Ordinary Council Meeting
Minutes
Wednesday 13 September 2017
Commencing at 7:00pm
Wycheproof Supper Room
367 Broadway, Wycheproof
Lucy Roffey
Chief Executive Officer
Buloke Shire Council
Ordinary Council Meeting
Minutes
Wednesday 13 September 2017
Commencing at 7:00pm
Wycheproof Supper Room
367 Broadway, Wycheproof
Lucy Roffey
Chief Executive Officer
Buloke Shire Council
Buloke Shire Council Ordinary Meeting Minutes Wednesday, 13 September 2017
Minutes of the Ordinary Meeting held on Wednesday, 13 September 2017 commencing at 7:00pm in the Wycheproof Supper Room, 367 Broadway, Wycheproof
PRESENT
CHAIRPERSON:
Cr David Pollard Lower Avoca Ward
COUNCILLORS:
Cr Ellen White Mallee Ward
Cr David Vis Mallee Ward
Cr John Shaw Lower Avoca Ward
Cr Graeme Milne Mount Jeffcott Ward
Cr Caroline Stewart Mount Jeffcott Ward
Cr Daryl Warren Mount Jeffcott Ward
OFFICERS:
Lucy Roffey Chief Executive Officer
Anthony Judd Director Works and Technical Services
Jessie Holmes Director Planning and Community Support
Hannah Yu Director Corporate Systems
Terry Mathews Acting Manager Finance
Travis Fitzgibbon Media and Communications Officer
AGENDA
1. COUNCIL WELCOME
WELCOME
The Mayor Cr David Pollard welcomed all in attendance.
STATEMENT OF ACKNOWLEDGEMENT
We acknowledge the traditional owners of the land on which we are meeting. We pay our respects to their Elders and to the Elders from other communities who maybe here today.
2. RECEIPT OF APOLOGIES
3. CONFIRMATION OF MINUTES OF PREVIOUS MEETING
|
That Council adopt the Minutes of the Ordinary Meeting held on Wednesday, 9 August 2017. Seconded: Cr John Shaw Carried. (R152/17) |
4. REQUESTS
FOR LEAVE OF ABSENCE
|
That Council approve Cr David Vis’s request for leave of absence from the 11 October 2017 Ordinary Meeting.
Seconded: Cr Daryl Warren Carried. (R153/17) |
5. DECLARATION of PECUNIARY AND conflictS of interest
Cr David Pollard Lower Avoca Ward declared a direct Conflict of Interest in Item 7.2 Letters of Congratulations and Recognition of Achievement/Awards, due to being one of the members of the Teddywaddy Rural Country Fire Authority who were being recognised for receiving a National Medal.
Cr Carolyn Stewart Mount Jeffcott Ward declared a direct Conflict of Interest in Item 7.4 (Planning Applications Received) and Item 8.2.1 (Planning Permit Application 707/17) being the applicant of the Planning Permit 707/17 documented in both items.
6....... Questions from the Public
7.1 Report of Assembly of Councillors Meetings
7.2 Letters of Congratulations and Recognition of Achievement/Awards
7.3 Building Permits - Monthly Update
7.4 Planning Applications Received - Monthly Update
7.5 Correspondence Initiated by Council
7.6 Appointment of a Delegate to Rural Councils Victoria
8.2.2 Community Grants and Sponsorship
8.2.3 Major Projects Pipeline 2017/18
8.2.4 Submission to the Select Committee on Regional Development and Decentralisation.
8.2.5 Audit Committee - Reappointment of Independent Member
8.2.6 Library Advisory Committee
8.3.1 Financial Performance as at 30 June 2017
8.3.2 Financial Statements and Performance Statement for the 2016/17 Financial Year
8.4.1 Acting Chief Executive Officer
9.2 Questions from Councillors
9.5 Matters Which May Exclude The Public
The Meeting may be closed to members of the public to consider confidential matters.
9.5.1 Contract C40 2016/17 Construction of Berriwillock Synthetic Lawn Bowling Green
9.5.2 Chief Executive Officer Key Performance Indicators
If the meeting has been closed it will be brought back into open session by resolution
9.5.1 Contract C40 2016/17 Construction of Berriwillock Synthetic Lawn Bowling Green
NEXT MEETING
The next Ordinary Meeting of Council will be held in Wycheproof Supper Room, 367 Broadway, Wycheproof on Wednesday, 11 October 2017 at 7:00pm.
LUCY ROFFEY
CHIEF EXECUTIVE OFFICER
6. Questions from the Public
7. Procedural Items
7.1 Report of Assembly of Councillors Meetings
Author’s Title: Administrative Support Officer - Executive Office
Department: Office of the CEO File No: GO/05/04
|
That Council adopts the record of Councillor Briefings held on 2 August and 16 August 2017.
Seconded: Cr Graeme Milne Carried. (R154/17) |
Key Points/Issues
The Local Government Act 1989 (the Act) provides that a record must be kept of any Meeting of Councillors and Staff deemed to be an Assembly of Councillors Meeting as defined in the Act.
An Assembly of Councillors Meeting is defined in the Act as a meeting of Councillors if the meeting considers matters that are likely to be the subject of a Council decision or the exercise of delegation and the meeting is:
· A planned or scheduled meeting that includes at least half of the Councillors and a member of Council Staff; or
· An Advisory Committee of the Council where one or more Councillors are present.
The Act also provides that the record of any Assembly of Councillors is to be reported to the next practicable Council Meeting and recorded in the Minutes.
A record of the Councillor Briefings held on 2 August and 16 August 2017 are attached.
7.2 Letters of Congratulations and Recognition of Achievement/Awards
Author’s Title: Governance Officer
Department: Corporate Services File No: CR/13/01
|
Nil |
Cr David Pollard declared a direct Conflict of Interest in Item 7.2 due to being one of the members of the Teddywaddy Rural Country Fire Authority noted as a recipient of a Letter of Congratulations.
Cr Pollard left the Council Chamber at 7.06pm.
Deputy Mayor Cr Milne assumed the role of Chair.
|
That the Council acknowledge and congratulate the persons and/or groups mentioned in the report for their achievements.
Seconded: Cr Daryl Warren Carried. (R155/17) |
Cr Pollard returned to the Council Chamber at 7.10pm.
Mayor Cr Pollard resumed the role of Chair.
1. Executive Summary
This report acknowledges and congratulates community persons and/or groups for their success in being recognised for a significant achievement or for being a recipient of an honourable award.
The report also informs Council of any letters of congratulations or any particular recognition of achievement that Council has received or been awarded in the past month.
2. Recognition of Achievement Items
|
Provider |
Recipient |
Date |
Purpose for Recognition |
|
Australian Honours |
Mr. Andrew Peverill, Mr. Lindsay Hobbs Mr. Stuart Giles, Mr. David Pollard, Members of the Teddywaddy Rural Country Fire Authority
Mr. Kim Renney, member of the Berriwillock Rural Country Fire Authority |
3 Apr 17 |
Congratulate the recipients upon receiving the National Medal, recognising diligent long service of 15 years, with an organisation (CFA) which fulfils the primary function of protecting life and property at some risk to their members. |
7.3 Building Permits - Monthly Update
Author’s Title: Compliance Administration Officer
Department: Planning and Community Support File No: DB/14/02
|
Nil |
|
That Council notes the information contained in the report on Building Permits approved by staff from 1 August 2017 to 31 August 2017.
Seconded: Cr Carolyn Stewart Carried. (R156/17) |
1. Executive Summary
This report provides information on the Building Permits approved by staff from 1 August 2017 to 31 August 2017.
List of Building Permits Approved by Council Surveyor
|
Permit No. |
Address |
Project Description |
Date Approved |
|
20170046 |
1873 Seven Mile Road, CHARLTON |
New Building: Hay Shed |
02/08/2017 |
|
20170047 |
104 Hannon Street, SEA LAKE |
New Building: Shed |
03/08/2017 |
|
20170049 |
Corack Road, DONALD |
Alteration : Fire Services Caravan Park |
17/08/2017 |
|
20170050 |
1128 Yeungroon-Coonooer Road, YEUNGROON |
New Building: Warehouse |
24/08/2017 |
|
20170051 |
Calder Highway, GLENLOTH |
New Building: Machinery Shed |
24/08/2017 |
2. List of Building Permits Approved by Private Surveyors
|
Permit No. |
Address |
Project Description |
Date Approved |
|
20170048 |
15 Charles Street, WYCHEPROOF |
Other: Sports Club |
28/07/2017 |
7.4 Planning Applications Received - Monthly Update
Author’s Title: Planning Officer
Department: Planning and Community Support File No: LP/09/01
|
Nil |
Cr Carolyn Stewart declared a direct Conflict of Interest in Item 7.4 due to being the applicant for Planning Permit 707/17 documented in the report.
Cr Stewart left the Council Chamber at 7.10pm.
|
That the Council note information contained in the report on planning applications under consideration by staff and the status of each of these applications.
Seconded: Cr Graeme Milne Carried. (R157/17) |
Cr Stewart returned to the Council Chamber at 7.11pm.
1. Executive Summary
This report advises provides information on planning applications under consideration by staff and the status of each of these applications.
2. List of Planning Applications
|
Application No |
Applicant |
Address |
Date Rec |
Summary of Proposal |
Status |
|
PPA707/17 |
C.L. Stewart |
CA 112A Parish Buckrabanyule (Wilsons Road, Buckrabanyule) |
19/06/17 |
Use and dev. of land for a dwelling in FZ |
Objections |
|
PPA708/17 |
Rian Caccianiga – Mallee CMA |
Birchip-Wycheproof Road, Narraport (Lake Tchum) |
19/07/17 |
Construction of a gravel walking path, installation of four cultural signs and revegetation |
Awaiting report |
|
Application No |
Applicant |
Address |
Date Rec |
Summary of Proposal |
Status |
|
PPA711/17 |
Owen Reid |
557 McLoughlans Road, Ballapur |
28/07/17 |
Construction of a new shed, increasing number of birds (ducks) to 150,000 and associated works |
Awaiting report |
|
PPA712/17 |
Harbergers Farm Supplies (Trading) Pty Ltd |
Lot 10 Plan 213834 Parish Banyenong (14 Racecourse Rd., Donald) |
28/07/17 |
Relocation of two office buildings |
Awaiting report |
|
PPA713/17 |
Lucas Mathieson |
CA 2 Section 5 Parish Banyenong (Borung Hwy., Gil Gil) |
02/08/17 |
Place of assembly – Music, Arts and Camping festival (Esoteric) |
Referral |
|
PPA714/17 |
David Manifold |
Lot 2 TP829734 (343 Gil Gil Rd., Gil Gil) |
08/08/17 |
Use and dev. of land for a dwelling in FZ |
Referral |
|
PPA715/17 |
M.H. Janssen |
12 Clifton Street, Charlton |
21/08/17 |
Construction of a garage and covered walkway in HO (Heritage Overlay) |
New |
7.5 Correspondence Initiated by Council
Author’s Title: Administrative Support Officer - Executive Office
Department: Office of the CEO File No: GO/06/09
|
Nil |
|
That Council notes the record of correspondence sent and responses received.
Seconded: Cr John Shaw Carried. (R158/17) |
Table of correspondence
|
Council Initiative |
Correspondence sent to |
Date sent |
Date of response |
Summary of response |
|
To write to local members inviting them to meet with Council. |
Luke O’Sullivan Member for Northern Victoria |
20.03.2017
|
July 2017 |
Advised attending 4 October Councillor Briefing |
|
State Taxation Acts Amendment Bill |
Leader of Opposition, Hon Matthew Guy, Shadow Minister for Local Government, Hon David Davis, Victorian upper house MPs |
May 2017 |
|
|
|
Rural Living Campaign Committee- Progress the establishment of the Intergovernmental Working Group |
Cr Rob Gersch, Chair Rural Councils Victoria |
12 .07.2017 |
21 August 2017 |
RCV have resolved to establish a sub-committee to oversee the Rural Living Campaign and allocated $100,000 to support the campaign. |
|
Support for Childcare changes |
Louise Staley MP, Member for Ripon |
12.07.2017 |
|
|
7.6 Appointment of a Delegate to Rural Councils Victoria
Author’s Title: Governance Officer
Department: Corporate Services File No: GO/06/06
|
Nil |
Relevance to Council Plan 2017 - 2021
Strategic Objective: Diversify and enhance our local economy.
|
That Council nominates Cr David Pollard as Council’s delegate to represent Council at Rural Councils Victoria General Meetings.
Seconded: Cr Daryl Warren Carried. (R159/17) |
1. Executive Summary
Rural Councils Victoria (RCV) Incorporated is an alliance which represents the interests of rural councils within Victoria. Currently there are 38 members, of which Council is one. RCV operates under the direction of a committee comprised of two elected members from each of the six Municipal Association of Victoria rural regions.
2. Discussion
Rural Councils Victoria aims to:
1. Provide opportunities for networking and professional development
2. Pursue activities directed at ensuring the sustainability of rural councils; and
3. Pursue activities to support sustainability of rural communities.
These objectives are supported through RCV member forums facilitating discussion on policy, topical issues, grant opportunities, sector innovations, and setting the strategic direction of RCV.
The RCV rules provide that each member Council must appoint a Councillor or Officer of Council as a delegate to vote and speak on Council’s behalf at a general meeting.
The RCV delegate, once appointed, will remain as the delegate until a member appoints a new delegate and notifies the RCV Committee of that appointment.
The inaugural Annual General Meeting of Rural Councils Victoria incorporated is scheduled for Wednesday 18 October 2017 at 11.30am. Council is required to nominate a delegate as Council’s representative to the RCV prior to this meeting.
3. Financial Implications
The annual subscription for RCV membership is included as part of the 2017/18 budget.
4. Cost Shift Considerations
There are no cost shift considerations in this report.
5. Community Consultation
Community consultation is not required for this report.
6. Internal Consultation
Discussions have been held with Councillors regarding the requirement for a nominated delegate.
7. Legislative / Policy Implications
RCV takes a leading advocacy role for its 38 rural members, lobbying government to deliver outcomes for rural communities.
8. Environmental Sustainability
There are no environmental sustainability considerations associated with this report.
9. Conflict of Interest Considerations
No Officers involved in the preparation of this report have a conflict of interest.
10. Conclusion
It is recommended that Council nominate a Councillor or Officer to represent its interests at Rural Councils Victoria general meetings.
Buloke Shire Council Ordinary Meeting Minutes Wednesday, 13 September 2017
8.2 Management Reports
8.2.1 Planning Permit Application 707/17 - use and development of land for a dwelling in the Farming Zone
Author’s Title: Planning Officer
Department: Planning and Community Support File No: LP/09/01
|
Nil |
Relevance to Council Plan 2017 - 2021
Strategic Objective: Responding to and enhancing our built and natural environment
Cr Carolyn Stewart declared a direct Conflict of Interest in Item 8.2.1 due to being the applicant for Planning Permit 707/17 referred to in the report.
Cr Stewart left the Council Chamber at 7.23pm.
|
That Council: grants planning permit 707/17 subject to the following conditions: 1. This permit will expire if one of the following circumstances applies: · the use and development is not started within two years of the date of this permit · the development is not completed within four years of the date of this permit. The responsible authority may extend the periods referred to if a request is made in writing before the permit expires, or within six months afterwards. 2. The use and development as shown on the endorsed plans must not be altered without the written consent of the responsible authority. 3. The use and development must be managed so that the amenity of the area is not detrimentally affected, through the: a. Transport of materials, goods or commodities to or from the land b. Appearance of any building, works or materials c. Emission of noise, artificial light, vibration, smell, fumes, smoke, vapour, steam, soot, ash, dust, waste water, waste products, grit or oil d. Presence of vermin 4. External lighting must be designed, baffled and located so as to prevent any adverse effect on adjoining land to the satisfaction of the local authority 5. The use and development of the land must not interfere with the surrounding existing uses, including agriculture. 6. The dwelling must be accessed by a vehicular crossing from Wilson’s Road. The crossover is to be constructed to the satisfaction of the Responsible Authority. 7. Access to the dwelling must be provided via an all-weather road with dimensions adequate to accommodate emergency vehicles 8. The dwelling must be connected to a reticulated electricity supply or have an alternative energy source to the satisfaction of the Responsible Authority. 9. The dwelling must be connected to a reticulated potable water supply or have an alternative potable water supply with adequate storage for domestic use as well as for firefighting purposes to the satisfaction of the Responsible Authority 10. The septic system must be approved by the Responsible Authority prior to occupation of the dwelling. 11. If this planning permit is granted, this planning permit will replace planning permit 642/15, and planning permit 642/15 will become superseded Referral Authority Conditions: Powercor Australia Ltd 12. The applicant shall:- a) Any buildings must comply with the clearances required by the Electricity Safety (Installations) Regulations b) Any construction work must comply with Energy Safe Victoria’s “No Go Zone” rules
Seconded: Cr Graeme Milne Carried. (R160/17) |
Cr Stewart returned to the Council Chamber at 7.26pm.
1. Executive Summary
An application was received by Council on the 19 June 2017 for the use and development of land for a dwelling in Farming Zone on an allotment under the scheduled size of forty hectares.
2. Discussion
The application is for the property at Wilson’s Road, Buckrabanyule (C.A. 112A Parish of Buckrabanyule). The dwelling is a relocatable dwelling of four bedrooms and having dimensions of 23.3m x 8.8m.
The land is zoned Farming with no applicable overlays and is 10.25 hectares in size.
The site is surrounded by agricultural land and is approximately three kilometres from the township of Buckrabanyule which has several houses. There are also several farm houses within proximity to the proposed site.
The site is an odd shaped, fenced, parcel that has the Charlton-Boort Road as its southern boundary and Wilsons Road as its western boundary. It contains scattered vegetation, a creek line and rocky outcrop sections.
A Planning Permit has been previously issued for the property (May 2016) but a number of circumstances have changed regarding the previous permit. A planning permit application for the use and development of land for intensive animal industry on a nearby location has been withdrawn making the permit condition to site the dwelling on the eastern half of the property redundant. The proposed dwelling is substantially different from the dwelling in the previous application. The permit condition to access the property from Charlton-Boort Road is also not applicable.
The purpose of the Farming Zone is:
· To implement the State Planning Policy Framework and the Local Planning Policy
Framework, including the Municipal Strategic Statement and local planning policies.
· To provide for the use of land for agriculture.
· To encourage the retention of productive agricultural land.
· To ensure that non-agricultural uses, including dwellings, do not adversely affect the use of land for agriculture.
· To encourage the retention of employment and population to support rural communities.
· To encourage use and development of land based on comprehensive and sustainable land management practices and infrastructure provision.
In assessing the location, size and natural physical features of the site it is difficult to conclude that any substantial or sustainable agricultural use could be undertaken upon the land. The site is well vegetated and could provide a suitable location for a dwelling within the Farming zone subject to conditions that it must not interfere with surrounding agricultural activities and that the current vegetation on site be enhanced.. The siting of the proposed dwelling would allow the possible use of the land for small scale grazing purposes and/or other small scale agricultural pursuits.
The proposed dwelling will not adversely affect the operation or expansion of nearby agricultural uses. The roads on two boundaries of the property provide buffers to existing agricultural uses, and the proposed dwelling is to be located approx. 400m from the adjoining property to the North East.
No native vegetation is proposed to be removed.
The proposed dwelling site has close proximity to a public road and access can be provided to the building for emergency services vehicles.
The amenity of the area will not be significantly negatively affected. A single dwelling will not generate increased numbers of traffic movement to affect local amenity. Access to the dwelling will be from Wilson’s Road. Wilson’s Road is an existing all-weather road.
Two objections were received to the application. Issues raised in the objections can be summarised and responded to as follows;
1. That the proposal is not ‘in keeping with the planning scheme’ – the Buloke Planning scheme has provision for a dwelling on a lot less than 40 ha in Section 2 of Clause 35.07-1. Policy in the Buloke Planning Scheme is to ensure dwellings do not adversely affect the use of land for agriculture. It is believed that conditions applied to this planning permit will mitigate those impacts as well as encouraging retention of population to support rural communities
2. If the application was approved it would impact the ability to farm the objectors properties to the fullest potential – the siting of the dwelling is approx. 420 metres from the property boundary to the North East, approx. 95 metres to farming land to the south and more than 50 metres to the faming land to the west. These distances provide a buffer such that the dwelling will not affect the neighbouring properties ability to conduct farming operations
3. That an approved application would affect land values –this is not a land use planning consideration
4. That an approved application would affect the financial and economic viability of the objector’s land and any future agricultural pursuits the objectors may wish to pursue – as noted in point 2. the proposed dwelling will not affect the ability to farm the neighbouring properties. No proposals for development for the neighbouring properties are with council or were described by the objectors.
5. That the property is not suited for residential development with the possibility of water and sewage runoff – The property is of a size that it is considered to have the capacity to contain storm water on the property. The stormwater system will be in accordance with the relevant building codes. The septic system will need to be approved by Council’s Environmental Health Officer.
It is recommended that Council approve the planning permit application for the dwelling subject to the proposed conditions.
3. Financial Implications
There are no known financial implications to Council.
4. Cost Shift Considerations
There are no known cost shift considerations to Council.
5. Community Consultation
Notice of Application was undertaken in accordance with the Planning and Environment Act 1987 by placing an advertisement in the locally circulating newspaper (North Central News) on the 28th June 2017 and by sending letters to adjoining owners (three).
Two letters of objection were received in relation to the application. A comprehensive response to the objections was lodged by the applicant and forwarded to the objectors. After considering the available information it was decided mediation would not be conducted.
6. Internal Consultation
Internal consultation was undertaken within the Planning Office.
7. Legislative / Policy Implications
8. The actions are in accordance with the Planning and Environment Act 1987.
9. Environmental Sustainability
There are no known environmental sustainability considerations.
10. Conflict of Interest Considerations
No officer involved in the preparation of this report has a conflict of interest.
11. Conclusion
It is recommended that a planning permit be granted for the use and development of land for a dwelling on the property subject to conditions.
8.2.2 Community Grants and Sponsorship
Author’s Title: Community Development Officer
Department: Planning and Community Support File No: CD/11/09
|
Nil |
Relevance to Council Plan 2017 - 2021
Strategic Objective: Build a healthy and active community
|
That Council: 1. Allocates $500 to sponsor the 2017 Charlton Rotary Arts Show 2. Allocates $2,000 to the Charlton Forum, Gordon Park Fencing project 3. Allocates $745 to the Birchip Community Forum for The Chocolate Sundays project support 4. Allocate $2,000 to the Charlton Cricket Club for their pitch replacement project.
Seconded: Cr Carolyn Stewart Carried. (R161/17) |
1. Executive Summary
The purpose of this report is to recommend that Council approve the allocation of funds
from the Community Grants and Sponsorship Program to the projects listed in this report.
2. Discussion
The Charlton Rotary Arts Show continues to provide an opportunity for local artists to display their work. The show promotes the Arts community within Buloke and is supported by a significant volunteer contribution in setting up and managing this event. As one of the Shire’s major local community, arts and cultural events, the Charlton Rotary Arts Show continues to promote Buloke.
Gordon Park contributes significantly to the promotion of tourism in Buloke. As a recognised stopover on the Calder Highway, Gordon Park enhances the reputation of Charlton as a stopover point and compliments the efforts of local business to capitalising on the tourism and traveller market. This project will add to the management and identity of the Gordon Park facility. Once again a significant volunteer contribution will ensure the success of this project.
The Birchip Choir provides entertainment for the Birchip community as well as a musical outlet for community members. The membership of the choir is aged from 10 to 70, providing a great inter-generational connection and the group will use the funds to purchase an amp and outdoor speaker for attending events.
The Charlton Cricket Club is working to renovate their cricket pitch. Council has supported a similar project in Watchem. Cricket in Buloke provides connections between communities, with young players making up numbers for other communities on game days where needed. Currently some 102 boys and girls are registered cricketers in Buloke.
3. Financial Implications
This allocation of $5,245 takes the amount of community grants and sponsorships to $5,245 for the 2017 - 18 budget year. The total budget for this program is $20,000
|
2017 - 18 |
||
|
Charlton Rotary Art Show |
event sponsorship |
$500 |
|
Gordon Park Fence |
Project support |
$2,000 |
|
Birchip Choir |
Project Support |
$745 |
|
Charlton Cricket Club |
Project Support |
$2,000 |
|
|
|
$5,245 |
4. Cost Shift Considerations
No cost shift implications
5. Community Consultation
Nil
6. Internal Consultation
Council officers have consulted with the applicants and reviewed all documentation associated with the sponsorship applications
7. Legislative / Policy Implications
The community grants and sponsorship program has been developed in response to the Local Government Investigations and Compliance Inspectorate guidelines
8. Environmental Sustainability
No environmental issues
9. Conflict of Interest Considerations
No officer involved in the preparation of this report had a conflict of interest
10. Conclusion
It is recommended that Council notes and approves the allocation of funds to the applicants
8.2.3 Major Projects Pipeline 2017/18
Author’s Title: Director Works and Technical Services
Department: Works and Technical Services File No: GS/09/41
Relevance to Council Plan 2017 - 2021
Strategic Objective: Responding to and enhancing our built and natural environment
|
That Council endorses the Major Projects Pipeline 2017/18 and distributes the document to local state and federal government MP’s, appropriate government agencies and other key stakeholders. Seconded: Cr Ellen White Carried. (R162/17) |
1. Executive Summary
This report is presented to Council to endorse the Major Projects Pipeline 2017/18 document.
2. Discussion
In 2016/17, Council published its first Major Projects Pipeline as a tool to advocate for government investment into significant projects within the Shire. This resource was distributed to state and federal government MP’s and departments, regional stakeholder groups and community members to promote Buloke projects and attract increased investment into the municipality
The 2016/17 publication was extremely successful and featured a range of large-scale community projects that have since been funded. These included:
- Wycheproof Pool Change Facilities Upgrade (under construction)
- Berriwillock Synthetic Bowling Green (tender to be let in September 2017)
- Drought Proofing Recreation Reserves (construction to occur in Donald, Charlton, Sea Lake and Watchem in September/October 2017)
- Upgrades to Tchum, Wooroonook and Watchem Lake Amenities (funded and plans underway)
- Birchip Early Years Centre (tender to be let in September 2017)
- Birchip Streetscape Upgrade (funded with designs underway)
- Lake Tyrrell Tourism Facilities (tender to be let in October 2017)
- Upgrading Our Key Freight Routes – Yeungroon Road upgrade (funded with designs underway)
Over the past eighteen months, these key projects have attracted $5.1 million of state and federal government investment and over the next 18 months, all infrastructure works will be complete.
Off the back of this success, the pipeline document has now been updated to feature additional projects and priorities and improve the linkage with the Council Plan. Some of the featured projects in the Major Projects Pipeline 2017/18 include:
- Bringing Water Back to Green Lake ($1.85 million)
- Donald Community Precinct Upgrade ($2.85 million)
- Charlton Park 2020 Project ($4.2 million)
- Upgrading Our Key Freight Routes ($1 million)
- Linking the Buloke and Wimmera Mallee Tourism Trail ($800,000)
- Buloke 2030 Project ($120,000)
- Streetscape Improvements ($750,000)
Other projects identified include sustainability improvements to community buildings, upgrades to travellers rest facilities, parks and playgrounds and aerodrome improvements.
The Major Projects Pipeline 2017/18 represents the key infrastructure priorities that we have partnered with the community on and closely aligns with the key priorities from the Council Plan 2017-21.
It is intended that this document be published on Council’s website and will be circulated widely to state and federal government MP’s and appropriate regional development agencies as part of Council’s regular advocacy efforts.
3. Financial Implications
The Major Projects Pipeline 2017-18 highlights some of the larger capital works projects that Council has committed to over the coming years, however this report does not commit Council to funding new projects.
The previous Major Projects Pipeline document assisted Council in gaining over $5 million in external funding for capital works projects.
4. Cost Shift Considerations
There are no cost shift considerations in this report.
5. Community Consultation
This priorities identified in this document were established through the extensive partnering that Council has conducted with many key community groups and other regional stakeholders. The priorities are also derived from the Council Plan and community plans, which have had widespread community consultation.
6. Internal Consultation
A range of staff have been involved in the development of the pipeline document. The Senior Management Team have reviewed the priorities.
7. Legislative / Policy Implications
The Major Projects Pipeline 2017/18 document aligns closely with the Council Plan 2017-21 and each priority project links back to a key theme. There are no legislative implications from this report.
8. Environmental Sustainability
All of the projects are being designed to incorporate environmentally sustainability initiatives as a mandatory inclusion.
One of the identified projects demonstrates Council’s desire to ‘green’ high use community facilities with the specific outcome of lowering energy and water consumption.
9. Conflict of Interest Considerations
No staff member involved in the preparation of this report had a conflict of interest.
10. Conclusion
The Major Projects Pipeline 2017/18 forms a key part of Council’s advocacy efforts and will assist in attracting government funding for important community projects. This updated version highlights a range of extremely important community infrastructure upgrades that have not yet been fully funded.
It is recommended that Council endorse the Major Projects Pipeline 2017/18 and distribute to relevant stakeholders.
8.2.4 Submission to the Select Committee on Regional Development and Decentralisation.
Author’s Title: Chief Executive Officer
Department: Office of the CEO File No: GR/05/04
|
1 Draft Submission to the Select Committee on Regional Development and Decentralisation |
Relevance to Council Plan 2017 - 2021
Strategic Objective: Deliver our service in a financially viable way
|
That Council endorse the submission to the select committee on Regional Development and Decentralisation. Seconded: Cr Ellen White Carried. (R163/17) |
1. Executive Summary
The Select Committee on Regional Development and Decentralisation is calling for submissions to its inquiry. The Committee will examine best practice approaches to regional development, the decentralisation of Commonwealth entities, and supporting corporate decentralisation.
The submission from Buloke outlines the disadvantage experienced in our communities as a result of population decline, and supports decentralisation to provide population and economic growth in regional Victoria.
2. Discussion
The Committee plans to hold public hearings across regional Australia to learn more about best practice approaches to regional development, and decentralisation opportunities.
In accordance with the Committee's Resolution of Appointment an Issues Paper has also been published on 24 August 2017 and can be found on the Committee’s website http://www.aph.gov.au/Parliamentary_Business/Committees/House/Regional_Development_and_Decentralisation/RDD/Issues_Paper .
Submissions to the inquiry close on Friday 15 September 2017. The Terms of Reference can be found on the Committee’s website http://www.aph.gov.au/Parliamentary_Business/Committees/House/Regional_Development_and_Decentralisation
3. Financial Implications
There are no financial implications from this report
4. Cost Shift Considerations
There is no cost shifting implications from this report.
5. Community Consultation
Community consultation undertaken during the development of the Council Plan and at the recent Regional Assembly held in Swan Hill has been taken into account in preparing this submission.
6. Internal Consultation
Councillors, the Senior Management Team and the Economic Development Officer have been consulted in preparing this submission.
7. Legislative / Policy Implications
There are no legislative implications. The Committee will consider submissions in making recommendations to the Federal Government on the policy to decentralise Commonwealth entities.
8. Environmental Sustainability
There are no environmental sustainability implications from this report
9. Conflict of Interest Considerations
There are no conflict of interest considerations in relation to this report.
10. Conclusion
In response to the inquiry into Regional Development and Decentralisation, Council will be making a submission in support of decentralisation and the economic benefits for our region that would result from decentralisation of Commonwealth entities.
8.2.5 Audit Committee - Reappointment of Independent Member
Author’s Title: Director Corporate Services
Department: Corporate Services File No: SM/02/10
|
Nil |
Relevance to Council Plan 2017 - 2021
Strategic Objective: Deliver our service in a financially viable way
|
That Council reappoints Mr Brian Keane’s as an independent member of the Audit Committee to 30 September 2018. Seconded: Cr John Shaw Carried. (R164/17) |
1. Executive Summary
The purpose of this report is to reappoint existing independent member, Mr Brian Keane, for a further term to conclude on 30 September 2018.
2. Discussion
The Audit Committee Charter provides for the Committee to consist of at least three and no more than six members.
The Audit Committee currently consists of four members comprising three independent members and the Mayor as the representative of Council.
Each independent member is required to notify Council if they are seeking reappointment. Mr Keane has indicated he would like to seek reappointment.
Mr Keane has a strong set of professional finance and accounting qualifications along with substantial financial and business management skills and experience.
The term of the recommended reappointment is one year, in order to align the next appointment of all members with a service review of the audit function.
3. Financial Implications
Fees are paid to independent members of the Audit Committee on a per meeting basis in accordance with the Local Government Act 1989 and the publication Audit Committees – A Guide to Good Practice for Local Government 2011, issued by former Minister for Local Government, Jeanette Powell MP. Payment of fees for independent members has been provided for in the 2017/18 Annual Budget.
4. Cost Shift Considerations
There are no cost shift considerations associated with Mr Keane’s appointment.
5. Community Consultation
There has been no community consultation in the preparation of this report or its recommendation.
6. Internal Consultation
Internal consultation has occurred between the Chief Executive Officer and Director Corporate Services.
7. Legislative / Policy Implications
The Local Government Act 1989 requires Council to establish and support an Audit Committee as an advisory committee to Council. Council has prepared and adopted an Audit Committee Charter. The actions proposed in this report are consistent with the requirements of both the Act and the Charter.
8. Environmental Sustainability
There are no environmental sustainability implications associated with this report.
9. Conflict of Interest Considerations
There are no conflict of interest considerations known in the preparation of this report and recommendation.
10. Conclusion
Council is required under the Local Government Act 1989 to appoint an Audit Committee. Mr Keane seeks reappointment to the Audit Committee for a further year. The performance of the Audit Committee is commendable and highly valued and the reappointment of the current member will ensure continuation of its current priorities.
8.2.6 Library Advisory Committee
Author’s Title: Community Development Officer
Department: Planning and Community Support File No: CS/07/05
|
Nil |
Relevance to Council Plan 2017 - 2021
Strategic Objective: Build a healthy and active community
|
That Council: 1. Appoint
Zelma Warne , Cheryl Kemp, Sharon Lewis, Averyll Loft and Geoff Brown to the
Buloke Library Advisory Committee; and 2. Appoint Cr Milne from Mount Jeffcott Ward, Cr White from Mallee Ward and Cr Pollard from Lower Avoca Ward to the Buloke Library Advisory Committee.
Seconded: Cr Daryl Warren Carried. (R165/17) |
1. Executive Summary
The decision by Council to transition to direct management library services is an opportunity to develop and consult with a community advisory committee on the provision of library services.
2. Discussion
The Buloke Advisory Committee will provide feedback to Council and Council staff in relation to the roll out of library services. And it is envisioned that they will need to meet regularly over the next twelve months given the initial commencement of service. The Committee will work with Council to ensure the library service strongly represents and reflects local community needs.
At the Ordinary Meeting of Council on 9 August Council adopted the Terms of Reference requiring that the committee be made of up to five people who represent a cross section of our community demographics interest and networks in one or more of the following areas:
· Early Years and Children
· Older people and Active Ageing
· Cultural and community development
· Literacy and education
· Supporting vulnerable communities
· Organisational development and financial skills.
One Councillor from each Ward will also participate on the advisory committee.
Council officers have requested Expressions of Interest from community members and the Acting Director of Community Development has shortlisted recommendations to the Chief Executive Officer for endorsement by Council at the September Ordinary Council meeting
Five community nominations were received:
Zelma Warne – Culgoa. Comes with strong recommendation form the Culgoa community as a passionate library service supporter and user. Representing a northern Buloke community.
Cheryl Kemp - Charlton. Teacher with twenty years’ experience. Cheryl has worked at the Birchip/Wimmera Library, Charlton College Library.
Sharon Lewis - Watchem. Library user. Sharon is keen to ensure that library service meets the needs of residents of the smaller Buloke communities.
Averyll Loft – Wycheproof. Currently operates the Wycheproof Resource Centre and is well connected in the community to seek a range of views on delivery of library services.
Geoff Brown – Nullawil. Primary school principal, students regularly attend the mobile library. Mr Brown brings experience as a primary teacher and early years’ educator.
3. Financial Implications
The Library Advisory Committee will assist in ensuring that Council’s investment in locally based library services addresses community needs.
4. Cost Shift Considerations
No cost shifting considerations
5. Community Consultation
Nominations were invited from the Buloke community
6. Internal Consultation
Councillors have been briefed on the advisory committee Terms of Reference and will appoint committee members
7. Legislative / Policy Implications
The formation of an advisory committee is in keeping with the Local Government Act 1989
8. Environmental Sustainability
There are no environmental sustainability considerations
9. Conflict of Interest Considerations
No staff member involved in the preparation of this report had a conflict of interest
10. Conclusion
It is recommended that Council consider and endorse the Library Advisory nominations.
Buloke Shire Council Ordinary Meeting Minutes Wednesday, 13 September 2017
8.3.1 Financial Performance as at 30 June 2017
Attachment 6 Capital Works Program Chart 30 June 2017
8.3 Financial Reports
8.3.1 Financial Performance as at 30 June 2017
Author’s Title: Acting Manager Finance
Department: Corporate Services File No: FM/19/03
|
1 Income Statement 30 June 2017 3 Cash Flow Statement 30 June 2017 4 Cash Flow Chart 30 June 2017 5 Capital Work Program 30 June 2017 |
Relevance to Council Plan 2017 - 2021
Strategic Objective: Deliver our service in a financially viable way
|
That Council: 1. That
Council receives and notes the Financial Performance Report for the year
ending 30th June 2017. 2. That Council add the carryover adjustments as outlined in Appendix 7 to the adopted budget. This adjusted document then becomes Council’s Current Budget.
Seconded: Cr Graeme Milne Carried. (R166/17) |
1. Executive Summary
The Income Statement provides a summary of the total income and total expenditure relating to the Council’s annual recurrent operations. It also specifically includes capital income but does not include capital works expenditure.
For the year ending 30 June 2017, the surplus is $7.131M. Total income excluding capital grants is a surplus of $2.170m.
The Balance Sheet effectively shows a summary of the value of Assets (what we own) and our Liabilities (what we owe), both of which balance off against each other to show Equity (our net worth).
At the 30 June 2017, the Balance Sheet shows Council’s bank balance at $14.407M.
The Cash Flow Statement is formatted to show a rolling 12 month forecast. At 30 June 2017, the Cash Flow Statement shows Council with a bank balance of $14.407M of which $4.1M is grant restricted for capital works or grants paid in advance.
The Capital Works Program report reflects 82.4% of forecasted capital works or $6.30m of capital works has been expended as at the 30 June 2017 (Total forecast capital works for 16/17 was $7.563m). The Donald levee bank project, Birchip Resource Centre works, part of the Wycheproof Change Rooms project and part of the Donald Weir Pool project will now all be carried forward into 2017/18 financial year.
2. Financial Implications
The table below provides an overview of Council’s financial position at 30 June 2017, or the financial year ending on that date.
|
Description |
Forecast year ending 30th June 2017 |
Actuals at 30th June 2017 |
Variance Forecast to 30th June Actuals |
|
$'000 |
$'000 |
$'000 |
|
|
|
|
||
|
Total income excluding capital grants |
21,939 |
25,373 |
3,434 |
|
|
|||
|
|
|
||
|
Total expenses |
22,908 |
22,753 |
(155) |
|
|
|||
|
Total capital grants income |
5,007 |
4,511 |
(496) |
|
Total capital expenditure |
7,563 |
6,232 |
(1,331) |
The June financial summary table above reflects the following –
a. Operating Income
With the financial year complete Council has ended the year with a positive income variance of $3.434M. This occurs largely as a result of the prepayment of $2.932M of Council 2017-18 Victorian Grants Commission Payment in late June 2017.Council has also received a number of smaller grants earlier that anticipated. The impact and treatment of these are detailed in Attachment 7 Financial Report on Council’s Year End Position.
b. Operating Expenditure
Council operating expenditure for the year totalled $22.753M which is $155,000 less than the original forecast. There are various minor actual versus forecast variances but in this area the overall actual result is very much in line with the amount forecast in the 2017-18 Budget document.
c. Capital Grant Income
The actual result for capital grant income is $4.511M. The significant variance in this area has been caused by delays in the Donald Flood Levee project. Delays in this project have also contributed to delays in the receipt of grant funding for the project. The original forecast allowed $454,000 of grant funding to be received in 2016-17. This funding will now be received in 2017-18. The impact and treatment of the timing of grant receipts are detailed in Attachment 7 Financial Report on Council’s Year End Position.
d. Capital Expenditure
Council has expended $6.232M on capital works during the 2016-17 year. The shortfall of capital expenditure compared to forecast is $1.333M. As reported previously, it was anticipated that expenditure on certain capital works projects will have to be carried over into the 2017/18 year. A detailed financial report on the 2016/17 year end result, operating expenditure carryovers and 2017/18 budget adjustments is detailed in Attachment 7 of this report.
e. Cash at Bank and Investments
Council held $14.407M in cash at the end of the financial year. This is a strong cash position. The delay in some capital works projects and the early payment of part of the 2017-18 Victorian Grants Commission grant have contributed to a higher level of cash being held than originally forecast.
f. Financial Report – Overall Financial Position at 30 June 2017
Appendix 7 is a financial report that considers Council’s financial position at 30 June 2017.
The report firstly compares the actual Balance Sheet at 30.6.2017 to the comparative Balance Sheet of the budget document. The second page of the report then compares the working capital position of Council at 30 June 2017, after allowing for all the carryover adjustments with the 2017-18 Adopted Budget document. The carryover adjustments that have to be taken into account at year end can be summarised as follows.
1. Grants received in advance.
2. Capital works from the 2016-17 which is incomplete and is required to be carried forward.
3. Grants forecasted to be received 2016-17 but now to be received in 2017-18.
4. Minor operating expenditure carried forward from 2016-17 to the 2017-18 year.
Conclusion
Council, after allowing for all of the above carryover adjustments has ended the year with a positive variance of $136,000.
g. Draft Annual Financial Report for the Year Ended 30th June 2017 and Audit
Council’s annual accounts have been completed in draft form. Council’s auditors, the Victorian Auditor General Office commenced their final audit work in the week commencing 28 August 2017. A copy of Council draft accounts are attached elsewhere in this agenda. These accounts may change, however at the time of preparing this report it is not anticipated that there will be any material changes. The draft accounts will be considered at Council’s Audit Committee Meeting on Wednesday 13 September 2017. Once the Accounts have been endorsed by the Audit Committee in their final form and VAGO approval of final sign off has been obtained the accounts can be signed by two Councillors. At this stage it is anticipated that the accounts will be all finalised by Friday 15th September 2017.
3. Community Consultation
No consultation with the community was required for the production of this report.
4. Internal Consultation
The reports have been prepared in consultation with the budget managers directly responsible for Council budgets.
5. Legislative / Policy Implications
The report is consistent with the requirements of the Local Government Act 1989.
6. Environmental Sustainability
This report has no direct impact on environmental sustainability.
7. Conflict of Interest Considerations
No officer involved in the preparation of this report had a conflict of interest.
8. Conclusion
Council held cash and investment assets at the 30 June 2017 of $14.4M. While $4.1M of this relates to either the VGC grant paid in advance or other capital grants paid in advance, Council is in a strong cash position. Council has flagged its intention to retire $7M of debt in November 2019. Given Council’s current cash position and the cash surpluses that Council is budgeting over the next three years Council is on track to achieve its debt reduction goal in the 2019-20 financial year.
8.3.2 Financial Statements and Performance Statement for the 2016/17 Financial Year
Author’s Title: Acting Manager Finance
Department: Corporate Services File No: AAC8
Relevance to Council Plan 2017 - 2021
Strategic Objective: Deliver our service in a financially viable way
|
That Council: 1. Approves in principle, the Financial Statements and Performance Statement for the 2016/17 Financial Year;
2. Authorises
the Mayor, Cr Pollard, and Deputy Mayor Cr Milne to sign the final form
Financial Statements and Performance Statement on behalf of, and with the
full authority of, Council. 3. That the Principal Accounting Officer, Ms Hannah Yu, in conjunction with the Chair of Audit Committee, is authorised to make non material changes to the Financial Report and Performance Statement that may arise as a result of the audit.
Seconded: Cr John Shaw Carried. (R167/17) |
1. Executive Summary
The purpose of this report is to have Council approve, in principle, the Financial Statements and Performance Statement for the 2016/17 financial year and to authorise two (2) Councillors to sign the final form statements on behalf of Council.
2. Discussion
Under Section 131 of the Local Government Act 1989 (LGA), a Council must in respect of each financial year, prepare an Annual Report that includes audited Financial Statements and a Performance Statement for the financial year. These statements must be prepared in the prescribed manner and form and be certified by the Auditor General.
This year the Victorian Auditor General’s Office is acting directly as Council’s auditors. This audit occurred during the week commencing 28 August 2017. The statements have since been reviewed by the Victorian Auditor-General's Office and are considered to be in their final form.
Council is required to approve, in principle, the statements prior to receiving certification from the Auditor General. The Council must also authorise two (2) Councillors to certify the statements in their final form; historically the Mayor and the Deputy Mayor.
3. Financial Implications
The Financial Statements and the Performance Statement all form part of Council’s Annual Report that must be submitted to the Minister within three months of the end of the financial year in accordance with the Local Government Act 1989.
The statements are a report back to the community on Council’s performance against the adopted 2016-17 Budget, along with performance against measures and targets for Key Strategic Activities specified in the 2016-17 Budget.
4. Community Consultation
Community consultation was not required in the preparation of the statements. However, the Financial Statements and the Performance Statement will be made available as public documents following the Auditor-General’s approval. The statements will form part of the Council meeting minutes and will be published in Council’s Annual Report. The Annual report will be displayed on Council’s website and be available in hard copy at Council’s office.
5. Internal Consultation
The financial statements have been prepared by Council’s Finance Department in consultation with the Chief Executive Officer and relevant senior managers where required.
The statements will also be considered at Council’s audit committee meeting on Wednesday 13 September 2017. This committee will review the statements along with the associated audit management report. The audit management report is prepared and presented by officers of the Victorian Auditor General’s Office, Council’s auditor.
6. Legislative / Policy Implications
The 2016-17 Financial Statements and Performance Statement have been prepared in accordance with Australian Accounting Standards and Interpretations, the Local Government Act 1989 and the Local Government (Finance and Reporting) Regulations.
Council’s statements and performance statement must be audited to meet the requirements as set out under the Local Government Act 1989.
7. Environmental Sustainability
There are no environmental impacts arising from the production of the statements.
8. Conflict of Interest Considerations
The Council staff preparing this report have no direct or indirect interest.
9. Conclusion
The preparation of a Performance Statement and Annual Financial Statements is a legislative requirement and a copy of the Annual Report including these statements must be sent to the Minister after adoption by Council but no later than 30 September of each year.
It is now appropriate for Council to approve the statements in principle and authorise two (2) Councillors to sign the final statements.
8.4.1 Acting Chief Executive Officer
Author’s Title: Chief Executive Officer
Department: Office of the CEO File No: PE/21/02
|
Nil |
Relevance to Council Plan 2015 - 2019
Strategic Objective: Support our councillors, staff, volunteers and the community to make informed and transparent decisions.
|
That Council appoint the Director Works and Technical Services, Anthony Judd, as Acting Chief Executive Officer from 25 to 29 September 2017 inclusive. Seconded: Cr Graeme Milne Carried. (R168/17) |
1. Executive Summary
The Chief Executive Officer will be on a week’s leave from 25 to 29 September 2017. As a matter of organisational process, positions are filled by acting staff when any supervisor or manager is on leave for a week or more.
2. Discussion
The appointment of an Acting Chief Executive Officer ensures the uninterrupted operation of Council during periods of leave by the Chief Executive Officer.
The appointment of acting personnel assists in the development of succession planning and professional development within the organisation.
3. Financial Implications
A minor cost is involved in regard to higher duties payment for the period of one week.
4. Cost Shift Considerations
Nil
5. Community Consultation
Nil
6. Internal Consultation
The matter has been discussed with the Director Works and Technical Services.
7. Legislative / Policy Implications
The Local Government Act requires Council to appoint a Chief Executive Officer, but does not provide any requirements for appointing an Acting Chief Executive Officer when the Chief Executive Officer is on leave. It is this Council’s practice to appoint an Acting Chief Executive Officer by way of Council resolution.
8. Environmental Sustainability
Nil impact
9. Conflict of Interest Considerations
No officer involved in the preparation of this report has a direct or indirect conflict of interest.
10. Conclusion
Council may appoint an Acting Chief Executive Officer whilst the Chief Executive Officer is on leave.
8.5 Reports from Councillors
|
Council receive the Reports from Councillors as presented.
Seconded: Cr David Vis Carried. (R169/17) |
Cr Stewart attended:
• pop up Councillor Session at Wooroonook;
o issues including filling lake and upgrades to the toilet block
• Country Fire Authority meeting;
• Meeting at Charlton tennis courts;
o re corollas inc. Department Environment Land and Water Planning
• Regional Victoria Arts Workshop at Charlton Rex Theatre to learn about live shows and arts that tour.
Cr Warren attended:
• 4x4 camping expo in Melbourne Wimmera Mallee Tourism stand;
• Along with Cr Pollard Altona Beach Film Festival Launch;
• Donald 2000 Annual General Meeting;
• Community transport meeting;
• Loddon Mallee Waste and Recovery meeting;
• Donald levee bank;
• Lunch for graduates of the Loddon Mallee Community Leadership Program;
• Friends of the Earth for Programs for Sustainable Funding.
Cr Milne attended:
• Wimmera Regional Library Council;
o Local Laws adopted,
o Annual Report noted,
o Progress on the Financial Statements,
o Annual Budget adopted,
o Customer Service review,
o Options to library services to better meet community needs.
• Buloke Tourism meeting;
• new tourism book almost complete;
• Wooroonook pop up meeting;
o water issues re Wooroonook paying for water previously paid for out of their savings not sustainable,
o Foreshore Committee Plan – invited to attend Councillor briefing in future,
o Fire station issues with view to Council undertaking negotiation role,
o Need to advocate re Wooroonook – St Arnaud road deterioration
o Review recreational grant guidelines issued to recreational reserves to include recreational lakes and waterways;
• Watchem Progress Association Meeting;
o next meeting will be AGM
• GWM Water Forum
o re customer and stakeholder workshop for pricing submission
Cr Shaw attended:
• Wycheproof Vision meeting;
• Wooroonook Foreshore Committee Meeting;
• Central Victorian Greenhouse Alliance;
Cr Vis attended:
• Mallee Track Health and Community Service opening of Sea Lake Hospital;
• Lake Tyrell Project Control Group – discussion with VicRoads took place - looking to upgrade intersection off Calder Hwy to viewing platform;
• Took VicRoads staff to look at other road issues – wanting to reduce speed limit in Calder Hwy/Horace St road in Sea Lake;
• Department Environment Land and Water Planning meeting re RSL old mechanic building, with RSL hoping to delay demolishing until after centenary celebrations next year.
Cr White attended:
Delegate Meetings:
1. Central Murray Regional Transport Forum
No meeting held this month
2. Buloke and Northern Grampians Landcare Network
No meeting held this month
3. Mallee Local Transport Forum
· The final baseline report on was delivered by Sun Assist. The key messages from the report are:
o Transport options have not changed/adapted to the changing needs of the population across Buloke, Swan Hill, Gannawarra and Mildura areas
o Young people are extremely disadvantaged by the lack of available transport options
o People with mobility issues have restricted access to transport in the region, with some towns ahveing no wheelchair accessible transport at all
o The Victorian Patient Transport Assistance Scheme is not an option for many people across the area as the limitations of the scheme are amenable for rural people
· The second stage of this work is the development of an options paper. The MLTF will write to the Department of Transport requesting the funding to develop the second stage.
· The MLTF is working on this project in partnership with the Mallee Regional Partnership, as transport is also one of their priorities.
· A meeting of the forum and local community providers will be held in November to share their stories.
Highlights of the month
1. Mallee Local Transport Meeting teleconference
2. Energy seminar and site tour: DELWP held a seminar in Kerang to discuss the energy policies and proposed solar farms being built in the area. Buloke will be included in future planning.
3. Opening of the new hospital in Sea Lake. In 2008, the Sea Lake Bush Nursing Hospital was under threat of closure. The community, in a massive combined effort, successfully lobbied the State Government to remain open and to develop a plan for the future. Part of that plan was to become a part of Mallee Track Health and Community Services, allowing a range of services to be provided efficiently and effectively to the local community. The next part of the plan was to secure funding to redevelop the site to bring together the aged care hostel and the hospital in one building. After 9 years of work, the vision has been realised, and the community have a wonderful facility that will provide many jobs, acute care, allied health care and aged care services for the local community for many years to come.
4. Advance Sea Lake meeting
5. Culgoa community Development Group meeting
6. Councillor briefing in Wycheproof
7. Mallee CMA Tyrrell Creek project meeting in Culgoa
8. Community leadership Loddon Murray 20 year anniversary lunch
9. Lunch with LMCLP participants
10. Opening of the Nullawil Netball Club rooms
Mayor Cr Pollard attended:
• August CERA meeting Wycheproof
• Municipal Fire Management Planning Committee
• Councillor Briefing - Nullawil
• Embassy Vic Mayors Network meeting Melbourne
• Citizenship Ceremony
• MAV Regional Forum - Melbourne
• Livestock Saleyards Conference - Melbourne
• Driving Economic Growth – Melbourne
• Opening of Nullawil internal disabled toilet in netball clubrooms and Sea Lake netball courts)
• Altona Beach Film festival
• Buloke Early Years Network Launch
• Renewable Energy Boom Forum – Bendigo
• Men’s Shed in Donald/Wycheproof have received grant funding - WIN news picked up story.
9. OTHER BUSINESS
Author’s Title: Governance Officer
Department: Corporate Services File No: RC/11/07
|
Nil |
|
That Council: 1. That the
Buloke Shire Council re-affirms its commitment to Marriage Equality; 2. That
we write to the Government and opposition telling them of our stance and our
disappointment that a free vote in Parliament was not held; 3. That
Council shows our support for Marriage Equality by flying the Rainbow flag at
our offices until Marriage Equality is achieved in Australia; 4. That
Council delivers a proactive advocacy and communication strategy over the
next four months that affirms councils support for marriage equality and the
Yes campaign in speeches, our website, and on social media; 5. That
we actively promote participating in the postal survey by enrolled voters in
Buloke; 6. That Council hosts a community event in support of a Yes vote as soon as possible.
Moved: Cr Ellen White Seconded: Cr David Vis Not Carried. Cr White called for a Division. The result of the voting was: For: Cr David Vis and Cr Ellen White Against: Cr Graeme Milne, Cr David Pollard and Cr Daryl Warren Abstained: Cr John Shaw and Cr Carolyn Stewart |
|
That we acknowledge the existing motion of commitment to support marriage equality as passed in March 2015 and affirm the Council’s position of equality for all people regardless of age, gender, race, religion, ethnicity, disability, education or background.
Seconded: Cr Graeme Milne Carried. (R170/17) |
Background:
Notice of Motion Received from Councillor Ellen White
In March 2015, the Buloke Shire Council demonstrated support for Marriage Equality in Australia by writing to the Prime Minister, our local Member and several others urging them to change the Marriage Act so that same sex couples could be legally married.
9.2 Questions from Councillors
Cr Milne
Referred to recent issues with police in Watchem and Birchip and lack of police resources. Noting the police had to let go 2 people being held who consequently robbed a business.
Cr Milne asked for the Regional Inspector to attend a briefing to address Councillors on the matter of police resources for the region.
Chief Executive Officer, Lucy Roffey, responded that she will arrange for a future briefing.
9.5 Matters Which May Exclude The Public
|
That Council at 9.04pm closes the meeting to the public pursuant to Section 89(2) of the Local Government Act 1989 to consider the following items, which are confidential for the reasons indicated: |
|
|
9.5.1 Contract C40 2016/17 Construction of Berriwillock Synthetic Lawn Bowling Green |
(d) contractual matters |
|
(a) personnel matters |
|
|
|
|
|
Seconded: Cr John Shaw Carried. (R171/17) |
|
|
That Council reopens the meeting to the public pursuant to Section 89(2) of the Local Government Act 1989 and brings resolution from Item 9.5.1 into the open session. Seconded: Cr Graeme Milne
Carried. (R174/17) |
9.5.1 Contract C40 2016/17 Construction of Berriwillock Synthetic Lawn Bowling Green
Author’s Title: Contracts and Project Management Officer
Department: Works and Technical Services File No: CP/06/17
|
1 Confidential Evaluation Panel Report - Confidential |
Relevance to Council Plan 2015 - 2019
Strategic Objective: Responding to and enhancing our built and natural environment
|
That Council: 1. Notes
and declares the Confidential Attachment to this Report for Contract C40
2016/17 for the Construction of Berriwillock Synthetic Lawn Bowling
Green, pursuant to s 77(2) of the Local Government Act 1989 on the
grounds that it relates to contractual matters as described in s89(2) of the Local
Government Act 1989. 2. Approves
an additional $60,000 allocation from Council’s 2017/18 capital
budget towards the project, from the savings made from Council’s 2016/17
capital program. 3. Award
Contract No. C40 2016/17 for the Construction of Berriwillock Synthetic Lawn
Bowling Green to Berry Bowling Systems Pty Ltd for the lump sum price of
$486,151.00 (excluding GST) and affixes the Common Seal; 4. Delegate
authority to the Chief Executive Officer to approve payments to the
Contractor for undertaking the works associated with the Contract. Seconded: Cr Graeme Milne Carried. (R172/17) |
Meeting closed at 9.15pm.