Minutes of Ordinary Meeting - 13 December 2017

Buloke Shire Council Ordinary Meeting Minutes Wednesday, 13 December 2017

Minutes of the Ordinary Meeting held on Wednesday, 13 December 2017 commencing at 7:00 pm in the Wycheproof Supper Room, 367 Broadway, Wycheproof, ,

PRESENT

CHAIRPERSON:

Cr David Pollard Lower Avoca Ward

COUNCILLORS:

Cr Ellen White Mallee Ward

Cr David Vis Mallee Ward

Cr John Shaw Lower Avoca Ward

Cr Graeme Milne Mount Jeffcott Ward

Cr Caroline Stewart Mount Jeffcott Ward

Cr Daryl Warren Mount Jeffcott Ward

OFFICERS:

Lucy Roffey Chief Executive Officer

Anthony Judd Director Works and Technical Services

Hannah Yu Director Corporate Services

Jessie Holmes Director Community Development

AGENDA

1. COUNCIL WELCOME

WELCOME

The Mayor Cr David Pollard welcomed all in attendance.

STATEMENT OF ACKNOWLEDGEMENT

We acknowledge the traditional owners of the land on which we are meeting. We pay our respects to their Elders and to the Elders from other communities who maybe here today.

2. RECEIPT OF APOLOGIES

Nil.

3. CONFIRMATION OF MINUTES OF PREVIOUS MEETING

Motion:

That Council adopt the Minutes of the Statutory Meeting held on Wednesday, 8 November 2017 and Council adopt the Minutes of the Ordinary Meeting held on Wednesday, 8 November 2017.

Moved: Cr Daryl Warren

Seconded: Cr John Shaw

Carried.

(R230/17)

4. REQUESTS FOR LEAVE OF ABSENCE

Nil.

5. DECLARATION of PECUNIARY AND conflictS of interest

Cr Stewart declared an indirect Conflict of Interest in Item 8.2.9 Community Grants and Sponsorship, on the basis of being a Director of the Rex Theatre who is a recipient of a fund allocation.

Cr Milne declared an indirect Conflict of Interest in Item 8.2.6 Planning Permit Application 722/17, due to being an objector to this Planning Permit being approved.

Cr Pollard declared an indirect Conflict of Interest in Item 7.2 Letters of Congratulations, on the basis of a family member being one of the recipients listed in the report.

Cr Pollard declared an indirect Conflict of Interest in Item 8.2.9 Community Grants and Sponsorship, on the basis of being a Director of the Rex Theatre who is a recipient of a fund allocation.

6....... Questions from the Public

Nil 6

7....... Procedural Items

7.1 Report of Assembly of Councillors Meetings 7

7.2 Letters of Congratulations and Recognition of Achievement/Awards 8

7.3 Correspondence Initiated by Council 10

7.4 Building Permits - Monthly Update 11

7.5 Planning Applications Received - Monthly Update 12

7.6 Charlton Park Committee of Management 14

8....... General Business

8.1 Policy Reports 16

8.1.1 Kerbside Waste and Recycling Collection Policy 16

8.2 Management Reports 18

8.2.1 Building Better Regions Fund Application 18

8.2.2 Regional floodplain management strategies 20

8.2.3 Drought Communities Programme Applications 23

8.2.4 Green Lake Remediation Project Steering Committee 25

8.2.5 Council support for a planning scheme amendment if required for Green Lake, Sea Lake. 27

8.2.6 Planning Permit Application 722/17 - Use and development of land for a Renewable Energy Facility (Solar Panels) in the Township Zone 29

8.2.7 Planning Permit Application 721/17 - Two lot subdivision in the Farming Zone (Rural Dwelling Excision) 37

8.2.8 Draft Domestic Animal Management Plan 2018 - 2021 40

8.2.9 Community Grants and Sponsorship 42

8.3 Financial Reports 44

8.3.1 Financial Performance as at 31 October 2017 44

8.4 Organisational Reports 47

8.4.1 Acting Chief Executive Officer 47

8.5 Reports from Councillors 49

9....... OTHER BUSINESS

9.1 Notices of Motion 52

Nil 52

9.2 Questions from Councillors 52

9.2.1 Disposal of Bunker Bags 52

9.2.2 Criteria for Australia Day Awards 52

9.2.3 Civic Receptions and Events Policy 52

9.2.4 Councillor Group Photo 52

9.3 Urgent Business 52

Nil 52

9.4 Any Other Business 52

Nil 52

9.5 Matters Which May Exclude The Public 53

The Meeting may be closed to members of the public to consider confidential matters. 53

9.5.1 C45 2017/18 Local Roads Rehabilitation Program 2017/18 (Yeungroon Road) 53

If the meeting has been closed it will be brought back into open session by resolution 53

10..... MEETING CLOSE

NEXT MEETING

The next Ordinary Meeting of Council will be held in Wycheproof Supper Room, 367 Broadway, Wycheproof on Wednesday, 14 February 2018 at 7.00pm.

LUCY ROFFEY

CHIEF EXECUTIVE OFFICER

Permit No.	Address	Project Description	Date Approved
20170083	Hopetoun-Sea Lake Road, BANYAN	New Building: Hay/Machinery Shed	23/10/2017
20170084	501 Pearses Road, DONALD	New Building: Hay/Machinery Shed	26/10/2017
20170085	367 Broadway, WYCHEPROOF	Other: Change of use to Office plus Veranda	26/10/2017

Buloke Shire Council Ordinary Meeting Minutes Wednesday, 13 December 2017

8. General Business

8.1 Policy Reports

8.1.1 Kerbside Waste and Recycling Collection Policy

Author’s Title: Director Works and Technical Services

Department: Works and Technical Services File No: WM/03/02

Attachments:

1 Kerbside Waste and Recycling Collection Policy

(Refer Agenda for Attachment)

Relevance to Council Plan 2017 - 2021

Strategic Objective: Responding to and enhancing our built and natural environment

Motion:

That Council adopts the Kerbside Waste and Recycling Collection Policy.

Moved: Cr Daryl Warren

Seconded: Cr Carolyn Stewart

Carried.

(R237/17)

1. Executive Summary

This report is presented to Council to consider the review and adoption of the Kerbside Waste and Recycling Collection Policy. This policy review has been identified as a priority project in the Council Plan and the 2017/18 Annual Plan.

2. Discussion

As part of Council’s rolling policy review, the Kerbside Waste and Recycling Collection Policy has been revisited. Council’s kerbside collection service is an important and highly valued service to Buloke Shire residents. It is also an essential element of Council’s overarching emphasis on improving our waste and environmental management.

The Kerbside Waste and Recycling Collection Policy is designed to ensure the delivery of a safe, consistent, environmentally sustainable and economically viable kerbside waste and recycling collection service.

The review has been conducted with consideration of relevant legislation and strategic documents such as Council’s Waste Management Strategy and the Loddon Mallee Waste and Resource Recovery Implementation Plan.

Whilst the review has not outlined major changes to the service, some of the key amendments include:

· Removing the need for a statutory declaration when a bin has been stolen.

· Outlining the process for requests for extension of the service into rural areas.

· Outlining the processes and consequences for users of the service who do not comply with bin contamination rules.

· Mandating the need that new bin surround installations in public parks include both garbage and recycling bins.

In reviewing this policy, staff have benchmarked the service policy against neighbouring councils.

3. Financial Implications

The revised policy will not have any significant change to the service provision and therefore no financial implications for Council.

4. Cost Shift Considerations

There are no cost shift considerations in this report.

5. Community Consultation

The policy outlines opportunities for consultation with the community where residents request to extend the service, receive additional bins or have issues with contaminated recycling.

6. Internal Consultation

Councils Works and Technical Services team and the Senior Leadership Team have provided input into the review

7. Legislative / Policy Implications

The following legislative and policy documents have been considered in the review of the policy:

· Environment Protection Act 1970

· Environment Protection (Amendment) Act 2014

· Disability Discrimination Act (1992)

· Getting Full value – Victorian Waste & Resource Recovery Policy April 2013

· National Waste Policy: Less Waste, More Resources 2009

· Victorian Charter of Human Rights and Responsibilities 2007

· Contract C14 – 2014/19 – Waste & Recycling Collection Service (extended until 30 June 2019)

· Buloke Shire Council Waste Management Strategy – 2012-2022

· BSC Waste Management Strategy – Action Plan 2017/2018

· Loddon Mallee Waste and Resource Recovery Implementation Plan

8. Environmental Sustainability

The policy attempts to improve Councils environmental performance, through the proposed increase of provision of public place recycling bins and documented process of dealing with contaminated recycling bins.

9. Conflict of Interest Considerations

No staff involved in the preparation of this report have a conflict of interest.

10. Conclusion

The review provides a clearer framework for the kerbside waste and recycling collection process and documents the framework of the essential community service. It is recommended that Council adopts Kerbside Waste and Recycling Collection Policy.

Buloke Shire Council Ordinary Meeting Minutes Wednesday, 13 December 2017

8.2 Management Reports

8.2.1 Building Better Regions Fund Application

Author’s Title: Manager Community Facilities

Department: Works and Technical Services File No: GS/09/49

Attachments:

Nil

Relevance to Council Plan 2015 - 2019

Strategic Objective: Influencing governments to improve liveability for rural communities

Motion:

That Council:

1. Submits an application for $500,000 to the Building Better Regions Fund for the Donald Multipurpose Community Facility Development; and

2. Confirms its commitment of $500,000 for the project as a part of the 2018/19 and 2019/20 capital budgets.

Moved: Cr John Shaw

Seconded: Cr Graeme Milne

Carried.

(R238/17)

1. Executive Summary

This report is presented to Council to consider a funding application for the Donald Multipurpose Community Facility Development under the recently released Building Better Regions Fund (BBRF).

2. Discussion

On 8 November 2017 the Australian Government announced the release of the program guidelines for Round 2 of the BBRF. The BBRF has been created to invest $297.7 million over four years in infrastructure projects and community investments to create jobs, drive economic growth and build stronger regional communities into the future. Grants are available through two funding streams; Infrastructure Projects and Community Investments.

The BBRF allows a maximum grant amount of $10 million at a $1:$1 ratio (for every $1 of grant funding requested Council must contribute at least $1). Applicants may apply for a partial or full exemption to the co-funding requirement if exceptional circumstances can be demonstrated.

The Donald Multipurpose Community Facility development is a key project of Council’s Major Project Pipeline and has attracted recent investment $1.1 million from the State Government along with Council committing $475,000 of its $1.5 million allocation from the Federal Government’s Drought Communities Program.

The project will see the extension and redevelopment of the Stadium complex on the Donald Recreation Reserve which is the most used facility within the Buloke Shire, seeing 600 users per week utilise aspects of the facility. The current estimate for the project is $2,870,000.

As Council has previously committed $500,000 toward this project in applications to the State Government, it is recommended that Council continue this level of commitment.

Officers have discussed this application with Andrew Broad, Member for Mallee, and also Regional Development Victoria and Regional Development Australia members.

Council’s previous applications to Round 1 of the BBRF has seen a request for an exemption to the co-funding requirements of $1:$1. In the case of this application, a request for exemption is not necessary as long as Council retains its previous commitment of $500,000 to the project.

3. Financial Implications

If successful in this funding application, it is anticipated the project would be completed in the 2018/19 and 2019/20 financial year. A co-contribution of $500,000 would be required for the project, and Council would need to consider this in the development of the 2018/19 and 2019/20 capital budgets.

4. Cost Shift Considerations

There are no cost shift considerations in this report.

5. Community Consultation

Staff have held frequent meetings with the Donald Community Precinct Committee in the development of this project.

Officers have discussed this application with Andrew Broad, Member for Mallee, and also Regional Development Victoria and Regional Development Australia members.

6. Internal Consultation

Staff from the Senior Leadership Team and Works and Technical department have been consulted in the development of this report.

7. Legislative / Policy Implications

Construction would be completed in line with relevant building and environmental regulations and tendering procedures would be complied with.

8. Environmental Sustainability

Environmentally sustainable design features will be included in the development of the project.

9. Conflict of Interest Considerations

No officer involved in the preparation of this report had a conflict of interest.

10. Conclusion

The Donald Multipurpose Community Facility Development is a key project that will benefit the Donald community and wider Buloke residents. It is recommended that an application be made under the BBRF for the Donald Multipurpose Community Facility Development.

Buloke Shire Council Ordinary Meeting Minutes Wednesday, 13 December 2017

8.2.2 Regional floodplain management strategies

Author’s Title: Manager Emergency and Project Coordination

Department: Works and Technical Services File No: ES/13/01

Attachments:

1 Mallee RFMS

2 Mallee RFMS Works Plan

(Refer Agenda for Attachments)

Relevance to Council Plan 2017 - 2021

Strategic Objective: Responding to and enhancing our built and natural environment

Motion:

That Council endorse the Mallee Regional Floodplain Management Strategy and associated works plan.

Moved: Cr Ellen White

Seconded: Cr Carolyn Stewart

Carried.

(R239/17)

1. Executive Summary

Victorian Catchment Management Authorities have been working with local communities, traditional owners, councils, the Victorian State Emergency Service (VisSES) and other regional agencies to prepare regional floodplain management strategies (RFMS). The RFMS respond to outcomes of the 2016 Victorian Floodplain Management Strategy with the aim to:

· Build flood resilience - by sharing information about flood behaviour

· Reduce flood risks – through emergency management, flood mitigation infrastructure works and activities, and risk management

· Manage residual flood risks – through flood insurance, sharing flood risk information, integrated flood emergency management and incident control.

The Buloke Shire extends across the North Central, Mallee and Wimmera catchment management authority regions, and is therefore subject to three RFMS. Whilst the strategies are stand-alone documents, the tools and processes used to develop them have been the same, resulting in a consistent assessment of flood risk and priority actions.

The purpose of this report is for the endorsement of the draft Mallee Floodplain Management Strategy and associated regional works plan.

2. Discussion

A steering committee was established in October 2016 to oversee the development of the Mallee RMFS, comprising representatives from:

· Mildura Rural City Council

· Swan Hill Rural City Council

· Buloke Shire Council

· Yarriambiack Shire Council

· Hindmarsh Shire Council

· VicSES

· Lower Murray Water

· GWM Water

· DELWP

· Mallee CMA

The plan highlights a range of strategies impacting on the whole region, but some of the specific actions to Buloke Shire Council include:

· Review of Tyrrell and Lalbert creek flood mapping

· Review channels and levee across the creek floodplain

· Develop a flood management/mitigation plan for Culgoa

· Drainage improvements in Nullawil

· Flood warning station/gauges at Culgoa.

At this stage, the plan does not commit Council to funding any or all of the above projects, however staff will need to spend time in considering the actions and partnering with relevant agencies.

3. Financial Implications

The prioritisation of projects within each RFMS prioritises project funding from Commonwealth and State Governments and local beneficiary contribution (local government), particularly for infrastructure investment where benefits outweigh the costs.

Flood studies are generally funded by State Government, whilst local government contributes to planning amendments.

4. Cost Shift Considerations

N/A

5. Community Consultation

A public consultation draft of the Mallee RFMS was endorsed by the steering committee organisations and released for stakeholder and broader community comment on 11 September 2017. Promotion of the public consultation included:

· Articles in local media, on the Mallee CMA website and in social media posts

· Targeted emails to stakeholder and community group representatives

· Presentations to community advisory committees and organisations represented on the Mallee RFMS steering committee

· Buloke Shire Council website and social media posts

The public consultation period closed 6 October, with only minor comments received. The feedback was considered by the steering committee on 24 October; with agreed changes amended in the final draft RFMS.

6. Internal Consultation

The draft Mallee RFMS was presented to the Municipal Flood Emergency Planning Committee; and to Councillors at a briefing on 16 August.

7. Legislative / Policy Implications

The regional floodplain management strategy responds to outcomes of the 2016 Victorian Floodplain Management Strategy and will align with priorities of municipal flood and drainage management plans.

8. Environmental Sustainability

The RFMS considers environmental management issues and outcomes.

9. Conflict of Interest Considerations

Nil

10. Conclusion

Buloke Shire Council includes a number of high risk communities to major flooding which have been impacted multiple times and most recently 2010, 2011 and 2016. Whilst endorsement by participating stakeholders and adoption by the State Government sets funding priorities for individual projects, Council may determine which projects to proceed with or reject at any time. This report recommends supporting and endorsing the RFMS and associated works plan.

Buloke Shire Council Ordinary Meeting Minutes Wednesday, 13 December 2017

8.2.3 Drought Communities Programme Applications

Author’s Title: Director Works and Technical Services

Department: Works and Technical Services File No: GS/03/07

Attachments:

Nil

Relevance to Council Plan 2017 - 2021

Strategic Objective: Responding to and enhancing our built and natural environment

Motion:

That Council submits applications for $25,000 for the Charlton Park 2020 Development and $25,000 for the Donald Community Precinct Development under the Federal Government Drought Communities Programme.

Moved: Cr Daryl Warren

Seconded: Cr Carolyn Stewart

Carried.

(R240/17)

1. Executive Summary

This report is presented to Council to consider making applications under the Drought Communities Programme for the Charlton Park 2020 Project and the Donald Community Precinct Development project.

2. Discussion

In July 2016, Council made a decision to apply for a range of projects under the $1.5million Drought Communities Program. The resolution was to support the following projects:

· Berriwillock Bowling Green redevelopment: $200,000

· Green Lake Water Security project: $50,000

· Charlton Park 2020 development: $775,000

· Donald Community Precinct development: $475,000.

The report also noted that funds under the program were required to be expended by June 2019 and outlined the following:

Given the timeframes to spend the money and that each project requires significant investment from the state government and community, there will be a need to review the progress of each project against the capital strategy in December 2017.

Importantly, the state and community have now committed to all of these projects and applications have already been approved for the Berriwillock project and construction commenced.

The original amount of $50,000 for the Green Lake project was to support the development of the Cultural Heritage Management Plan (CHMP). The State Government have committed to funding the whole project and already awarded the contract for the CHMP. Therefore, it is recommended that the $50,000 be re-allocated to a different project.

In considering which different options available, officers reviewed the funding strategy of critical projects against current available budget. The Charlton Park 2020 Project and the Donald Community Precinct development are two of Council’s signficant projects and both feature in the Council Plan.

Given the size of these projects and the need to source additional funds, officers are recommending that applications be made for $25,000 for both the Charlton Park 2020 development and the Donald Community Precinct development. This would raise the federal contribution to $800,000 for the Charlton Park 2020 development and $500,000 for the Donald Multi-Purpose Centre development.

These applications can be made at any time up until June 2019.

3. Financial Implications

This recommendation aims to mitigate some of the financial risk associated with these projects. With a combined construction budget of $7.0 million, these projects are two of the largest projects that Council will deliver in some time, and the allocation of additional funding will help secure enough for the construction.

4. Cost Shift Considerations

There are no cost shift considerations in this report.

5. Community Consultation

These projects are a result of significant community consultation and have been driven by two strong community groups.

6. Internal Consultation

The Senior Leadership Team has been consulted in the development of this report..

7. Legislative / Policy Implications

These projects feature very strongly throughout the Council Plan and are also projects that have been identified under the Major Projects Pipeline.

Each project will be designed, tendered and constructed to relevant building, planning and procurement legislation.

8. Environmental Sustainability

Each building will have environmentally sustainable design features incorporated into the build.

9. Conflict of Interest Considerations

No staff involved in the preparation of this report has a conflict of interest.

10. Conclusion

It is recommended that Council submit applications for $25,000 each for the Charlton Park 2020 Project and the Donald Community Precinct Development project.

Buloke Shire Council Ordinary Meeting Minutes Wednesday, 13 December 2017

8.2.6 Planning Permit Application 722/17 - Use and development of land for a Renewable Energy Facility (Solar Panels) in the Township Zone

Author’s Title: Planning Officer

Department: Planning and Community Support File No: LP/09/01

Attachments:

Nil

Relevance to Council Plan 2017 - 2021

Strategic Objective: Responding to and enhancing our built and natural environment

Cr Milne declared an indirect Conflict of Interest in Item 8.2.6 due to being an objector to this Planning Permit being approved.

Cr Milne left the Council Chamber at 7.45 pm.

Mr Kevin Maloney, an objector to the Planning Permit 722/17, addressed the meeting. Mr Maloney expressed concern if this planning permit was approved, the renewable energy facility would use up the feed-in capacity, which would prevent Watchem, and possibly Birchip residents receiving feed-in tariffs if they installed solar power. Mr Maloney stated the references made to other sites and legislation in the application are misleading.

Motion:

That Council issues a Notice of Decision to refuse planning permit application 722/17 for the use and development of land for a renewable energy facility.

Moved: Cr David Vis

Seconded: Cr Carolyn Stewart

Carried.

(R243/17)

1. Executive Summary

A Planning permit application was received by Council on the 9th October 2017 for the use and development of land for a renewable energy facility being an 80kw ground mounted solar panel system at 5-7 Waddell Street, Watchem.

2. Discussion

The application is for the property 5-7 Waddell Street, Watchem (Lots 1 & 2 of Title Plan 324733). The property is 1745 m², relatively flat, and no trees are present on the property. The eastern boundary of the property adjoins Waddell Street. The northern boundary adjoins an unsealed Council lane, which is utilised by the residents of 10 Hoban Street to access their property from the rear of their block. The southern boundary adjoins residences at 9 Clark Street and 9 Waddell Street. The western boundary adjoins a vacant allotment. There is also a residential property at 7 Clark Street

The proposal comes under the land use term ‘renewable energy facility’ as defined in the planning scheme. This is distinct from a renewable energy installation used to supply energy for an existing use of the land. Renewable Energy facility is a Section 2 land use in the Township Zone; planning permit required.

The facility as proposed is to consist of four rows of solar panels each approximately 41 metres long with approximately 4.5 metres between each row of panels. The panels are approximately 2.2 metres high. The applicant proposes to fence the property with 1.5 metre high treated pine paling fence. The applicant proposes to keep weed and grass growth under control by mowing and herbicide application.

Buloke Planning Scheme

State Planning Policy Framework

Clause 15 Built Environment and Heritage

Planning should achieve high quality urban design and architecture that:

· Contributes positively to local urban character and sense of place.

· Reflects the particular characteristics, aspirations and cultural identity of the

community.

· Enhances liveability, diversity, amenity and safety of the public realm.

· Promotes attractiveness of towns and cities within broader strategic contexts.

· Minimises detrimental impact on neighbouring properties.

Clause 15.01-2 Urban design Principles

Objective - To achieve architectural and urban design outcomes that contribute positively to local urban character and enhance the public realm while minimising detrimental impact on neighbouring properties.

Strategies- apply design principles to non-residential development;

· Development must take into account the natural, cultural and strategic context of

its location.

· New development should create urban environments that enhance personal

safety and property security and where people feel safe to live, work and move

in at any time.

Clause 15.01-5 Cultural identity and neighbourhood character

Objective- To recognise and protect cultural identity, neighbourhood character and sense of place.

Strategies-

· Ensure development responds and contributes to existing sense of place and cultural identity.

· Ensure development responds to its context and reinforces special characteristics of local environment and place by emphasising: the heritage values and built form that reflect community identity and the values, needs and aspirations of the community

Clause 19.01-1 Provision of renewable energy

Objective – to promote the provision of renewable energy in a manner that ensures appropriate siting and design considerations are met.

Strategies –

· facilitate renewable energy development in appropriate locations

· In considering proposals for renewable energy, consideration should be given to the economic and environmental benefits to the broader community of renewable energy generation while also considering the need to minimise the effects of a proposal on the local community and environment.

Local Planning Policy Framework

Municipal Strategic Statement

Clause 21.01-3 Key Issues

Under ‘Social and Economic development’ the Municipal Strategic Statement recognises the importance of enhancing the viability of townships by encouraging appropriate development and maintaining and / or improving urban character, amenity and services.

Clause 21.02 Settlement, built environment, heritage and housing

The centres of the main townships will benefit from a flexible approach to land use and development, allowing them to respond to new opportunities.

This flexibility should not prejudice the amenity of the towns, the efficient use of

infrastructure or the continuation of agriculture on the fringe of the townships.

Clause 21.02-2 Townships

Objective 1- to provide high quality, attractive, functional and efficient townships.

Strategies –

· Consider local heritage values, built character and streetscape of towns when designing and siting development

· Require that the design of new buildings and works in addition to existing buildings must be in keeping with the streetscape character and built form of the area

· Recognise that the design of buildings, their mass and scale is important in preserving the historical attributes and visual character of towns.

· Consider the presentation of town entrances and streetscapes and their capacity to attract tourism, encourage development and demonstrate civic pride in determining applications for land use and development.

Objective 2 – to develop vibrant and high quality living environments with ready access to a range of facilities and services.

Strategies –

· Encourage land use and development that minimises conflict between residential,

industrial and rural land and protects residential amenity.

Objective 3 – to encourage new land use and development proposals without compromising residential amenity or agricultural land use.

Strategies –

· Consider the need to protect the amenity and character of sensitive land uses within the main towns when assessing use and development proposals, particularly those which may be inappropriate or incompatible.

The strategies will be implemented through the planning scheme by applying the Township Zone to provide for a range of urban uses, while maintaining residential amenity in towns.

Clause 21.04 Economic development

Buloke Shire has several areas of industrial development and intends to ensure new industrial use and development proceeds in a manner that is consistent with the township and landscape character of the area, existing standard of amenity, infrastructure capacity and environmental standards.

Clause 21.05-2 Renewable Energy

Objective- To facilitate the development of a more sustainable, renewable energy industry for the municipality.

Strategies-

· Encourage the use and development of land in the municipality for renewable energy facilities.

· Support community initiatives in relation to renewable energy.

Local Planning Policies

Clause 22.01 Discretionary Uses in the Township Zone

Policy Basis- The Township Zone provides for a wide range of non-residential uses subject to a permit.

While this flexibility enables significant potential for new development, non-residential

uses have the potential to adversely affect the amenity of residential areas.

Objectives-

· To ensure that the residential amenity of the towns is not adversely affected by non-residential uses.

· To promote the appropriate development of non-residential uses within the Township Zone.

Policy-

It is policy that the following matters be taken into account when considering applications

for discretionary uses and associated development on land in the Township Zone:

· Buildings and works should be consistent with the scale, bulk and character of

adjoining residential areas.

The property is zoned Township Zone (TZ) with no planning overlay applying to the land. The purpose of the Township Zone is:

· To implement the State Planning Policy Framework and the Local Planning Policy

Framework, including the Municipal Strategic Statement and local planning policies.

· To provide for residential development and a range of commercial, industrial and other uses in small towns.

· To encourage development that respects the neighbourhood character of the area.

· To allow educational, recreational, religious, community and a limited range of other non-residential uses to serve local community needs in appropriate locations.

Comment on purpose of Township Zone;

The general purpose of the zone is to provide for residential uses, but also to provide a flexibility of land uses and development that has historically or organically occurred in small townships. Discretionary uses should respect the neighbourhood character of the area and non-residential uses should serve local community needs in appropriate locations.

Decision Guidelines

The decision guidelines in the Township Zone require council to consider:

· State planning policy and the local planning policy framework including the Municipal Strategic statement – see previous in this report.

· The objectives of a schedule to this zone – none applicable to this application.

· The protection and enhancement of the character of the town and surrounding

area including the retention of vegetation – no vegetation is proposed to be removed, the proposed development is at variance to the existing residential character of the immediate neighbourhood.

· The availability and provision of utility services, including sewerage, water,

drainage, electricity, gas and telecommunications – services are available relevant to the development requirements.

· The design, height, setback and appearance of the proposed buildings and works

including provision for solar access. – the panels will be approximately 2.2 m high and are proposed to be setback 5.5 metres from the property boundary adjoining Waddell St. The property is proposed to be fenced with a 1.5 m high pine paling fence.

· Provision of car parking and landscaping – car parking is available in the area, it is not predicted that there would be a large change in demand for parking after the completion of the building stage, no landscaping has been proposed.

· The effect that existing uses on adjoining or nearby land may have on the

proposed use – the surrounding existing uses are not expected to effect the proposed development

· The scale and intensity of the use and development.- the development is of a scale and intensity unusual for solar panels in the Township Zone. The proposal will utilise a significant area of the property

· The safety and amenity effects of traffic to be generated by the proposal – it is not considered the proposal would generate extra traffic of an amount that would affect amenity or safety. The property adjoins a sealed road.

Section 60 of the Planning and Environment Act 1987 sets out what matters a responsible authority must consider.

(1) Before deciding on an application, the responsible authority must consider—

(a) the relevant planning scheme; - Buloke Planning Scheme is the relevant planning scheme

(b) the objectives of planning in Victoria; - this report gives consideration to the objectives of planning as part of the permit application process

(c) all objections and other submissions which it has received and which have not been withdrawn; - this report gives consideration to the objections and submissions lodged and has conducted a mediation meeting in which the applicant and objectors have been able to attend.

(d) any decision and comments of a referral authority which it has received – Powercor is the relevant referral authority, Powercor does not object subject to conditions

(e) any significant effects which the responsible authority considers the use or development may have on the environment or which the responsible authority considers the environment may have on the use or development;- the proposal will not negatively affect the water or air quality in the immediate neighborhood. Any chemicals used to control weeds would need to be used in accordance with the label. It is not considered that environmental conditions would have a significant effect on the proposal

(f) any significant social effects and economic effects which the responsible authority considers the use or development may have – the proposal is considered to have a neutral economic effect on the neighborhood, there are a number of objectors to the proposal indicating that there may be a social effect on the community but these have not been substantiated through a social impact study.

(1B) For the purposes of subsection (1)(f), the responsible authority must (where appropriate) have regard to the number of objectors in considering whether the use or development may have a significant social effect - there were 6 objections received including one from the Watchem Development Association. A petition was received in relation to the proposal with 54 signatures with each signatory taken as an individual objection. Watchem has a population of 141 this is a significant response to a planning permit application and is an indicator that a sizable segment of the Watchem community do not feel that this is an appropriate development for this location. The objectors are concerned with the maintenance of the block in regard to keeping growth under control to minimise potential fire hazard and access to the property for fighting purposes. There is also concern about the use of chemicals to maintain the property. Visual amenity was also raised as a concern and that the proposed development is an inappropriate use of residential land with no community net benefit.

Clause 65 Decision guidelines

Clause 65.01 Approval of an application

The responsible authority must consider as appropriate:

· The matters set out in Section 60 of the Act – see above.

· The State Planning Policy Framework and the Local Planning Policy Framework,

including the Municipal Strategic Statement and local planning policies. – see previous discussion.

· The purpose of the zone, overlay or other provision.- see previous discussion.

· Any matter required to be considered in the zone, overlay or other provision.- see previous.

· The orderly planning of the area. – although there is provision in the Township Zone for flexibility of land uses, it is with the qualification that the development respects the neighbourhood character of the area and that the non-residential uses are to serve local community needs in appropriate locations.

· The effect on the amenity of the area. – the proposed development will not emit noise, artificial light, smell, fumes, smoke, dust or the like. The proposed development will not generate large volumes of traffic after construction. The proposal will have an effect on the visual amenity of the area.

· The proximity of the land to any public land – the land adjoins public roads, no other public land adjoins the land. There is VicTrack land opposite.

· Factors likely to cause or contribute to land degradation, salinity or reduce water

quality – the proposed development is not considered to contribute to land degradation or reduced water quality

· Whether the proposed development is designed to maintain or improve the

quality of stormwater within and exiting the site – the proposed development is not considered to negatively affect the quality of stormwater

· The extent and character of native vegetation and the likelihood of its

destruction – no native vegetation is present on this property

· Whether native vegetation is to be or can be protected, planted or allowed to

regenerate – no native vegetation is proposed to be established

· The degree of flood, erosion or fire hazard associated with the location of the

land and the use, development or management of the land so as to minimise any

such hazard – the proposed development is not considered to increase flood or erosion hazard. The property would be required to be maintained in fire safe condition as per the Councils fire hazard process.

Mediation Meeting for Objectors and Applicant held Watchem Town Hall 10.00am 22^nd November 2017.

18 people including the applicant attended a mediation meeting to discuss the proposal. The objectors raised concerns about:

1) Fire Risk: - fire danger, access to the property for firefighting purposes, safety for fire fighters, and maintenance of the property to be kept in a fire safe condition.

The applicant indicated that maintenance of the property would be via regular mowing and the use of chemicals to prevent weeds. Consideration would need to be given to access on site in an emergency situation given the site coverage of the built envelope.

2) Amenity:- glare, visual amenity, maintenance of old existing septic tank onsite

The application gives consideration to the orientation of the panels to reduce visual amenity impacts including glare as the panels absorb the sunlight and do not reflect it. Aged septics are an ongoing issue as considered in our Domestic Wastewater Management Plan and it is the responsibility of the landowner to ensure maintenance and prevent potential health hazards due to works disturbance.

3) Social and Economic benefit:- no direct benefit to the community

The applicant indicated that there may be some opportunities for locals to be employed in the mowing and maintenance of the property. A local business is proposed to be used for the installation of the facility.

4) External and Internal siting:- inappropriate location, which boundaries will be fenced and the height of the fencing, concerns about setting a precedent encouraging further developments of this type in Watchem and other small towns with cheap land.

The Planning scheme and decision guidelines do give significant weight to appropriate siting within the residential zones of land uses, and buildings and works. There is a small role in planning schemes to ensure consideration is given to whether a use or development may potentially alter land use patterns.

The applicant indicated that the fence could be built to a height of 1.8 metres if that would help with visual amenity. The applicant is intending to fence where there are no existing fences. The applicant believes that the feed-in infrastructure is not available for further large developments in Watchem.

5) Health Impacts: - health concerns – do inverters interfere with pace makers, questions regarding legislation that governs the safety of these types of installations.

These issues are outside the decision guidelines of the land use planning system.

The general consensus from the submitters at the meeting was that this is an inappropriate location for this development. The Applicant responded to these concerns. There was no indication that objectors would be withdrawing objections to this proposal.

Conclusion

Although there is support for the establishment and promotion of renewable energy facilities in the Buloke Planning Scheme, there is an emphasis on these types of developments being sited in appropriate locations. The Buloke Planning Scheme provides protection for the residential amenity of townships. The Municipal Strategic Statement at Townships has an objective to encourage new land use and development proposals without compromising residential amenity.

Protecting neighbourhood character and streetscape built form are important when assessing development applications. Local planning policy is contained within the planning scheme to ensure that the residential amenity of the towns is not adversely affected by non-residential uses. The purpose of the Township Zone is to provide for residential uses and discretionary uses should respect the neighbourhood character of the area and non-residential uses should serve local community needs in appropriate locations.

On balance, and taking into account the number of objections, the planning department recommends refusing the granting of the permit for the renewable energy facility at 5-7 Waddell Street Watchem.

3. Financial Implications

A notice of decision to approve or refuse a planning permit application brings the potential for an application to VCAT for a review of the decision by the objectors or the applicant. Council would be a participant in the process and may incur associated legal costs.

4. Cost Shift Considerations

There are no known cost shift considerations to Council.

5. Community Consultation

Notice of Application was undertaken in accordance with the Planning & Environment Act 1987 by placing a notice in the locally circulating newspaper (The Buloke Times) on the 17th October 2017 and by sending six letters to adjoining land owners.

Objections were received and a mediation meeting was held in the Watchem Town Hall at 10am on the 22nd November 2017.

6. Internal Consultation

Internal consultation was undertaken within the planning office.

7. Legislative / Policy Implications

The actions are in accordance with the Planning and Environment Act 1987

8. Environmental Sustainability

The application is for a solar energy facility which would reduce production of pollutants associated with other energy production systems.

9. Conflict of Interest Considerations

No officer involved in the preparation of this report has a conflict of interest.

10. Conclusion

It is recommended that the application for planning permit 722/17 for the renewable energy facility at 5-7 Waddell Street, Watchem, be refused.

Cr Milne returned to the Council Chamber at 8.00 pm.

Buloke Shire Council Ordinary Meeting Minutes Wednesday, 13 December 2017

8.2.7 Planning Permit Application 721/17 - Two lot subdivision in the Farming Zone (Rural Dwelling Excision)

Author’s Title: Planning Officer

Department: Planning and Community Support File No: LP/13/03

Attachments:

1 PPA721-17 Plan of Subdivision

2 PPA721-17 plan for endorsement

(Refer Agenda for Attachments)

Relevance to Council Plan 2017 - 2021

Strategic Objective: Responding to and enhancing our built and natural environment

Motion:

That Council grants planning permit 721/17 subject to the following conditions:

1) This permit will expire if:

a. The plan of subdivision is not completed within 2 years of the date of this permit; or

b. The registration of the subdivision is not completed within 5 years of the date of this permit.

The responsible authority may extend the time if a request is made in writing before the permit expires, or within six months afterwards.

2) The subdivision as shown on the endorsed plans must not be altered without the written consent of the responsible authority.

3) Before the plan of subdivision is certified under the Subdivision Act 1988, the owner must enter into an agreement with the responsible authority made pursuant to section 173 of the Planning and Environment Act 1987, and make application to the Registrar of Titles to have the agreement registered on the title to the land under section 181 of the Act which provides that;

- Lot 1 will not be further subdivided and the owners will not object to agricultural activities being conducted in the immediate vicinity.

- Lot 2 will not be further subdivided

The owner must pay the reasonable costs of the preparation, execution and registration of the section 173 agreement.

4) All existing and proposed easements and sites for existing and required utility services and roads must be set aside in favour of the relevant authority for which the easement or site is to be created on the plan of subdivision submitted for certification under the Subdivision Act 1988.

Moved: Cr Graeme Milne

Seconded: Cr Ellen White

Carried.

(R244/17)

1. Executive Summary

A Planning Permit Application was received by Council on the 19th September 2017 for a two lot subdivision being a small lot dwelling excision in the Farming Zone. The small lot created is larger than the maximum 2 hectares in Council policy for small lot dwelling excisions.

2. Discussion

The application is for the property at 1061 Birchip-Rainbow Road, Reedy Dam (CA 34A Parish of Ballapur). The property is located approximately 21 km west of Birchip. The property is approximately 382 hectares in total with the proposed subdivision being for two lots with the larger lot being 379.3ha in size and the smaller lot is to be 2.54ha. The smaller lot will consist of the existing dwelling, some sheds and native vegetation. The larger lot will continue to be used for dryland farming. The proposal also creates easements for water supply and the powerline.

The land is zoned Farming Zone with no planning overlays applying to the land. The purpose of the Farming Zone is:

• To implement the State Planning Policy Framework and the Local Planning Policy Framework, including the Municipal Strategic Statement and local planning policies.

• To provide for the use of land for agriculture.

• To encourage the retention of productive agricultural land.

• To ensure that non-agricultural uses, including dwellings, do not adversely affect the use of land for agriculture.

• To encourage the retention of employment and population to support rural communities.

• To encourage use and development of land based on comprehensive and sustainable land management practices and infrastructure provision.

The proposed subdivision is appropriate to the purpose of the Farming Zone. No land is being removed from agricultural production; the subdivision will not adversely affect the use of land as the subdivision encompasses native vegetation around the dwelling creating a buffer, and encourages the retention of population in rural communities.

The land use patterns of large viable allotments for broad acre cropping will be maintained.

Clause 22.02 – Rural Land and Sustainable Agriculture contains policy on Small Lot Excisions in the Farming Zone.

The lot created is larger than 2 hectares that is Council policy; the lot is 2.54 hectares to include the dwelling, shed and the native vegetation buffer. The dwelling is in a habitable condition. The dwelling does not have the potential to restrict agricultural production on adjacent land. The buffer provides protection for the dwelling from any adverse effects of farming operations.

The dwelling will have its own access point and water supply. All effluent and runoff is contained within the proposed excised lot. Access to the lot containing the dwelling will be unchanged; from the sealed Birchip-Rainbow Road.

No native vegetation is proposed to be removed.

The subdivision will not affect the current use of the land and will not introduce any new uses that will affect the viability of nearby and adjoining agricultural enterprises.

Fire hazard will be unchanged as no new uses are being introduced.

The proposed subdivision will not lead to a concentration of lots altering the use and character of the area.

The amenity of the area will not be affected as no new land uses are being proposed.

No objections were received in regard to the proposed subdivision.

It is recommended that a planning permit be granted for the proposed subdivision subject to the proposed conditions.

3. Financial Implications

There are no known financial implications to Council.

4. Cost Shift Considerations

There are no known cost shift considerations to Council.

5. Community Consultation

Notice of Application was undertaken in accordance with the Planning and Environment Act 1987 by placing a notice in the locally circulating newspaper (Buloke Times) on the 3rd October 2017 and by sending a letter to the adjoining land owner.

No objections were received in regard to the application.

6. Internal Consultation

Internal consultation was undertaken within the planning office.

7. Legislative / Policy Implications

The actions are in accordance with the Planning and Environment Act 1987.

8. Environmental Sustainability

There are no known environmental sustainability considerations.

9. Conflict of Interest Considerations

No officer involved in the preparation of this report has a conflict of interest.

10. Conclusion

It is recommended that a planning permit be issued for the proposed two lot subdivision (rural dwelling excision) subject to conditions.

Buloke Shire Council Ordinary Meeting Minutes Wednesday, 13 December 2017

8.2.9 Community Grants and Sponsorship

Author’s Title: Community Development Officer

Department: Planning and Community Support File No: GS/09/42

Attachments:

Nil

Relevance to Council Plan 2017 - 2021

Strategic Objective: Build a healthy and active community

Cr Pollard declared an indirect Conflict of Interest in Item 8.2.9 on the basis of being a Director of the Rex Theatre, a recipient of a fund allocation.

Cr Stewart declared an indirect Conflict of Interest in Item 8.2.9 on the basis of being a Director of the Rex Theatre, a recipient of a fund allocation.

Crs Pollard and Stewart left the Council Chamber at 8.07pm.

Motion:

That Council allocates:

1. $500 to the Tchum lake Aquatic Club as a Community Sponsorship;

2. $1,184 to the Donald Memorial Park Committee as a Project Support Grant;

3. $1,000 to the Charlton Lions Club as a Small Equipment Grant;

4. $825 to the Donald Men’s Shed as a Project Support Grant;

5. $5,000 to the Charlton Golf Club for solar instillation from the Sustainability Fund;

6. $4,000 to the Charlton Club for solar installation from the Sustainability Fund; and

7. $10,000 to the Rex Theatre for solar installation from the Sustainability Fund.

Moved: Cr David Vis

Seconded: Cr John Shaw

Carried.

(R246/17)

1. Executive Summary

The purpose of this report is to recommend that Council approves the allocation of funds

from the Community Grants and Sponsorship Program to the projects listed above.

2. Discussion

The Birchip New Year’s Eve party held on the Tchum Lake foreshore is an important annual event that brings the community together and effectively promotes Tchum Lake and Birchip as tourist destinations.

The Donald Memorial Park committee aim to enhance the already popular rotunda in the park. This facility has been supported over time by the Helen Macpherson Smith Trust and RDV and has contributed to the value of Memorial park as an important community venue and tourist rest stop.

Charlton Lions provide free firewood to older residents in Charlton Project promoted by word of mouth, this grant will allow the purchase of a wood cutter. This is a service to meet identified need. Churches often refer people to Lions. Currently any equipment is borrowed from current members. The machine will not be hired out.

The three Charlton solar projects demonstrate the proactive and positive response to the Sustainability Fund on the part of the Charlton community. Two applicants propose to install 5KW 3 phase systems with Suntellite solar panels 18 x 275 watt. The Rex plans to install 15KW PV with TL 15000 17 KW 3 phase invertor, solar panels, 260w x 60 (15.6 KW). While not currently quantified, applicants note expected reductions in power costs, which will impact favourably on some 7,300 local and regional patrons of these facilities.

Following recent promotion of the fund, other Buloke communities are in discussion with Council officers, however the effort of Charlton organisations in responding with applications to the fund and negotiation with suppliers to ensure responsible use of available funds is notable. The relationship developed with the supplier has also resulted in favourable pricing for private community residents, adding to the impact on fund objectives.

3. Financial Implications

This allocation of $3,509 takes the amount of community grants and sponsorships to $14,304 for the 2017 - 18 budget year. The total budget for this program is $20,000

This allocation of $19,000 takes the amount of Sustainability Fund grants to $34,986 for the 2017 - 18 budget year. The total budget for this program is $50,000.

4. Cost Shift Considerations

Nil

5. Community Consultation

Nil

6. Internal Consultation

Council officers have consulted with the applicants and reviewed all documentation associated with the sponsorship applications

7. Legislative / Policy Implications

The community grants and sponsorship program has been developed in response to the Local Government Investigations and Compliance Inspectorate guidelines

8. Environmental Sustainability

3 projects contribute positively to local environmental sustainability

9. Conflict of Interest Considerations

No officer involved in the preparation of this report had a conflict of interest

10. Conclusion

It is recommended that Council notes and approves the allocation of funds to the applicants

Crs Pollard and Stewart returned to the Council Chamber at 8.10pm.

Buloke Shire Council Ordinary Meeting Minutes Wednesday, 13 December 2017

8.3 Financial Reports

8.3.1 Financial Performance as at 31 October 2017

Author’s Title: Acting Manager Finance

Department: Corporate Services File No: FM/19/03

Attachments:

1 Income Statement October 2017

2 Balance Sheet October 2017

3 Cash Flow October 2017

4 Cash Flow Chart October 2017

5 Capital Work Program October 2017

6 Capital Works Chart 2017

(Refer Agenda for Attachments)

Relevance to Council Plan 2017 - 2021

Strategic Objective: Deliver our service in a financially viable way

Motion:

That Council receives and notes the Financial Performance Report for the month ending 31October 2017.

Moved: Cr Carolyn Stewart

Seconded: Cr David Vis

Carried.

(R247/17)

1. Executive Summary

The Income Statement provides a summary of the total income and total expenditure relating to the Council’s annual recurrent operations. It also specifically includes capital income but does not include capital works expenditure.

For the first four months of the financial year ending 31 October 2017, the surplus is $11.362M. Total income excluding capital grants is a surplus of $11.159M.

The Balance Sheet effectively shows a summary of the value of Assets (what we own) and our Liabilities (what we owe), both of which balance off against each other to show Equity (our net worth).

At the 31 October 2017, the Balance Sheet shows Council’s bank balance at $15.671M.

The Cash Flow Statement is formatted to compare Council’s 2017/2018 cash flow actual month results with the annual cash flow budget. At 31 October 2017, the Cash Flow Statement shows Council with a bank balance of $15.671M.

The Capital Works Program report reflects $925,000 of capital works has been expended as at the 31 October 2017 (The Current Budget forecast capital works for 17/18 year is $10.8m, this includes $1.5M of works carried over from last financial year).

Flood Restoration Works

The September 2016 flood event has been approved for funding under the Natural Disaster Financial Assistance Program. The current cost estimate for these restoration works is $10.2M which will be fully funded under the assistance program. The cost of these works was not allowed for in the 2017/18 Budget because the scope of the works was unknown at that time. The income and expenditure associated with the flood event will be incorporated into Council’s 2017/18 forecast figures, commencing from the 31 December 2017 Finance Report onwards.

2. Financial Implications

The table below provides an overview of Council’s financial position at 31 October 2017, or the financial year ending on that date.

Description	YTD Budget October 2017	Actuals at 31st October 2017	Variance YTD Budget Oct Vs October Actuals
	$'000	$'000	$'000

Total income excluding capital grants	15,452	18,785	3,333


Total expenses	7,784	7,626	158

Total capital grants income	765	203	(562)

Total capital expenditure	1,227	925	302

The October financial summary table above reflects the following –

a. Total income excluding capital government grants

The variance in this area is made up of two components.

i. A negative variance occurs as a result of the part prepayment of Council’s 2017-18 Victorian Grants Commission payment. These funds were received in late June 2017. The YTD budget assumed these funds were all being received during the 2017/18 financial year.

ii. A positive variance of $4.0M as a result of the receipt of flood restoration funds. These fund were not included in the original budget as the quantity of works was unknown at budget time.

b. Total expenses

Positive variance occurs largely as a result of timing delays.

c. Capital Grant Income

The actual result for capital grant income to the end of October is $203,000. The significant variance in this area, (below budget by $562K to the end of September) has been caused by delays in the grant receipts on the Roads to Recovery and the Lake Tyrrell projects. It is often difficult to predict the timing of capital grant receipts when formulating the budget due the uncertainty associated with the timing of grant approvals.

d. Capital Expenditure

Council has expended $925,000 on capital works during the first four months of the financial year.

3. Community Consultation

No consultation with the community was required for the production of this report.

4. Internal Consultation

The reports have been prepared in consultation with the budget managers directly responsible for Council budgets.

5. Legislative / Policy Implications

The report is consistent with the requirements of the Local Government Act 1989.

6. Environmental Sustainability

This report has no direct impact on environmental sustainability.

7. Conflict of Interest Considerations

No officer involved in the preparation of this report had a conflict of interest.

8. Conclusion

With four months of the financial year complete there are two material budget variances, the previously reported timing changes to the receipt of Victorian Grants Commission funds and the fully funded flood restoration works. Neither of these variances will impact Council’s overall financial position. The first is a timing change and the second is expenditure fully funded by a government grant. In summary, after allowing for these two variances the overall forecast operating result position is in line with the original budget.

Council held cash and investment assets at the 31 October 2017 of $15.671M. This continues to reflect Council’s strong cash position.

Buloke Shire Council Ordinary Meeting Minutes Wednesday, 13 December 2017

8.5 Reports from Councillors

Cr Warren

10 November Ministers J Pulford Funding Announcement Donald re: Community Precinct

15 November Council Briefing

17 November Study Tour of Volcanoes in Bali

1 December Evacuated from Bali

5 December Watchem Morning Tea Family Violence

6 December Council Briefing Wycheproof

7 December Rex Theatre meeting

8 December Loddon Mallee WRRG Board Meeting Bendigo

12 December Buloke Shire Audit Committee Meeting Charlton

12 December Birchip Cares Afternoon Tea

13 December Council Meeting Wycheproof

Cr Milne

Nil report.

Cr Vis

8 December Sea Lake Christmas Party

Green Lake Restoration Project Steering Committee

Cr Shaw

Opening of new courts at Wycheproof Tennis Club

RSL Charlton Smoke night

16 November – Central Victorian Greenhouse Alliance AGM and Board Meeting – guest speakers spoke about villages in Europe with population less than 10000 with 100% renewables, and solar savers program.

Cr Stewart

Charlton Park Meeting – discussed Rodeo next August. Great opportunity for local community/business to provide food and market stalls. Good economically for whole of Shire.

Loddon Mallee Community Leadership Graduation – 2 participants graduated from Buloke Shire. Sarah O’Brien of Donald and Matthew Bennett of Charlton. Sarah gave the “Welcome to the Country” which reflected the impact of the indigenous experiences she encountered during her journey through the program in a very moving and well-spoken speech. Matt expressed his appreciation of the Buloke Shire scholarship provided to have the opportunity to do this program.

Cr White

Delegate Meetings:

1. Central Murray Regional Transport Forum

No meeting held this month

2. Buloke and Northern Grampians Landcare Network

No meeting held this month

3. Mallee Local Transport Forum

a. Flexiride Presentation

i. Flexiride is a demand responsive urban town service for communities in which public transport town bus service is not viable due to low bus patronage numbers. This service is presently available in Yarrawonga and Woodend. The service currently operates in towns with around 7000 population. State government assesses and funds Flexiride. The forum discussed the application of Flexiride in the Mallee and determined that it would be unlikely to work in the Mallee region given smaller population sizes in rural towns and limited demand for an urban bus route in very small towns.

b. Tweaking existing public transport services & changing bus timetables

i. The priority for VLine coaches is timetabling to meet VLine trains going from Melbourne or Adelaide. Therefore there is limited opportunity to change VLine bus timetables without also changing train timetables to State capital cities.

ii. The Baseline Report Issues and opportunities study identified that communities in the Mallee would like changes to PTV timetables to enable transport into nearby towns for day trips, shopping, commuting, health, education and employment. Further work is needed to determine numbers of people, time of day and destinations to see if changes to the PTV network are viable or if some other combination of public and community transport could be developed to improve transport choices for rural communities and smaller patronage numbers.

c. Mallee Local Transport Projects

i. The Forum agreed to pursue a project in the Flexible Local Transport Program before the end of the year, “Promoting public and community transport in Mallee Region”. The project will focus on promoting existing transport services in the Mallee. Transport services will include; public transport, community transport and accessible transport. Buloke has agreed to be the project lead.

d. Rural Access Funding

i. Swan Hill Rural Shire has funding available to improve access for people living with a disability in the Mallee. The baseline report did not map disability adequately. Worthwhile to map this in preparation for the NDIS. The Forum resolved to pursue this project separately from the “Promoting public and community transport” project.

4. Lake Tyrrell Project Control Group

i. The PCG met recently to discuss the proposed infrastructure from the architects. Community consultation took place at the Sea Lake Christmas Party on Friday night. Most people were very pleased with the outcome, with a few suggestions being made.

Cr White cont.

Highlights of the Month

1. Sea Lake Christmas Party on 8^th December was well attended, and provided an opportunity for locals to view the plans for the Lake Tyrrell project.

2. Nullawil Progress Meeting discussed the need to have a community meeting regarding the lack of a shop in town. The Netball club has been providing lunches and dinner to the harvest workers and truck drivers to the 2 grain receival agents in town, but this is only a short term response

Mayor Cr Pollard

1 November 2017

· Murray Basin Rail Project and pedestrian crossing update, Wycheproof

· Economic Development Workshop, Donald

· Councillor Briefing, Donald

8 November

· Statutory Meeting, Wycheproof

· Ordinary Meeting of Council, Wycheproof

10 November

· Donald Community Precinct funding announcement

11 November

· Nullawil Historical Society Soldier Memorial Statue unveiling

13 November

· Coonooer Bridge Hall Committee

15 November

· Councillor Briefing, Wycheproof

17 November

· VCPA Annual Conference, Melbourne

27 November

· Oswald Sanderson Funeral, St Arnaud

4 December

· Don McNaughton Funeral, Wycheproof

6 December

· Councillor Briefing, Wycheproof

8 December

· Buloke All Staff Christmas party, Wycheproof

Application No	Applicant	Address	Date Rec	Summary of Proposal	Status
PPA729/17	Wycheproof Men’s Shed	271 Broadway, Wycheproof	28/11/17	An extension of the existing building	New
PPA728/17	Kate McWhinney (Mallee CMA)	Church St., Culgoa (CA 14 Section A Parish Kaniera)	21/11/17	Upgrade existing walking trail and installation of signage and directional bollards	Further information requested
PPA727/17	Kevin Willey (Charlton Angling Club)	Mildura Way, Charlton	06/11/17	Construction of a boat ramp	Referral
PPA722/17	A & G Chadha	5-7 Waddell St., Watchem	09/10/17	Use and development of land for a 80kw ground mounted solar PV system	Report to council

Application No	Applicant	Address	Date Rec	Summary of Proposal	Status
PPA721/17	Price Merrett Consulting	1061 Birchip-Rainbow rd., Reedy Dam	19/09/17	Two lot sub division of land (rural dwelling excision )	Report to council
PPA716/17	Tyson Fehring (Graincorp)	3622 Sunraysia Highway, Donald	11/09/17	Building and works for the construction of grain bunkers and earthworks for stormwater management (reduced scope of works for this season )	Applicant request for staged permit

Motion: That Council closes the meeting at 8.47pm to the public pursuant to Section 89(2) of the Local Government Act 1989 to consider the following items, which are confidential for the reasons indicated:
9.5.1 C45 2017/18 Local Roads Rehabilitation Program 2017/18 (Yeungroon Road)	(d) contractual matters

Moved: Cr John Shaw Seconded: Cr Carolyn Stewart Carried. (R249/17)