Ltd, a copy of the version of the plan of subdivision   

                       submitted for certification, which shows any amendments which have been required.

 

7.2.5    The State Government Food to Asia Action Plan and opportunities for Buloke.

Author’s Title:           Senior Planning Officer

Department:              Corporate and Community Services            File No: ED/09/01

Attachments:

1       ViewFood To Asia Action Plan

Relevance to Council Plan 2013 - 2017

Objective:                            A local economy in which the contribution of the agricultural sector and business sector is recognised and their continued growth actively encouraged and supported.

Strategy:                              Building on our comparative advantages in sustainable agricultural production and related value-adding and service industries.

Priority:                                Promote the capability of local producers to provide high quality grains, legumes, oil seeds and live meat to local, national and international markets and ensure Land Use policies in the Buloke Planning Scheme protect the future of these economic assets.   

 

 

RECOMMENDATION   That: 1.       Council note the information contained in the Food to Asia Action Plan and the opportunities for Buloke.

 

1.       Executive Summary

         The State government recently released the Food to Asia Action Plan, building on the  

         Federal government’s National Food Plan.

 

The plan provides a wide range of information that the Council will be able to utilise in           grant applications and also inform policy decisions in land use planning and economic          development strategies.

2.       Discussion

The plan is a strategy for increasing exports of food to Asia through:

-      Investment in infrastructure

-      Trade missions for small and medium size enterprise

-      Decreasing export red tape

-      Increasing free trade

-      Market identification and improved research and development including extension

The strategy explains the importance of the food sector to the Victorian economic and identifies changing demands for food product in Asia.

 

The challenges identified in the report include:

-      Australian and international competition

-      Lack of free trade agreements with Asian countries

-      Shortage of capital for farm expansion

-      An appropriately skilled workforce

 

Each of the eight strategies is explained and the plan details what is being done now and what new actions the government has committed to achieving. A case study is included with each strategy.

 

Sections of the plan applicable to Buloke include:

-      A reduction in red tape for exporting

-      Upgrade to the road and rail network

-      Better access to ports for freight export

-      Opportunities for the Wimmera Mallee Pipeline to increase agricultural diversification

-      Electronic tagging for the red meat industry

-      Investment in  major research facilities to increase yields for crops

-      Financial incentives for business to position itself as adaptable  to change and demand by using new technologies

The plan identifies new commitments and lists previously commenced or completed projects.

 

The strategy identifies Asia as an increasingly important export destination and brings together a number of government strategies including The Freight State and Growing Food & Fibre, as well as a number of future funding opportunities such as the Regional Growth Fund implementation money.

3.       Financial Implications

The Food to Asia Action Plan will provide for further research and policy to inform applications for funding opportunities.

4.       Community Consultation

No community consultation has been undertaken in relation to the plan.

5.       Internal Consultation

The Food to Asia Action Plan has been discussed between the Economic Development Officer and Senior Planning Officer to understand how it can be used to seek funding.

6.       Legislative / Policy Implications

The Food to Asia Action Plan has many parallels with priorities identified in the Economic Development Strategy including a focus on Research and Development as well as innovation to “value add”.

7.       Environmental Sustainability

The Food to Asia Action Plan recognises the importance of the environment and acknowledges natural hazards as a potential inhibiter to growth.

8.       Conflict of Interest Considerations

No known conflicts of interest.

9.       Conclusion

That Council note the information regarding the Food to Asia Action Plan and its potential to assist with funding applications.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

7.2.6    Appointment of Chief Executive Officer

Author’s Title:           Mayor

Department:              Office of the CEO                                            File No: PE/21/02

Attachments:

Nil

Relevance to Council Plan 2013 - 2017

Objective:                            An organisation that is responsibly governed with a strong emphasis on sustainable financial and risk management.

Strategy:                              Ensuring Council is well governed and its finances and risks are managed sustainably and responsibly.

Priority:                                Review and renew the Council’s financial plans to improve financial sustainability as measured by indicators of local government financial sustainability developed by the Victorian Auditor-General’s Office.   

 

 

RECOMMENDATION   That Council, in accordance with Section 94 of the Local Government Act 1989, appoints John Hicks as Chief Executive Officer of Buloke Shire.

 

 

1.       Executive Summary

Council has employed a number of Acting Chief Executive Officers over recent times covering the illness and absence of the previous Chief Executive Officer.  With the permanent position now vacant, Council is able to appoint a new Chief Executive Officer.  Following a process of advertising, assessment and interviewing, Council has selected John Hicks as its Chief Executive Officer.

2.       Discussion

During April 2014, Council undertook a process of advertising, short listing and assessment of suitable applicants for the position of Chief Executive Officer to the Shire of Buloke.

 

The Local Government Act 1989 requires that advertising for this position be undertaken by inviting applications in a newspaper generally circulating throughout Victoria. This was undertaken during the month of April and attracted 19 applicants that were assessed and finally shortlisted to three who were assessed and then interviewed by the full Council.

 

John Hicks was considered by Council to be the most suitable candidate to meet the criteria set out by Council. John’s most recent senior local government experience has included Chief Executive Officer, Hindmarsh Shire Council and General Manager City and Infrastructure Services, City of Port Phillip.

3.       Financial Implications

Provision for a Chief Executive Officer has been included in the budget.

4.       Legislative / Policy Implications

Council is required to appoint a Chief Executive Officer under the Local Government Act 1989.

5.       Conflict of Interest Considerations

Nil

  

7.3       Financial Reports

7.3.1    Financial Performance As At 31 May 2014

Author’s Title:           Acting Manager Finance

Department:              Finance                                                             File No: 0514

Attachments:

1       ViewCover, Index and Executive Summary 2       ViewIncome Statement 3       ViewBalance Sheet 4       ViewCash Flow Statement Rolling 12 Month Forecast 5       ViewCash Flow Graph Rolling 12 Month Forecast 6       ViewCapital Works Program 2013/14

Relevance to Council Plan 2013 - 2017

Objective:                            An organisation that is responsibly governed with a strong emphasis on sustainable financial and risk management.

Strategy:                              Ensuring Council is well governed and its finances and risks are managed sustainably and responsibly.

Priority:                                Review and renew the Council’s financial plans to improve financial sustainability as measured by indicators of local government financial sustainability developed by the Victorian Auditor-General’s Office.   

 

 

RECOMMENDATION   That: 1.       Council receive and note the Financial Performance Report for the period ending 31 May 2014.

 

1.       Purpose

The purpose of this report is for Council to assess its year to date financial performance as at the 31 May 2014.

2.       Discussion

The attached Financial Performance report provides an Executive Summary along with the year to date performance as at 31 May 2014 for the Income Statement, Balance Sheet and 2013/14 Capital Works Program.

 

Of particular note, the attached report includes a Cash Flow Statement which details the rolling 12 month cash flow forecast.

 

As part of the Mid Year Review process, Council reforecast its full year budget position. For comparative purposes, the attached report reflects both the Original Adopted Budget and the Mid Year Review Budget. The report also shows year to date budget as compared to the year to date actual and significant material variances are flagged with appropriate explanations.

3.       Financial Implications

Managing current and future cashflow presents a considerable challenge, which Council will successfully manage via loan borrowings of $7M which is included in the adopted 2014-15 Budget. Further details are outlined in the attached reports.

4.       Community Consultation

No consultation with the community was required for the production of this report.

5.       Internal Consultation

The reports have been prepared in consultation with Budget Managers directly responsible for Council budgets.

6.       Legislative / Policy Implications

The report is consistent with the requirements of the Local Government Act 1989.

7.       Environmental Sustainability

This report has no direct impact on environmental sustainability.

8.       Conflict of Interest Considerations

Nil

9.       Conclusion

The Financial Performance Reports reinforce the challenging financial position of the Council. They equally reflect that Council has a clear understanding of its finances and an adopted borrowing strategy to successfully manage its finances going forward.  

 

 

 

 

 

 

 

 

 

 

 

 

 

8.          REPORTS FROM COUNCILLORS

8.1       Delegate Reports

                         Nil

 

8.2       Activity Reports

                         Nil

 

8.3       Report from the Mayor

                         Nil

 

9.          OTHER BUSINESS

9.1       Petitions

                         Nil

 

9.2       Notices of Motion

                         Nil

 

9.3       Questions from Councillors

                         Nil

 

9.4       Questions from the Public

                         Nil

 

9.5       Any Other Procedural Matter

                         Nil

 

9.6       Urgent Business

                         Nil

 

10.       MATTERS THAT MAY EXCLUDE THE PUBLIC

                         Nil

 

11.       ANY OTHER BUSINESS

                   Nil

12.       MEETING CLOSE