Ordinary Council Meeting
Minutes
Wednesday 8 August 2018
Commencing at 7.00pm
Wycheproof Supper Room
367 Broadway, Wycheproof
Anthony Judd
Chief Executive Officer
Buloke Shire Council
Ordinary Council Meeting
Minutes
Wednesday 8 August 2018
Commencing at 7.00pm
Wycheproof Supper Room
367 Broadway, Wycheproof
Anthony Judd
Chief Executive Officer
Buloke Shire Council
Buloke Shire Council Ordinary Meeting Minutes Wednesday, 8 August 2018
Minutes of the Ordinary Meeting held on Wednesday, 8 August 2018 commencing at 7.00pm in the Wycheproof Supper Room, 367 Broadway, Wycheproof
PRESENT
CHAIRPERSON:
Cr David Pollard Lower Avoca Ward
COUNCILLORS:
Cr Ellen White Mallee Ward
Cr David Vis Mallee Ward
Cr John Shaw Lower Avoca Ward
Cr Graeme Milne Mount Jeffcott Ward
Cr Carolyn Stewart Mount Jeffcott Ward
Cr Daryl Warren Mount Jeffcott Ward
OFFICERS:
Anthony Judd Chief Executive Officer
Paul Fernee Acting Director Works and Technical Services
Hannah Yu Director Corporate Services
Wayne O’Toole Acting Director Community Development
AGENDA
1. COUNCIL WELCOME
WELCOME
The Mayor Cr David Pollard welcomed all in attendance.
STATEMENT OF ACKNOWLEDGEMENT
We acknowledge the traditional owners of the land on which we are meeting. We pay our respects to their Elders and to the Elders from other communities who maybe here today.
2. RECEIPT OF APOLOGIES
Nil.
3. CONFIRMATION OF MINUTES OF PREVIOUS MEETING
|
That Council adopt the Minutes of the Ordinary Meeting held on Wednesday, 11 July 2018. Seconded: Cr David Vis Carried. (R377/18) |
4. REQUESTS FOR LEAVE OF ABSENCE
Cr White advised of her intention
to take leave of absence from 24 August 2018 to 2 October 2018.
5. DECLARATION OF PECUNIARY AND CONFLICTS OF INTEREST
Nil.
6....... Questions from the Public
7.1 Report of Assembly of Councillors Meetings
7.2 Letters of Congratulations and Recognition of Achievement/Awards
7.3 Building Permits - Monthly Update
7.4 Planning Applications Received - Monthly Update
7.5 Revocation of Staff Authorisation
8.2.2 Request for Feasibility Study into Development of an Indoor Hydrotherapy Pool in Birchip
8.2.3 Draft Customer Service Strategy
8.2.4 Community Grants and Sponsorship
8.2.5 Rating Strategy Steering Committee - Terms of Reference
8.2.6 Draft Building Buloke 2030 Integrated Community Plan
8.2.7 Economic Development and Tourism Advisory Committee
9.2 Questions from Councillors
9.2.1 Pick My Project – Cr Warren
9.2.2 Library Membership – Cr White
9.2.3 Central Murray Regional Transport Forum – Cr White
9.2.4 GWM Water Hydrant and Tanks – Cr Milne
9.5 Matters Which May Exclude The Public
The Meeting may be closed to members of the public to consider confidential matters.
9.5.1 C59 2017/2018 - Supply of One (1) New Motor Grader
If the meeting has been closed it will be brought back into open session by resolution
NEXT MEETING
The next Ordinary Meeting of Council will be held in Wycheproof Supper Room, 367 Broadway, Wycheproof on Wednesday, 12 September 2018 at 7.00pm.
Anthony Judd
CHIEF EXECUTIVE OFFICER
6. Questions from the Public
7. Procedural Items
7.1 Report of Assembly of Councillors Meetings
Author’s Title: Executive Assistant
Department: Office of the CEO File No: GO/05/04
|
1 ⇨Councillor Briefing Record - 4 July 2018 2 ⇨Councillor Briefing Record - 18 July 2018 |
|
That Council adopts the record of Councillor Briefings held on 4 and 18 July 2018.
Seconded: Cr Daryl Warren Carried. (R378/18) |
Key Points/Issues
The Local Government Act 1989 (the Act) provides that a record must be kept of any Meeting of Councillors and Staff deemed to be an Assembly of Councillors Meeting as defined in the Act.
An Assembly of Councillors Meeting is defined in the Act as a meeting of Councillors if the meeting considers matters that are likely to be the subject of a Council decision or the exercise of delegation and the meeting is:
· A planned or scheduled meeting that includes at least half of the Councillors and a member of Council Staff; or
· An Advisory Committee of the Council where one or more Councillors are present.
The Act also provides that the record of any Assembly of Councillors is to be reported to the next practicable Council Meeting and recorded in the Minutes.
A record of the Councillor Briefings held on 4 and 18 July 2018 is attached.
7.2 Letters of Congratulations and Recognition of Achievement/Awards
Author’s Title: Executive Assistant
Department: Office of the CEO File No: CR/13/01
|
Nil |
|
That the Council acknowledge and congratulate the persons and/or groups mentioned in the report for their achievements.
Seconded: Cr Graeme Milne Carried. (R379/18) |
1. Executive Summary
This report acknowledges and congratulates community persons and/or groups for their success in being recognised for a significant achievement or for being a recipient of an honourable award.
The report also informs Council of any letters of congratulations or any particular recognition of achievement that Council has received or been awarded in the past month.
2. Recognition
of Achievement Items
|
Provider |
Recipient |
Date |
Purpose for Recognition |
|
Royal Flying Doctor Service Victoria |
Megan Peverill |
July 2018 |
Awarded ‘Give them Wings Scholarship’, which recognises and supports students studying at University in the field of Applied Science who are from rural and remote areas of Victoria. |
|
Australia Post Licensee Awards |
Shane
Kiley |
|
The Sea Lake Post Office was ranked as second best post office in the Victoria and fourth in Australia. |
|
Mr Andrew
Broad MP
|
Nathaniel Holmes- Brown Year 12
student and School Captain |
|
Winner of the Mallee Achievement Award designed to highlight the achievements made by a Year 12 VCE student during the first half of the school year. |
|
Provider |
Recipient |
Date |
Purpose for Recognition |
|
Australian Olympic Education |
Lachlan
Start |
|
For receiving the Pierre de Coubertin Award which recognises secondary school students who demonstrate values which are consistent with the Olympic Movement through participation in sporting activities. Lachlan’s activities being his achievements in Athletics and Swimming. |
7.3 Building Permits - Monthly Update
Author’s Title: Compliance Administration Officer
Department: Planning and Community Support File No: DB/14/02
|
Nil |
|
That the Council note information contained in the report on Building Permits approved by staff from 1 July to 31 July 2018.
Seconded: Cr Graeme Milne Carried. (R380/18) |
1. Executive Summary
This report provides information on the Building Permits approved by staff from 1 July to 31 July 2018.
2. List
of Building Permits Approved by Council Surveyor
|
Permit No. |
Address |
Project Description |
Date Approved |
|
20180036 |
Calder Highway, NULLAWIL |
New Building: Garden Shed |
05/07/2018 |
|
20180037 |
1433 Borung Highway, WOOROONOOK |
New Building: Amenities |
05/07/2018 |
|
20180038 |
Watchem-Warracknabeal Road, WATCHEM |
New Building: Amenities |
23/07/2018 |
|
20180039 |
Birchip-Wycheproof Road, NARRAPORT |
New Building: Amenities |
23/07/2018 |
3. List of Building Permits Approved by Private Surveyors
|
Permit No. |
Address |
Project Description |
Date Approved |
|
Nil. |
|
|
|
7.4 Planning Applications Received - Monthly Update
Author’s Title: Planning Officer
Department: Planning and Community Support File No: LP/09/01
|
Nil |
|
That the Council note information contained in the report on planning applications under consideration by staff and the status of each of these applications.
Seconded: Cr Graeme Milne Carried. (R381/18) |
1. Executive Summary
This report advises provides information on planning applications under consideration by staff and the status of each of these applications.
2. List of Planning Applications
|
Application No |
Applicant |
Address |
Date Rec |
Summary of Proposal |
Status |
|
PPA750/18 |
ID &PA Arnel |
Lot 1 Plan No. 113636 Parish of Bunguluke (3228 Birchip-Wycheproof Rd, Wycheproof) |
27/07/18 |
Construct a garage |
New |
|
PPA749/18 |
Mark Williams -GWM Water |
CA 7A Parish of Burupga (Calder Hw, Sea Lake) |
19/07/18 |
Create an access to a Road Zone 1 |
Referral |
|
PPA748/18 |
Mark Ryan – Berriwillock Bowls Club |
Lot 2 Plan No. 374334 Parish of Boigbeat (69 Taverner St. Berriwillock) |
06/07/18 |
Relocate liquor license to Berriwillock Community Centre/Bowling Club |
Notice of application |
|
Application No |
Applicant |
Address |
Date Rec |
Summary of Proposal |
Status |
|
PPA747/18 |
Shaw Land Surveys P/L |
Lot 2 Plan No. 68804 Parish of Bunguluke (4 Grandview St. Wycheproof) |
28/06/18 |
Four lot subdivision of land |
Notice of application |
|
PPA744/18 |
Mark McLennan |
Lot 2 Plan No. 335008 Parish of Bunguluke (3 Milburns Rd. Wycheproof) |
21/06/18 |
Alter access to Road Zone 1 for the installation of a fuel cell |
Referral |
7.5 Revocation of Staff Authorisation
Author’s Title: Governance Officer
Department: Corporate Services File No: PE/02/01
|
Nil |
Relevance to Council Plan 2017 - 2021
Strategic Objective: Support our councillors, staff, volunteers and the community to make informed and transparent decisions.
|
1. That Council revokes the Appointment and Authorisation for Ms Jessie Holmes for the Planning and Environment Act 1987 dated 8 May 2013.
2. That Council revokes the Appointment and Authorisation for Ms Jessie Holmes for the Local Government Act 1989, Liquor Reform Act 1998, Sex Work Act 1994 and Shop Trading Reform Act 1996, dated 8 May 2013.
Seconded: Cr David Vis Carried. (R382/18) |
1. Executive Summary
Council appoints officers to be Authorised officers to perform duties inherent with the role they perform within Council. Jessie Holmes was appointed as an authorised officer under the Local Government Act 1989, Liquor Reform Act 1998, Sex Work Act 1994 and Shop Trading Reform Act 1996. Ms Holmes was also an appointed on 8 May 2013, as an Authorised Officer on for the Planning and Environment Act 1987.
Ms Holmes has recently resigned for her position with council and as such her Instruments of Appointment and Authorisation must be revoked. This report formally carries out this process.
2. Financial Implications
There are no financial implications associated with this report.
3. Cost Shift Considerations
There are no cost shift considerations in relation to this report.
4. Community Consultation
As this is an internal process no consultation is required.
5. Internal Consultation
As this is an internal process no consultation is required.
6. Legislative / Policy Implications
This process ensures that legislation is complied with.
7. Environmental Sustainability
There are no environmental sustainability considerations with this report.
8. Conflict of Interest Considerations
No officer involved in the preparation of this report had a conflict of interest.
9. Conclusion
That Council revokes the authorisation of Ms. Jessie Holmes.
8. General Business
8.2 Management Reports
8.2.1 Request from Department of Environment, Land, Water and Planning Unnamed Roads Closure (Cecil Street Extension, Culgoa)
Author’s Title: Senior Assets Engineer
Department: Works and Technical Services File No: EM/05/01
|
1 ⇨Plan showing the proposed Road reserve sections 2 ⇨Copy of DELWP letter |
Relevance to Council Plan 2017 - 2021
Strategic Objective: Support our councillors, staff, volunteers and the community to make informed and transparent decisions.
rrrR
|
That Council: 1. Commences the statutory procedures pursuant to Section 206 Clause 3 of Schedule 10 of the Local Government Act 1989 (the Act) for the proposed unnamed road reserve closures (as shown attachment 1), and the planned licensing of these roads by Department of Environment, Land, and Water & Planning (DELWP) and invite submissions on the matter;
2. Writes to land owners adjoining the unnamed roads advising them of the proposed closure, and planned licensing by DELWP for the purpose of Grazing with Cropping and invite them to make a submission on the matter; and
3. Considers any submissions received in accord with the provisions of s223 of the Local Government Act 1989.
Seconded: Cr Graeme Milne Carried. (R383/18) |
1. Executive Summary
This report advises Council on the intention to publish a notice of the proposed closure for unnamed roads west of Crown Allotments 5 & 7, Section E, and unnamed road north of Crown Allotment 9A, 9, 10 & 5 section E, & Lot 1 on TP752337 and the Western portion of unnamed road north of Crown Allotment 6, Section E, Township of Culgoa, Parish of Kaneira. The proposed closure and the planned licence by DELWP is for the purpose of grazing with cropping.
2. Discussion
Council has received notification from DELWP that Mr Henry Doyle & Marie Witte, of Culgoa have applied to license unnamed roads within the Culgoa township. The government roads are west of Crown Allotments 5 & 7, Section E, and government road north of Crown Allotment 9A, 9, 10 & 5 section E, & Lot 1 on TP752337 and the western portion of government road north of Crown Allotment 6, Section E, Township of Culgoa, Parish of Kaneira “
DELWP have advised that the application has been approved and prepared to offer a license pursuant to section 130 of the Land Act 1958.
DELWP have requested that Council give notice that the roads described above are considered by Council to not be required for public traffic and is therefore the specified road shall be an unused road.
The proposed unnamed Roads are earth formed road reserve and not maintained by the Council. These reserves are not listed in Council’s Road register.
The Act contains provisions to allow closure of the road reserve. This includes the requirement to publish a notice in the local papers advising the details of the proposed sections of the road reserve to be closed and the planned licensing.
Council will also write to and advise adjoin property owners about the proposed closure and licensing, and invite submissions.
Council will consider any submissions received in accordance with s223 of the Act.
After completion of the actions above, a further report will be provided to Council to consider a decision on the DELWP request to declare that Council considered these roads are not required to public traffic and is therefore an unused road.
3. Financial Implications
There are no financial implications in the report.
4. Cost Shift Considerations
There are no cost shift considerations in this report.
5. Community Consultation
Council will call for submissions through advertisements placed in the local papers and the Government Gazette, and will write directly to adjoining land owners.
6. Internal Consultation
Staffs have completed an internal review, including on-site inspections.
7. Legislative / Policy Implications
· Local Government Act 1989
· Road Management Act 2004
· Land Act 1958
· Crown Land (Reserves) Act
8. Environmental Sustainability
There are no environmental impacts arising out of this report.
9. Conflict of Interest Considerations
The officers preparing this report have no direct or indirect conflict of interest.
10. Conclusion
Consistent with other requests to close unused roads, it is recommended that Council commence the public consultation process. Should any submissions to the proposal be received, they will be considered by the Council under the provisions of section 223 of the Local Government Act 1989.
8.2.2 Request for Feasibility Study into Development of an Indoor Hydrotherapy Pool in Birchip
Author’s Title: Acting Director Works and Technical Services
Department: Works and Technical Services File No: CR/07/12
|
1 ⇨Petition hydrotherapy pool study |
Relevance to Council Plan 2017 - 2021
Strategic Objective: Build a healthy and active community
|
That Council: 1. Meets
with representatives of the East Wimmera Health Service to discuss the proposal
for a hydrotherapy pool; and 2. Writes to the lead petitioner outlining that Council’s Aquatic Strategy does not support the development of a hydrotherapy or indoor pool.
Seconded: Cr Graeme Milne Carried. (R384/18) |
1. Executive Summary
Council received a petition from 14 members of the Birchip community expressing the desire to commission a feasibility study into the development of an indoor hydrotherapy pool in Birchip. At its Ordinary meeting in July, Council chose to note the petition received, and refer the matter for a report to be tabled at the 8 August 2018 Ordinary Meeting in accordance with its Meeting Procedures Local Law No 15.
2. Discussion
Mr David Bell of Birchip wrote to Council on 14 June 2018 submitting a petition with 14 names of people who would like to see the commissioning of a feasibility study into the development of an indoor hydrotherapy pool in Birchip. Council laid the petition on the table at its July Ordinary meeting for discussion at the August Ordinary meeting.
Council currently manages seven outdoor pool facilities within the Buloke Shire, including a 33 metre solar heated facility in Birchip. Council invests a significant amount into existing pools relies on grant funding to lift these facilities to a modern standard. As highlighted in Council’s Aquatic Strategy, there remains a significant amount of additional expenditure to renew all seven of the facilities.
The Aquatic Strategy, developed in 2013, does not suggest Council develop an indoor or hydrotherapy facility due to the significant cost of development and ongoing maintenance. The cost to develop an all year facility of this nature, and the ongoing staffing and maintenance would be significantly high, based on current operational costs for Council’s outdoor pools, and recent capital upgrades at the pool sites.
East Wimmera Health Service are currently looking to update the Birchip Campus and are also undertaking a series of service reviews. It is recommended that Council discuss the petition with East Wimmera Health Services and whether there is scope to develop the pool at the hospital campus.
3. Financial Implications
Council has developed forward budgets based on the current Aquatic Strategy, that does not include the establishment of a hydrotherapy pool. The establishment and ongoing cost of an indoor pool would be cost prohibitive to Council.
4. Cost Shift Considerations
There are no cost shift considerations in this report.
5. Community Consultation
Council has received a petition with 14 names supporting the commissioning of a feasibility study into the development of an indoor hydrotherapy pool in Birchip. No further community consultation has been undertaken.
6. Internal Consultation
Senior Management have been consulted in the development of this report.
7. Legislative / Policy Implications
There are no legislative or policy implications in supporting the proposed recommendations.
8. Environmental Sustainability
There are no environmental considerations associated with this report.
9. Conflict of Interest Considerations
No officer involved in this report has a conflict of interest.
10. Conclusion
It is recommended that Council:
· Meets with representatives of the East Wimmera Health Service to discuss the proposal for a hydrotherapy pool; and
· Writes to the lead petitioner outlining that Council’s Aquatic Strategy does not support the development of a hydrotherapy or indoor pool.
8.2.3 Draft Customer Service Strategy
Author’s Title: Manager Customer Engagement
Department: Office of the CEO File No: CM/14/22
|
1 ⇨Customer Service Strategy |
Relevance to Council Plan 2017 - 2021
Strategic Objective: Support our councillors, staff, volunteers and the community to make informed and transparent decisions.
|
That Council adopt the Draft Customer Service Strategy for exhibition. Seconded: Cr Carolyn Stewart Carried. (R385/18) |
1. Executive Summary
Council has never before had a Customer Service Strategy and this was identified as an action in the Year 1 Action Plan of the Council Plan 2017-2021.
2. Discussion
The purpose of this strategy is to set out the organisation’s commitment to customer service excellence, both internally and externally, and outline the key actions to be taken to achieve related Strategic Objectives outlined in the Council Plan 2017-2021.
The strategy is designed to provide a clear way forward in meeting the service needs of our customers now and in the future.
The key themes of the initiatives within the strategy include:
· Empathise: Listen to our customers to understand their expectations and in turn provide outstanding service levels.
· Simplify: Develop and maintain systems that make it easy for customers to find and receive the information they are seeking.
· Personalise: Understand how our customers interact with us and develop and maintain multiple points of access to suit our customer’s needs.
· Inspire: Develop our staff to build a culture of excellent customer service across the organisation.
A key feature of the strategy includes aiming to improve customer service provision with the use of ongoing development of technology.
The first key action to be undertaken will be to review Council’s Customer Service Charter and publish to the broader community.
3. Financial Implications
There will be associated costs with implementing some components of the Action Plan within the document. These would be operational and material costs and are within Council’s operational budget.
4. Cost Shift Considerations
Nil.
5. Community Consultation
It is recommended that the strategy now be exhibited for 28 days for feedback and be advertised in local newspapers, on Council’s website and on Council’s social media platforms.
6. Internal Consultation
This strategy has undergone significant internal consultation with Executive Management and Customer Service Officers.
7. Legislative / Policy Implications
Nil
8. Environmental Sustainability
Nil
9. Conflict of Interest Considerations
No officer involved in the preparation of this report has a conflict of interest.
10. Conclusion
That Council adopts the Draft Customer Service Strategy for exhibition.
8.2.4 Community Grants and Sponsorship
Author’s Title: Community Development Officer
Department: Planning and Community Support File No: GS/09/42
|
1 ⇨2018 - 2019 Community Grants and Sponsorships |
|
That Council:
1. Endorses $250 as sponsorship for
the Birchip VCAL Taste Of Birchip project; and 2. Allocates $3,795 from the Buloke Sustainability Fund to the Charlton Traffic Safety Education Centre (Charlton P12 College) for solar panels at the complex.
Seconded: Cr John Shaw Carried. (R386/18) |
1. Executive Summary
The purpose of this report is to recommend that Council approves the allocation of funds from the Community Grants and Sponsorship Program to the projects listed above.
2. Discussion
Birchip P12 School has applied for sponsorship to support the visit of 22 students from a range of cultural backgrounds from St Albans. These students will be hosted by Birchip families and will get an understanding and taste of rural living through the experience
The Charlton Traffic Safety Education Centre is seeking funding to install solar panels in order to contribute to the reduction of greenhouse emissions by putting solar electricity into the grid. The 22- 270W panels will be provide a 5.94KW system. The panels will be supplied and installed by Eco Phase Electrical and Solar.
3. Financial Implications
This allocation for the 2018 /19 financial year totals $4045
4. Cost Shift Considerations
No cost shift implications
5. Community Consultation
Nil
6. Internal Consultation
Council officers have consulted with the applicants and reviewed all documentation associated with the sponsorship applications
7. Legislative / Policy Implications
The community grants and sponsorship program has been developed in response to the Local Government Investigations and Compliance Inspectorate guidelines
8. Environmental Sustainability
Solar panels are contributing to the minimisation of greenhouse gases.
9. Conflict of Interest Considerations
No officer involved in the preparation of this report had a conflict of interest
10. Conclusion
Recommend that council support the above projects.
8.2.5 Rating Strategy Steering Committee - Terms of Reference
Author’s Title: Chief Executive Officer
Department: Office of the CEO File No: ED/08/19
|
1 ⇨Rating Strategy Steering Committee Terms of Reference |
Relevance to Council Plan 2017 - 2021
Strategic Objective: Deliver our service in a financially viable way
|
That Council: 1. Endorse the Rating Strategy
Steering Committee Terms of Reference; and 2. Commence the advertising process for selection of the Rating Strategy Steering Committee Terms of Reference members. Seconded: Cr David Vis Carried. (R387/18) |
1. Executive Summary
As part of Council’s Annual Plan, there is a commitment to undertake a Rating Strategy. This report recommends that Council develop a steering committee and endorse a terms of reference for that committee.
2. Discussion
To ensure there is a strategic basis for Council’s rating efforts, Council has committed to undertaking a Rating Strategy prior to the 2019/20 budget setting process. As part of the rating strategy, it is considered good practice to establish a community steering committee.
The Terms of Reference of the Rating Strategy Steering Committee, shall be to act as an advisory group for the development of a new Rating Strategy, and in particular to:
· Identify and recommend to the Council the principles that the Council should consider when striking general rates, particularly with regard to the creation and maintenance of any differential rates.
· Make recommendations to the Council regarding the equitable sharing of the rates burden between various categories of ratepayers – e.g. Residential, Rural, Commercial and Industrial.
· Recommend to the Council any changes to the structure of current charges and their relationship to general rates, e.g. Municipal Charges.
The Rating Strategy Steering Committee will consist of farm, residential and business/industrial ratepayers, councillors and an independent Chair with prior knowledge of municipal rating strategies.
It is estimated that the Steering Committee will remain in place until 30 May 2019 or until the completion of the strategy.
Positions to the Steering Committee will be filled by calling for expressions of interest from the community, which will commence in August.
3. Financial Implications
The development of the Rating Strategy, including any costs associated with the steering committee, has been included in the 2018/19 budget
4. Cost Shift Considerations
There are no cost shift considerations within the report
5. Community Consultation
As part of the development of the Rating Strategy, there will be significant consultation with the wider community. In addition, this recommendation includes calling for members of the public to be involved in the Steering Committee
6. Internal Consultation
The Senior Leadership Team have reviewed and considered the matters in this report
7. Legislative / Policy Implications
The Rating Strategy will be completed in line with the current Local Government Act 1989, but will also have careful consideration of the proposed Local Government Bill. The process will be completed to ensure there is no need to revisit if the proposed Local Government Bill is implemented.
8. Environmental Sustainability
There are no environmental sustainability considerations within this report.
9. Conflict of Interest Considerations
No officer involved in the preparation of this report has a conflict of interest.
10. Conclusion
It is recommended that Council endorse the terms of reference for the Rating Strategy Steering Committee and advertise for places on that Committee.
8.2.6 Draft Building Buloke 2030 Integrated Community Plan
Author’s Title: Chief Executive Officer
Department: Office of the CEO File No: CS/03/03
|
1 ⇨Draft Building Buloke 2030 Integrated Community Plan |
Relevance to Council Plan 2017 - 2021
Strategic Objective: Build a healthy and active community
|
That Council endorse the draft Building Buloke Integrated Community Plan and release to the community for public consultation and feedback. Seconded: Cr Ellen White Carried. (R388/18) |
1. Executive Summary
This report is presented to Council to consider endorsing the draft Building Buloke 2030 Integrated Community Plan for public consultation and feedback.
2. Discussion
The completion of the Building Buloke 2030 Integrated Community Plan was identified in the development of the Council Plan 2017-21 and is a key action out of the Annual Plan 2018/19.
The Plan, partially funded by the Commonwealth Government, has been under development for the past ten months. The draft Plan has been developed from the ten draft community plans that have recently been released to the community for comment.
Building Buloke 2030 is a long term strategic community plan that describes the community’s aspirations for the Shire and captures ideas for achieving the key vision, which is:
In 2030 we will be…..A healthy, socially connected, inclusive and accessible community with a prosperous economy offering services, amenities and activities that match our desired liveability.
The Building Buloke 2030 Integrated Community Plan outlines strategic directions for strengthening liveability under four key themes:
· Our Built & Natural Environment
· Our Community Wellbeing
· Our Economy
· Our Council & Community Leadership
These strategic directions were formed through the review of previous local level Community Plans in combination with new ideas from community discussions held throughout early 2018.
The Building Buloke 2030 Integrated Community Plan will inform Council’s planning processes over the next three Council Planning phases up to 2030. It will also strongly inform the direction of a range of key stakeholder organisations and groups that are connected to the Buloke Shire communities.
It is recommended that the draft Plan be released to the community for comment.
3. Financial Implications
This Plan will inform future budget cycles and will be a key tool for Council to advocate for external funding.
4. Cost Shift Considerations
There are no cost shift considerations within the report.
5. Community Consultation
This has been one of Council’s most substantial community engagement processes, with a total of 852 people sharing their ideas for the future of their town and for the Shire. These views were heard through online survey, postcards, drop-in sessions, focus groups, door knocks, school visits, street pop-ups and community workshops.
Further engagement will be undertaken once the plan is released for public comment.
6. Internal Consultation
A large inter-departmental staff working group has guided this project and reviewed the draft Plan
7. Legislative / Policy Implications
This project was a key item from the Council Plan. Once fully adopted, it will form the key policy for Council, with other strategic work linking back to the 2030 Plan.
8. Environmental Sustainability
The draft Plan has key actions about championing and adapting to environmental sustainability within the Buloke Shire Council.
9. Conflict of Interest Considerations
No staff involved in the preparation of the report had a conflict of interest.
10. Conclusion
This draft Plan is the result of significant community engagement and planning project. It is proposed to release the Plan in draft to the community.
8.2.7 Economic Development and Tourism Advisory Committee
Author’s Title: Chief Executive Officer
Department: Office of the CEO File No: ED/03/01
|
1 ⇨Economic Development and Tourism Advisory Committee - Terms of Reference |
Relevance to Council Plan 2017 - 2021
Strategic Objective: Diversify and enhance our local economy.
|
That Council: 1. Endorse the Economic Development and Tourism Advisory Committee Terms of Reference with the amendment to Item 4 of the Schedule to the composition of committee members to read: a) Three Councillors; b) Six business representatives; c) Four agriculture industry/commercial representatives; and d) Up to two Council staff. 2. Call for expressions of interest from the community to be members of the Economic Development and Tourism Advisory Committee. Seconded: Cr graeme milne Carried. (R389/18) |
1. Executive Summary
This report is presented to Council to implement one of the key actions arising out of the Economic Development and Tourism Advisory Strategy, which is to establish an Economic Development and Tourism Advisory Committee (EDATAC).
2. Discussion
The Economic Development and Tourism Strategy was adopted by Council in July 2018, and one of the key elements was the development of an advisory committee to oversee its implementation.
A draft Terms of Reference has been established for the EDATAC (attached), which will have the following functions:
· To provide strategic direction to Buloke Shire’s economic development and tourism initiatives and programs;
· To provide input on special projects where directed by Council;
· To advise Council on matters relating to the economy of Buloke Shire Council;
· To discuss new initiatives and major projects that support the Economic Development and Tourism Strategy;
· To review feasibility studies and business cases in line with Council priorities;
· To act as a reference group and provide recommendations to Council on matters that fall within the Committee’s Terms of Reference, or are otherwise consistent with the intent and purpose of the Economic Development and Tourism Advisory Committee.
It is proposed that the EDATAC shall be comprised of up to 12 members appointed by resolution of the Council. People will be allocated to the committee based on the following skills base:
· Three Councillors;
· Three business representatives (notionally 1 x Industrial, 1 x Tourism, 1 x Retail)
· Two agriculture industry/commercial representatives (notionally 1 x Intensive Agriculture, 1 x Broadacre Agriculture); and
· Up to two Council staff (direct Ecodev/Tourism Staff and CEO).
Council staff will be providing the secretariat services for this Committee.
Additional representatives and stakeholders may be co-opted by EDATAC or Buloke Shire Council for a limited period to provide advice on specific matters.
Interested residents will be able to apply to be part of the EDATAC by applying to Council through an Expression of Interest process, which will be administered by the Director of Community Development and Manager Customer Engagement.
This Committee is a key element in the implementation of the recently developed Economic Development and Tourism Advisory Committee. A further report will be presented to Council following the Expression of Interest process.
3. Financial Implications
The costs associated with the development of the EDATAC are within the operational budget.
4. Cost Shift Considerations
There are no cost shift considerations in this report.
5. Community Consultation
The Economic Development and Tourism Strategy had a significant amount of community consultation, including workshops, surveys and interviews.
6. Internal Consultation
A staff working group has been developed to implement the Strategy.
7. Legislative / Policy Implications
The Economic Development and Tourism Strategy is a key policy document for Council and prioritised through the establishment of the Council Plan 2017 – 2021.
8. Environmental Sustainability
The Strategy highlights economic development opportunities available within the Shire to harness renewable energy and other environmentally sustainable projects.
9. Conflict of Interest Considerations
No staff member involved in the development of the report has a conflict of interest.
10. Conclusion
It is recommended that Council endorse the Economic Development and Tourism Advisory Committee Terms of Reference; and call for expressions of interest from the community to be members of the Economic Development and Tourism Advisory Committee.
8.3 Financial Reports
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Council to receive the reports as presented by Councillors.
Seconded: Cr David Vis Carried. (R390/18) |
Cr Warren
16 July 2018 Birchip Forum Meeting
17 July Wimmera Mallee Tourism Meeting - Nhill
18 July Council Briefing - Donald
23 July Resettlement Meeting held in Donald
25 July Loddon Mallee WRRG Audit Committee Meeting - Melbourne
Workspace Briefing - Bendigo
Donald Recreation Reserve Meeting
Donald 2000 Meeting
26 July NDIS Information Session - Donald Community Centre
27 July Attended visit by the Premier of Victoria in Donald
29 July North West Rail Alliance Meeting in Donald
30 July Buloke Tourism Meeting - Wycheproof
1 August Recreational Water Meeting - Hopetoun
Council Briefing - Birchip
2 August Rex Theatre Meeting - Charlton
3 August Loddon Mallee WRRG Meeting - Swan Hill
Cr Shaw
Wycheproof Ceremonial Launch – Wycheproof Violence Prevention Charter
Charlton Weir Community Meeting
Victorian Local Governance Association – Governance and Integrity Workshop
North Central Local Learning Employment Network Board Meeting
Cr Stewart
11 July 2018 Ordinary Meeting – Wycheproof
17 July Launch of Buloke Library Services
18 July Councillor Briefing – Wycheproof
1 August GWM Recreational Water Users Alliance Meeting
Councillor Briefing – Birchip
2 August Rex Theatre Meeting
6 August Charlton Parks AGM and General Meeting
7 August Governance and Integrity Workshop – Loddon Shire
Cr Milne
Buloke Shire Library Service Launch
Cr Vis
Buloke Shire Library Service Launch
Lake Tyrrell Committee Meeting
Cr White
Municipal Emergency Management Planning Committee
Lake Tyrrell Project Control Group
Buloke Shire Library Service Launch
Small Town – Show and Tell
Cr Pollard
Buloke Shire Council Mayor, Cr David Pollard was again active across the Shire and Victoria during July.
The month began with an event to celebrate the completion of the Birchip Cropping Group’s new grains technology laboratory. Then new facility was opened by the Grains Research and Development Corporation’s Managing Director, Dr Steve Jefferies.
The Mayor spoke at the Buloke Library launch held in Charlton which featured renowned writer and illustrator Graeme Base as special guest speaker. The Council event, hosted by Cr Ellen White, was well attended by around 150 people and was a great celebration of achievement and the love and importance of literature.
Cr Pollard helped host surrounding Councils and lead agencies at a Roadside Management Forum in Wycheproof. The forum was put together to find a better way forward for the management of roadsides and the balancing of the various safety and biodiversity responsibilities.
On the topic of roads, Cr Pollard was on hand as Minister for Agriculture Jaala Pulford announced $1.2 million for the Yeungroon Road and Birchip-Corack Road projects.
It is the time of year for service groups to hold their annual changeover dinners. Cr Pollard was very pleased to attend both the Charlton Lions Club and Charlton Rotary Club changeover dinners to mark the contribution these groups make to the community.
The Mayor also addressed the Sister Cities Forum in Melbourne. He outlined the benefits and success of Council’s Friendship Alliance with Hobsons Bay City Council.
Cr Pollard also attended some of his recurring meetings including the Calder Highway Improvement Committee Meeting, the Loddon Mallee Regional Emergency Management Planning Committee and the Embassy Victoria Mayors Network Meeting.
9. OTHER BUSINESS
9.2 Questions from Councillors
9.2.1 Pick My Project – Cr Warren
Cr Warren advised for Council to be aware that the Pick My Project voting is to occur next week.
9.2.2 Library Membership – Cr White
Cr White enquired if Council staff were aware of the current total of memberships for the recently established Buloke Library Services.
The Acting Director of Community Development took the question on notice, and advised the information will be sought and distributed to Councillors when known.
9.2.3 Central Murray Regional Transport Forum – Cr White
Cr White enquired if the date was known for the next Central Murray Regional Transport Forum.
The Chief Executive Officer (CEO) responded to advise that he wasn’t aware of the meeting date, and would follow this information up and relay it to Councillors.
9.2.4 GWM Water Hydrant and Tanks – Cr Milne
Cr Milne enquired if there is any progress of the decision with which agency is taking responsibility of the maintenance of GWM Water hydrant, tanks and hard stands.
The CEO responded to advise that there has not been any progress in ascertaining this responsibility, and discussions are continuing between the respective authorities. The CEO also advised the majority of fire tanks and hydrants do not have gravel hard stands.
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That Council accept Cr Vis’s request to table a Motion as a matter of urgency.
Seconded: Cr Carolyn Stewart Carried. (R391/18) |
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That Council write to Jill Hennessy, Minister for Health, outlining our strong support for the redevelopment of the Swan Hill Hospital and request that funding is provided for the upgrade of this important regional health facility.
Seconded: Cr Daryl Warren Carried. (R392/18) |
9.5 Matters Which May Exclude The Public
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That Council closes the meeting to the public pursuant to Section 89(2) of the Local Government Act 1989 to consider the following items, which are confidential for the reasons indicated: |
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(d) contractual matters |
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9.5.2 C44E 2017/2018 Flood Restoration Program 2017/2018 - Major Road Rehabilitation Works (Pt Cluster 2 and Pt Cluster 3) |
(d) contractual matters |
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Seconded: Cr David Vis Carried. (R393/18) |
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That Council reopens the meeting to the public pursuant to Section 89(2) of the Local Government Act 1989 and brings resolutions from the closed session into open session. Seconded: Cr Carolyn Stewart Carried. (R396/18) |
RESOLUTIONS BROUGHT IN FROM CLOSED SESSION
9.5.1 C59 2017/2018 - Supply of One (1) New Motor Grader
That Council:
1. Notes and declares the Confidential Attachment to this Report for Contract C59 2017/2018 Supply of one (1) new motor grader, pursuant to s77(2) of the Local Government Act 1989 on the grounds that it relates to contractual matters as described in s89(2) of the Local Government Act 1989.
2. Award Contract No. C59 2017/2018 Supply of one (1) new motor grader to Hitachi Construction Machinery Australia Pty Ltd for the lump sum price of $356,447.00 (excluding GST) and affixes the Common Seal; and
3. Delegate authority to the Chief Executive Officer to approve payments to the Contractor for supply of one (1) John Deere 670 GP motor grader.
9.5.2 C44E 2017/2018 Flood Restoration Program 2017/2018 - Major Road Rehabilitation Works (Pt Cluster 2 and Pt Cluster 3)
That Council:
1. Award Contract No. C44E 2017/18 Flood Restoration Program 2017/18 – Major Road Rehabilitation Works (Part Cluster 2 & Part Cluster 3) to Bitu-Mill (Civil) Pty Ltd for Jeruk River Road Ch 14.934 km to Ch 16.087 km, Jeruk River Road Ch 16.087 km to Ch 16.487 km, Watchem Corack Road Ch 10.740 km to Ch 12.320 km and Watchem Corack Road Ch 12.320 km to Ch 14.180 km for the tendered lump sum price of $1,570,375.02 (excluding GST) and affixes the common seal;
2. Delegate authority to the Chief Executive Officer to approve payments to the Contractor for undertaking the works associated with the Contract;
3. Delegate authority to the Chief Executive Officer to approve all variations under the Contract; and
4. Notes and declares the Confidential Attachment to this report for Contract No. C44E 2017/18 Flood Restoration Program 2017/18 – Major Road Rehabilitation Works (Part Cluster 2 & Part Cluster 3) of the Local Government Act 1989 on the grounds that it relates to contractual matters as described in s 89(2) of the Local Government Act 1989
Meeting closed at 8.16pm.