Agenda of Ordinary Meeting

Buloke Shire Council Ordinary Meeting Agenda Wednesday, 10 May 2017

ORDER OF BUSINESS

1. COUNCIL WELCOME and statement of acknowledgement

WELCOME

The Mayor Cr David Pollard will welcome all in attendance.

STATEMENT OF ACKNOWLEDGEMENT

The Mayor Cr David Pollard will acknowledge the traditional owners of the land on which we are meeting and pay our respects to their Elders and to the Elders from other communities who maybe here today.

2. RECEIPT OF APOLOGIES

3. CONFIRMATION OF MINUTES OF PREVIOUS MEETING

Recommendation:

That Council adopt the Minutes of the Ordinary Meeting held on Wednesday, 12 April 2017.

4. REQUESTS FOR LEAVE OF ABSENCE

5. DECLARATION of PECUNIARY AND conflictS of interest

In accordance with Sections 77A, 77B and 78 of the Local Government Act Councillors are required to disclose an "interest" in a decision if they would receive, or could be reasonably perceived as receiving a direct or indirect financial or non-financial benefit or detriment (other than as a voter, resident or ratepayer) from the decision.

Disclosure must occur immediately before the matter is considered or discussed.

6....... Questions from the Public

Nil 4

7....... Procedural Items

7.1 Report of Assembly of Councillors Meetings 5

7.2 Building Permits - Monthly Update 11

7.3 Correspondence Initiated by Council 13

7.4 Sale of Part of 13 Armstrong Street, Charlton 14

7.5 Planning Applications Received - Monthly Update 16

7.6 Letters of Congratulations and Recognition of Achievement/Awards 18

8....... General Business

8.1 Policy Reports 19

Nil 19

8.2 Management Reports 20

8.2.1 Community Sport Infrastructure Fund - Sport and Recreation Victoria 20

8.2.2 Permission to seek approval from the Minister for Planning Scheme Amendment C33 – Rezone two parcels of land in Birchip 23

8.2.3 Authorisation - Shane McGlone 26

8.2.4 Buloke Planning Scheme Amendment C27 - Planning Panel and future actions 32

8.2.5 Delivery of future library services in Buloke Shire 58

8.2.6 Draft Council Plan 2017-21 Endorse for Community Exhibition 130

8.2.7 Portion of Lot 1 of Title Plan 429204E (known as 23 Sherwood St, Birchip) - Transfer of Ownership 172

8.2.8 Interstate Travel to attend Conference 175

8.3 Financial Reports 177

8.3.1 Financial Performance as at 31 March 2017 177

8.3.2 Draft 2017/18 Budget 188

8.4 Organisational Reports 278

Nil 278

8.5 Reports from Councillors 278

Nil 278

8.6 Matters Which May Exclude The Public 278

Nil 278

9....... OTHER BUSINESS

9.1 Notices of Motion 279

Nil 279

9.2 Questions from Councillors 279

Nil 279

9.3 Urgent Business 279

Nil 279

9.4 Any Other Business 279

Nil 279

10..... MEETING CLOSE

NEXT MEETING

The next Ordinary Meeting of Council will be held in Wycheproof Supper Room, 367 Broadway, Wycheproof on Wednesday, 14 June 2017 at 7:00pm.

LUCY ROFFEY

CHIEF EXECUTIVE OFFICER

Buloke Shire Council Ordinary Meeting Agenda Wednesday, 10 May 2017

7.1 Report of Assembly of Councillors Meetings

Attachment 1 Councillor Briefing Record - 5 April 2017

BULOKE SHIRE COUNCIL

RECORD

Councillor Briefing

Date and Time:

5 April 2017

Time: 5.00pm to 8.00pm

Location:	Watchem Public Hall
Attendees:	Cr- David Pollard Cr- Graeme Milne Cr- Ellen White Cr- Carolyn Stewart Cr- David Vis Cr- John Shaw Cr- Daryl Warren Lucy Roffey –Chief Executive Officer Hannah Yu - Acting Director Corporate Services Anthony Judd – Director of Works and Technical Services Jessie Holmes – Director Community Development Travis Fitzgibbon-Media and Communications Officer
Apologies:
Visitors:	Justin Di Caprio John Colbert Jim Petrie

ITEMS

NO.	TOPIC		Attachment/Other Information
1.	Watchem Town Tour 4.30pm
2.	Councillor Only Session
3.	Declarations of Conflicts of Interest
4.	Briefing Notes 15 March 2017
5.	Presentations/Items for Discussion
	5.1	Watchem Progress Association 5:50PM
	5.2	Council Plan feedback
	5.3	Draft Budget 2017/18 and Strategic Resource Plan 2017/21. CEO
	5.4	HACC Discussion DCD
	5.5	Donald Levee Bank Construction DWTS
	5.6	MAV State Council Motion templates
	5.7	Ordinary Council Meeting Agenda 12 April 2017
6.	Councillor Matters		MAV Rural and Regional Forum
	6.1	Long Billed Corellas
	6.2	Bins in Culgoa
7.	CEO Updates

Next Briefing:

Date and Time:	19 April 2017	Time: 3.00pm to 6.00pm
Location:	Donald Council Chamber

Buloke Shire Council Ordinary Meeting Agenda Wednesday, 10 May 2017

7.1 Report of Assembly of Councillors Meetings

Attachment 2 Councillor Briefing Record - 19 April 2017

BULOKE SHIRE COUNCIL

RECORD

Councillor Briefing

Date and Time:

19 April 2017

Time: 3.00pm to 6.00pm

Location:	Donald Council Chambers
Attendees:	Cr- David Pollard (Mayor) Cr- Graeme Milne (Deputy Mayor) Cr- Ellen White Cr- Carolyn Stewart Cr- David Vis Cr- John Shaw Cr- Daryl Warren Lucy Roffey –Chief Executive Officer Hannah Yu – Acting Director Corporate Services Anthony Judd – Director of Works and Technical Services Jessie Holmes – Director Community Development Travis Fitzgibbon-Media and Communications Officer
Apologies:	Nil
Visitors:	Win Scott – Chair Mallee Regional Partnership Chris White- Mallee Regional Partnership Coordinator Kevin Spence- Buloke and Northern Grampians Landcare Group

ITEMS

NO.	TOPIC		PURPOSE
1.	Councillor and CEO Only Session 3-3:30pm
	1.1	Governance CEO
2.	Declarations of Conflicts of Interest
3.	Briefing Notes 5 April 2017
4.	Presentations
	4.1	Mallee Regional Partnership Presentation (3.30pm)
	4.2	Buloke and Northern Grampians Landcare Group Kevin Spence (4.00pm)
5.	Items for Discussion
	5.1	Library Discussion DCD
	5.2	Contract C27 Panel Report DCD
	5.3	Draft MAV Strategic Work Plan 17/19 CEO
6.	Councillor Updates
7.	CEO Updates

Next Briefing:

Date and Time:	3 May 2017	Time: 5.00pm to 8.00pm
Location:	Charlton Council Chamber

Buloke Shire Council Ordinary Meeting Agenda Wednesday, 10 May 2017

7.2 Building Permits - Monthly Update

Author’s Title: Compliance Administration Officer

Department: Planning and Community Support File No: DB/14/02

Attachments:

Nil

RECOMMENDATION

That Council notes the information contained in the report on Building Permits approved by staff from 1 March 2017 to 31 April 2017.

1. Executive Summary

This report provides information on the Building Permits approved by staff from 1 March 2017 to 31 April 2017.

List of Building Permits Approved by Council Surveyor

Permit No.	Address	Project Description	Date Approved
20170012	Aitken Avenue, DONALD	New Building: Outdoor Shelter	01/03/2017
20170013	40 Complex Drive, SEA LAKE	Other: Light Towers	01/03/2017
20170014	19 Mildura Way, CHARLTON	Other: Veranda & Deck	14/03/2017
20170015	228 Jeruk River North Road, BUNGULUKE	New Building: Piggery Shed	16/03/2017
20170016	10 Wilkinson Street, SEA LAKE	New Building: Shed & Veranda	29/03/2017
20170017	59 Plumpton Road, CHARLTON	Demolition: Demolition of existing Sheds	29/03/2017
20170018	55 Campbell Street, BIRCHIP	Alteration: Replacing External Brick wall	30/03/2017
20170022	12 McCulloch Street, DONALD	Extension: Open Veranda Outdoor Area	13/04/2017

2. List of Building Permits Approved by Private Surveyors

Permit No.	Address	Project Description	Date Approved
20170019	36 McCulloch Street, DONALD	Extension: Office, Existing Fire Station, Shed, Motor Room Sign, Antenna	15/03/2017
20170020	14 Hillview Street, WYCHEPROOF	Re-stump: Dwelling	25/03/2017
20170021	191 Broadway, WYCHEPROOF	Re-Stump: Dwelling	30/03/2017

Buloke Shire Council Ordinary Meeting Agenda Wednesday, 10 May 2017

7.4 Sale of Part of 13 Armstrong Street, Charlton

Author’s Title: Contracts and Project Management Officer

Department: Works and Technical Services File No: CP/02/18

Attachments:

Nil

Relevance to Council Plan 2015 - 2019

Strategic Objective: An organisation that is responsibly governed with a strong emphasis on sustainable financial and risk management.

RECOMMENDATION

That Council:

1. Proceeds with the sale of part of 13 Armstrong Street, Charlton (formerly part of 15 Armstrong Street, Charlton) which is currently owned by Council and affixes the common seal to the Transfer of Land.

1. Executive Summary

In 2011 Council agreed to sell part of 15 Armstrong Street, Charlton to Ross Lane however the sale was never completed. This report is presented to Council in order to proceed with the sale.

2. Discussion

In 2009 Mr Lane approached Council and offered to purchase half of the Council owned land adjoining his property in 13 Armstrong Street, Charlton.

On 12 October 2011 Council agreed to sell approximately 673 square metres of the land situated at 15 Armstrong Street, Charlton to Mr Lane for the expansion of his business for $5,000. There was a shed located on part of that land which had been built by Mr Lane. RA & AL Lane Investments Pty Ltd (an entity controlled by Mr Lane) owned the adjoining property situate 13 Armstrong Street, Charlton.

On 30 August 2012 a plan of subdivision was registered which resulted in a not in common ownership title being created for 13 Armstrong Street, Charlton whereby Council and RA & AL Lane Investments Pty Ltd became the registered proprietors of 13 Armstrong Street, Charlton. This transaction occurred as part of the sale process however the sale process was never completed. The sale price was never paid and the Council owned land that is part of 13 Armstrong Street, Charlton was never transferred.

This Report recommends that Council completes the sale that was agreed to in 2011 and that arrangements be made to transfer that part of 13 Armstrong Street, Charlton which is owned by Council to RA & AL Lane Investments Pty Ltd upon receipt of the originally agreed sale price.

It is envisaged that a transfer of land with a retrospective deed of sale will be entered into by the parties to reflect the 2011 arrangement as it does not appear that any formal sale documentation was entered into at the time.

3. Financial Implications

The consideration payable by the purchaser is $5,000 (plus GST). The 2011 Council Report states that all legal and pre-sale costs associated with the transaction were to be met by the purchaser. The solicitor engaged by Council in 2011 continues to be involved in the sale and has advised Council that there will be no charge for the solicitor’s time to complete the transaction but all government fees (save for any duty) will be payable by the purchaser. The solicitor has agreed to cover the costs of any duty payable.

4. Cost Shift Considerations

With the transfer of ownership, all statutory rates and charges will be formally payable by RA & AL Lane Investments Pty Ltd. As the land is currently occupied by Mr Lane’s business these rates and charges are already being paid by RA & AL Lane Investments Pty Ltd.

5. Community Consultation

Council has been in regular discussions with Mr Lane about proceeding with the sale.

6. Internal Consultation

Senior Management has been consulted throughout the process.

7. Legislative / Policy Implications

Section 189 of the Local Government Act 1989 specifies the requirements to transfer Council property. A sworn valuation for the land being sold was obtained on 16 August 2011.

8. Environmental Sustainability

There are no environmental sustainability implications.

9. Conflict of Interest Considerations

No staff member involved in the preparation of this Report has a conflict of interest.

10. Conclusion

It is recommended that Council proceeds with the sale of that part of 13 Armstrong Street, Charlton which is currently owned by Council to RA & AL Lane Investments Pty Ltd.

Buloke Shire Council Ordinary Meeting Agenda Wednesday, 10 May 2017

7.5 Planning Applications Received - Monthly Update

Author’s Title: Planning Officer

Department: Planning and Community Support File No: LP/09/01

Attachments:

Nil

RECOMMENDATION

That the Council note information contained in the report on planning applications under consideration by staff and the status of each of these applications.

1. Executive Summary

This report advises provides information on planning applications under consideration by staff and the status of each of these applications.

2. List of Planning Applications

Application No	Applicant	Address	Date Rec	Summary of Proposal	Status
PPA701/17	Buloke Shire Council	Byrne Street and Camp Street, Donald	24/04/17	Native Vegetation removal	Referral
PPA700/17	MR & MA Allan	538 Calder Highway, Sea Lake	04/04/17	Use and development of land for a camping and caravan park (10 cabins and associated buildings) helipad	Referral to VicRoads
PPA699/17	Andrew Peverill	Calder Hwy Glenloth	04/04/17	Construction of a farm shed in Land Subject to Inundation	Referral to Catchment Management Authority
PPA698/17	Nick Pearse	3622 Sunraysia Hwy Donald	03/04/17	Second dwelling on Lot	Notice of application
PPA697/17	Averyll Loft – Wycheproof Community Resource centre	280 Broadway Wycheproof	28/03/17	Construction of a single car lockup garage	Notice of application
PPA692/17	Ross Williams	97 Railway Avenue Sea Lake	06/02/17	Use and development of land for a 32 room accommodation facility	Referral to Vicroads
PPA688/16	JG Wright	842 Devon Park Rd Donald	09/01/17	Expansion of the existing 6300 head piggery to 13500 head with 18 new eco shelters	Awaiting Works Approval from EPA

Buloke Shire Council Ordinary Meeting Agenda Wednesday, 10 May 2017

8.2 Management Reports

8.2.1 Community Sport Infrastructure Fund - Sport and Recreation Victoria

Author’s Title: Coordinator Community Facilities

Department: Works and Technical Services File No: GS/03/09

Attachments:

Nil

Relevance to Council Plan 2015 - 2019

Strategic Objective: A Shire where roads, drains, public spaces, community facilities, parks and other essential infrastructure are fit for purpose, well maintained and contribute to the well-being of the community.

RECOMMENDATION

That Council:

1. Submits a funding application for $100,000 from Sport and Recreation Victoria for the stadium floor upgrade at the Donald Recreation Reserve through the Community Sport Infrastructure Fund.

2. Submits a funding application for $100,000 from Sport and Recreation Victoria for the development of a community gymnasium at the Donald Recreation Reserve through the Community Sport Infrastructure Fund.

3. Submits a funding application for $100,000 from Sport and Recreation Victoria for the development of unisex change rooms as a part of the Charlton Park 2020 development through the Community Sport Infrastructure Fund (Female Friendly Facilities stream).

4. Submits a funding application for $20,000 from Sport and Recreation Victoria for the development of a community play space strategy through the Community Sport Infrastructure Fund (Planning stream).

5. Considers an allocation of $150,000 in matching funding for the two Donald projects and Charlton Park project, and $10,000 in matching funding for the community play space strategy in the development of the 2017/18 and 2018/19 capital budgets to support the applications.

1. Executive Summary

Sport and Recreation Victoria has recently released the Community Sport Infrastructure Fund. The Community Sports Infrastructure Fund provides grants for planning or building and improving existing infrastructure where communities conduct, organise and participate in sport and recreation across the state. The funding is calculated at a ratio of $2 (state): $1 (Council/community). This round of the Community Sport Infrastructure Fund closes on 7 June 2017.

2. Discussion

Donald Community Precinct

Council has been working with the Donald Community Precinct Committee and the State Government over the past two years to develop a funding strategy for the upgrade of the Donald AA Dunstan Pavilion and Blue Room. The estimate from quantity surveyors for the project is $2.8 million. The existing facility is in deteriorating and requires significant investment in the medium term to ensure it remains a safe and highly utilised facility into the future.

Council has previously endorsed a commitment of federal drought funds to the value of $475,000 to the project, and the project features significantly in Council’s forward capital budget program. The local community has committed $250,000 toward the project and the project recently attracted $100,000 from the Country Football and Netball Program. Officers continue to advocate and work with the State Government to identify options to progress this project.

It is recommended that Council approves two applications to Sport and Recreation Victoria totalling $200,000 and considers an allocation of $100,000 in matching funding in the 2018/19 capital budget. This funding would support the development of a stadium floor upgrade and community gymnasium which forms part of the overall project.

Charlton Park 2020

The $4.2 million Charlton Park 2020 project is edging closer to reality with external funding almost fully secured for this project. Whilst a majority of funding has been sought through Regional Development Victoria, there remains an opportunity for Council to leverage the Community Sport and Infrastructure Fund. It is proposed Council seek funding of $100,000 from the funding program to support the development of unisex change rooms within the development. All of the change facilities within the Charlton Park 2020 Multi-purpose Facility have been designated to be female friendly.

Council officers have engaged with State Government representatives who are supportive of Council submitting this application. The Charlton Park 2020 Committee have committed $50,000 of community fundraising toward the project.

Playspace Strategy

The requirement for a play space strategy has been identified as an important means in upgrading the main parks within Buloke townships to enhance the offering for local residents and tourists who regularly visit within the towns. This has been reinforced at the recent Community Forum Summit and in discussions with township forums. The project will seek to establish master plans for one park in each of the 10 townships, incorporating interpretative play equipment, shade, BBQ’s and open space. This planning process will give Council increased ability to strategically invest into community open space to meet community needs. Importantly, the master plans will form a key part of future infrastructure funding applications to upgrade Council’s parks.

The Playspace Strategy is estimated to cost $30,000 of which $20,000 will be sought through the Community Sport Infrastructure Fund, and $10,000 as part of Council’s 2018/19 Capital program.

3. Financial Implications

These funds would support important projects that have a high level of community and Council backing. If Council is successful in receiving the funding for the projects, it will be responsible for delivering the projects and acquitting them.

Funding strategies for each project have been developed and all projects will need to be considered in future capital works budgets.

4. Cost Shift Considerations

There are no cost shift considerations in this report.

5. Community Consultation

Council officers continue to work with the Donald Community Precinct Committee and Charlton Park 2020 Committee in planning and advocacy for these projects.

The Playspace Strategy will involve a significant amount of engagement with the community throughout its development.

6. Internal Consultation

Senior Management and Council have been engaged throughout the planning process of this project.

7. Legislative / Policy Implications

There are no legislative or policy implications within this report.

8. Environmental Sustainability

Upgrades to the facilities will incorporate environmentally sustainable design features.

9. Conflict of Interest Considerations

No officer involved in the preparation of this report had a conflict of interest.

10. Conclusion

It is recommended that Council submits three applications $100,000 under the Community Sport Infrastructure Fund for Donald Community Precinct and Charlton Park 2020 development and considers allocating $150,000 in the 2018/19 capital program to support these applications. It is also recommended Council apply for $20,000 for the development of a Playspace Strategy and consider an allocation of $10,000 to support the project.

Buloke Shire Council Ordinary Meeting Agenda Wednesday, 10 May 2017

8.2.2 Permission to seek approval from the Minister for Planning Scheme Amendment C33 – Rezone two parcels of land in Birchip

Author’s Title: Director Community Development

Department: Planning and Community Support File No: LP/09/01

Attachments:

Nil

Relevance to Council Plan 2015 - 2019

Strategic Objective: A local economy in which new business is actively encouraged; investment welcomed; employment created; business skills developed and local networks are supported.

RECOMMENDATION

That Council:

1. Adopts proposed Planning Scheme Amendment C33

2. Seeks approval from the Minister for Planning of Planning Scheme Amendment C33

1. Executive Summary

Proposed Planning Scheme Amendment C33 rezones two parcels of land in Birchip to reflect ownership and use of the land. The amendment has been authorised and exhibited and requires adoption by Council and approval by the Minister.

2. Discussion

The amendment is required to rezone 14 Cumming Avenue, previously owned by the water authority and zoned Public Use Zone – Service and Utility to Commercial 1 Zone, reflecting the ordinary requirement for privately owned land to not be zoned Public Use.

The amendment is required to rezone 15 Sherwood Street, currently zoned Township Zone to Commercial 1 Zone. The dwelling that previously existed on this land burnt down, the land has been purchased by TMC Consulting and is adjacent to the current business and is to be used by the business. This parcel would be isolated as Township Zone with Commercial 1 Zone on both adjacent boundaries. Objective 3 of clause 21.02-2 of the Buloke Planning Scheme includes applying the Commercial 1 Zone within town centres to promote a consolidation of commercial areas

The Amendment applies to:

· 14 Cumming Avenue, Birchip (comprising Allotment 1A9 parish of Karyrie, Lot 34 Plan LP3627, Lot 1 Plan TP334899).

The land fronts Cumming Avenue and runs through to Sherwood Street. Currently, the land abuts Road Zone 1 on the west boundary, Commercial 1 Zone to the north and south boundaries on the western half of the land, Township Zone on the north, south and east boundaries on the eastern half of the land.

The site contains a brick office building on the land fronting Cumming Avenue. The land contains storage sheds on the land fronting Sherwood Street. The land is currently zoned Public Use Zone and is proposed to be rezoned to Commercial 1 Zone

· 15 Sherwood Street, Birchip (comprising Lot 1 Plan TP211117 and Lot 2 Plan TP211117)

The land is on the corner of Rundle Street and Sherwood Street. The west boundary adjoins the Commercial 1 Zone and the south boundary adjoins the Public Use Zone (proposed to be Commercial 1 as per above). The land is currently vacant, being utilised by TMC for equipment storage.

The land is currently zoned Township Zone and is proposed to be rezoned to Commercial 1 Zone.

The amendment was advertised on the 15^th February 2017, with the closing date for submissions on Thursday 23^rd March 2017. Three responses were received from statutory authorities.

· The response from the Department of Environment, Land, Water and Planning advised that it supports the proposed amendment.

· The response from the Department of Economic Development, Jobs, Transport and Resources (incorporating comments from VicRoads, Transport for Victoria and Public Transport Victoria) stated that it had no objections to the proposed amendment.

· The Environmental Protection Agency (EPA) has no concerns with the proposed planning scheme amendment. The EPA noted that there is insufficient evidence to confirm that the previous depot did not contain chemicals and fuels and that spills did not occur. EPA requested that if a sensitive use is proposed in the future that council inform the EPA for further discussion. If a sensitive use is proposed in the future a site assessment may be appropriate.

Planning officers had investigated environmental concerns by making contact with the previous operators of the site. Only one employee who worked at the site is still with the organisation. The information from this employee is that the site was mainly used by the utility for management and vehicle storage purposes. He recalled a fuel tank that leaked and was removed in the early 90s. All contaminated earth was removed and someone came and approved the remediation but he doesn’t know who they represented.

It is recommended that Council seeks approval for Planning Scheme Amendment C33.

3. Financial Implications

All costs will be borne by the applicant including advertising costs and Department submission fees.

4. Cost Shift Considerations

Nil.

5. Community Consultation

The amendment was advertised on the 15^th February 2017, with the closing date for submissions on Thursday 23^rd March 2017.

The proposed Planning Scheme Amendment was advertised by

· Notice in the Buloke Times

· Notice in the Government Gazette

· Letters sent to the adjoining properties

· Letters to the prescribed Ministers and referral authorities

6. Internal Consultation

Nil.

7. Legislative / Policy Implications

The amendment process is detailed in the Planning and Environment Act 1987 and relevant regulations as prescribed by the Minister.

8. Environmental Sustainability

Nil.

9. Conflict of Interest Considerations

No officer involved in the preparation of this report has a conflict of interest.

10. Conclusion

It is recommended that Council adopt planning scheme amendment C33 and seek approval from the Minister for Planning.

Buloke Shire Council Ordinary Meeting Wednesday, 10 May 2017

8.2.3 Authorisation - Shane McGlone

Attachment 1 Instrument of Appointment and Authorisation - Shane McGlone

Instrument of Appointment and Authorisation

In this instrument "officer" means -

Shane McGlone

By this instrument of appointment and authorisation Buloke Shire Council -

PART A

1. under section 224 of the Local Government Act 1989 - appoints the officer to be an authorised officer for the administration and enforcement of -

the Country Fire Authority Act 1958

the Domestic Animals Act 1994

the Emergency Management Act 1986

the Environment Protection Act 1970

the Graffiti Prevention Act 2007

the Impounding of Livestock Act 1994

the Local Government Act 1989

the Road Management Act 2004

the Road Safety Act 1986

the Summary Offences Act 1966

the regulations made under each of those Acts

the local laws made under the Local Government Act 1989

and any other Act, regulation or local law which relates to the functions and powers of the Council;

PART B

2. under section 96A(1)(a) of the Country Fire Authority Act 1958 – appoints the officer to be the assistant fire prevention officer.

3. under section 72 of the Domestic Animals Act 1994 - appoints the officer to be an authorised officer for the purposes of the Domestic Animals Act 1994.

4. under section 21 of the Emergency Management Act 1986 – appoints the officer to be a Municipal Emergency Resource Officer.

5. under section 4(1) of the Environment Protection Act 1970 - appoints the officer to be a litter enforcement officer for the purposes of the Environment Protection Act 1970.

6. under section 48A of the Environment Protection Act 1970 – appoints the officer to be an authorised officer for the purposes of section 48A.

7. under section 19(1) of the Graffiti Prevention Act 2007 – appoints the officers to be an authorised person for the purposes of carrying out Council's functions under section 18.

8. under section 71(3) of the Road Management Act 2004 – appoints the officer to be an authorised officer for the purposes of the Road Management Act 2004.

9. under section 59(1)(a)(ii) of the Road Safety Act 1986 – authorises the officer to exercise the powers under section 59(1)(a) of that Act.

10. under section 59(1)(d) of the Road Safety Act 1986 – authorises the officer to exercise the powers under section 59(1)(d) of that Act.

11. under section 77(5) of the Road Safety Act 1986 – appoints the officer as an officer for the purposes of section 77(5) of that Act.

12. under section 87(1A) of the Road Safety Act 1986 – authorises the officer to exercise the power in section 87(1A) of that Act.

13. under section 87(1B)(c) of the Road Safety Act 1986 – authorises the officer to exercise the power in section 87(1B)(c).

14. under section 87(1E) of the Road Safety Act 1986 – authorises the officer to exercise the power in section 87(1E).

15. under regulation 84(c)(ii) of the Road Safety (General) Regulations 2009 – authorises the officer for the purposes of filing a charge or an offence under section 90E of the Road Safety Act 1986 or under a regulation under that Act.

PART C

16. under -

section 232 of the Local Government Act 1989^{^[1]}

section 77(2)(b) of the Road Safety Act 1986^{^[2]}

section 77(4) of the Road Safety Act 1986 [Note – only where Council is a Committee of Management under the Crown Land (Reserves) Act 1978]

sections 48A(9)(c) and 59(3)of the Environment Protection Act 1970

section 92 of the Domestic Animals Act 1994^{^[3]}

section 96 of the Road Management Act 2004

section 33A of the Impounding of Livestock Act 1994

section 10(4) of the Graffiti Prevention Act 2007

authorises the officer generally to institute proceedings and represent Council in proceedings for offences against the Acts, regulations and local laws described in this instrument.

It is declared that this Instrument -

(a) comes into force immediately upon its execution;

(b) remains in force until varied or revoked.

This Instrument is authorised by a resolution of the Buloke Shire Council on 15 September 2016

THE COMMON SEAL of the BULOKE SHIRE COUNCIL has hereunto affixed in the presence of

…………………………………………………Councillor

………………………………………………….Chief Executive Officer

Date:

Buloke Shire Council Ordinary Meeting Agenda Wednesday, 10 May 2017

8.2.4 Buloke Planning Scheme Amendment C27 - Planning Panel and future actions

Author’s Title: Director Community Development

Department: Planning and Community Support File No: LP/09/12

Attachments:

1 Planning Panel report

Relevance to Council Plan 2015 - 2019

Strategic Objective: An organisation that is responsibly governed with a strong emphasis on sustainable financial and risk management.

RECOMMENDATION

That Council:

1. Adopt Buloke Planning Scheme Amendment C27 in accordance with the Planning Panel recommendations.

1. Executive Summary

A Planning Panel report has now been submitted to Council with regard to objections received to Planning Scheme Amendment C27 and it is recommended that Council adopt the amendment in accordance with the Panel report and seek adoption from the Minister.

2. Discussion

Buloke Planning Scheme Amendment C27 was authorised and advertised in accordance with the relevant legislation. The Amendment seeks to change the Donald and Charlton Floodway and Land Subject to Inundation Overlay maps. Objections were received and Council referred them to a Planning Panel.

The Planning Panel was held on the 24^th March, 2017 in Charlton and a number of submitters appeared to present their objections to the amendment. The Planning Panel report was provided to Council on the 13^th April, 2017 and publically released on the 19^th April, 2017 with copies sent to all objectors.

The Panel recommends that Amendment C27 to the Buloke Planning Scheme be adopted as exhibited, subject to amending Map 40LSIO‐FO (Charlton) to apply the flood mapping revised to take into account recent road works on Charlton‐St Arnaud Road, as per the request from Council and the North Central Catchment Management Authority.

If the planning scheme amendment is adopted by Council, Council staff will seek adoption from the Minister for Planning.

3. Financial Implications

The cost of the planning panel was budgeted for in this financial year.

4. Cost Shift Considerations

There are some minimal costs incurred for carrying out the proposed amendment that was requested by the North Central Catchment Management Authority but Council is currently seeking financial assistance for these.

5. Community Consultation

The proposed Planning Scheme Amendment was advertised by:

· Notice in the Buloke Times and North Central News

· Notice in the Government Gazette

· Letters sent to the affected properties

· Letters to the prescribed Ministers and referral authorities

· Community consultation sessions held in Charlton and Donald

6. Internal Consultation

Nil

7. Legislative / Policy Implications

The amendment process is detailed in the Planning and Environment Act 1987 and relevant regulations as prescribed by the Minister.

8. Environmental Sustainability

Nil

9. Conflict of Interest Considerations

No officer involved in the preparation of this report had a conflict of interest.

10. Conclusion

It is recommended that planning scheme amendment C27 be adopted as per the Planning Panel recommendations.

Buloke Shire Council Ordinary Meeting Agenda Wednesday, 10 May 2017

8.2.5 Delivery of future library services in Buloke Shire

Author’s Title: Director Community Development

Department: Planning and Community Support File No: CS/09/08

Attachments:

1 Library Review Report

Relevance to Council Plan 2015 - 2019

Strategic Objective: A Buloke community where people of all ages, backgrounds and abilities, are embraced and supported and can access the Council services they need to help live healthy and fulfilling lives.

RECOMMENDATION:

That Council
1. Assumes direct management of library services as of 1 July, 2018 as per Option 3.

2. Authorise the CEO to undertake negotiations and sign any documents relating to the

withdrawal from the Regional Library Agreement.

3. Sign and seal the Service and Funding Agreement 2017 – 2020 subject to an agreed

addition that the Regional Library Agreement clauses take precedence.

1. Executive Summary

Following notification of the withdrawal of Central Goldfields Library Services (CGLS) from Charlton, Council undertook a Library Services Review to look at the best options for providing library services in the future. This report details three options, two for delivery by Wimmera Regional Library Corporation (WRLC) and one for Buloke Shire Council to directly manage the library service. All three options have positives and negatives; however, on the balance of service provision and costs the option for Council to directly manage the service provides the best future delivery of library services to the community.

2. Discussion

Buloke library services have been provided by three different organisations following amalgamation. Swan Hill Library Corporation (SHLC) has provided Sea Lake, Berriwillock, Culgoa, Nullawil and Wycheproof with services, CGLS has provided Charlton with a service and WRLC has provided services to Birchip, Watchem and Donald.

Considerable consultation has been entered into across the ten main communities in Buloke to determine their needs and desires for library services. This has included:

- Advertising online and in local papers to attract library users to form town discussion groups,

- Meetings held in nine townships with varied attendance,

- Numerous phone calls and emails to discuss options for future library services,

- Meetings with principals to discuss the role of the schools,

- Meetings with a range of other libraries and stakeholders including the Victoria Public Library Authority, Municipal Association of Victoria and State Government library departments, and;

- A number of commercial providers of books, I.T. and furniture.

The way in which the library service is currently delivered is primarily mobile; however there are two existing arrangements that vary from the mobile library provision. These are the Birchip static joint school/community library and the alternate Fridays in Donald, where the library service is provided in the Hub. Both arrangements work well and the communities that use these services would like them to continue to be delivered in that way.

The towns that currently receive mobile library services are satisfied with the delivery, however many users want to see more programs being delivered including early years literacy opportunities. Overwhelmingly, library users and communities have demonstrated to Council that the library service is important to the ongoing success of their community and is an important investment in the wellbeing of their population. It is, however, an underutilised service that could be considerably enhanced.

The Library Service Review found that the utilisation of the library service was very low. It is likely that a service that better meets the needs of our residents will be more heavily used. Also, the mode of mobile delivery is one that is being phased out across the state. This can be seen by the actions of CGLS in the removal of their service to Charlton and the future actions of SHLC.

Whilst undertaking community consultation throughout September and October, Council staff requested WRLC to provide an option in which they took responsibility for delivery of the entire service throughout the Shire. WRLC has provided two options and these have been provided as Option 1 and Option 2.

All three options are tabled below in relation to the hours proposed to be delivered and the Net Present Value (NPV) of each option should grants be successful or unsuccessful.

Option 1; WRLC

The service to be provided by WRLC would see Birchip and Donald remain as static sites and WRLC deliver mobile library services to Watchem, Charlton, Wycheproof, Nullawil, Culgoa, Berriwillock and Sea Lake over three days per fortnight. This would also include a cost in 2020/21 for the purchase of a new mobile library truck unless grant funding can be obtained.

The price provided by WRLC for the extension of the service to include Sea Lake, Berriwillock, Culgoa, Nullawil, Wycheproof and Charlton is $191,310 per annum. It should be noted that as a member of WRLC, Council will be charged in line with the budgets of the Corporation as they are adopted by the Corporation on an annual basis and is not guaranteed the above price per annum.

Option 2; WRLC

The service to be provided by WRLC would see it gradually building up to five static library sites; Birchip, Donald, Wycheproof, Charlton and Sea Lake; as well as mobile bus delivery in to Watchem, Nullawil, Culgoa and Berriwillock.

Static sites would likely be provided at Birchip P-12, Tyrrell College P-12, Donald Hub, Wycheproof Resource Centre and an appropriate location in Charlton would need to be decided with considerable community consultation.

This would occur over three years and would require the cost of developing the static sites being borne by Council including renovations, stock and equipment. Grant funding for renovations and equipment may be available through the Living Libraries grant stream.

Option 3; Buloke Shire direct delivery

This option is for Council to directly deliver and manage the library service following withdrawal from the WRLC in line with the timelines set out in the Corporation Agreement. This would mean commencement on 1 July, 2018. The services would be delivered in the following way:

Charlton – community consultation to find an appropriate location.

Open to the public 1 day per week, staffed by Council librarian.

Donald – continue to use the Hub in the Main Street.

Open to the public 1 day per week, staffed by Council librarian.

Wycheproof- utilise the Wycheproof Resource Centre with a future proposal to extend the building to house the library area.

Open to the public 1 day per week, staffed by Council librarian.

*Centre may decide to use its own staff with reimbursement by Council.

Birchip and Sea Lake – to be joint community school libraries.

Open to the public for 8 hours per week staffed by school librarians and reimbursed by Council. Birchip has indicated that they will continue to allow the public access during school hours.

Nullawil (primary school site), Culgoa (general store), Berriwillock (community centre) and Watchem (Public Hall Supper Room) - will be set up and staffed once a fortnight by the Council librarian for one hour with timetabling to take advantage of existing activities already being conducted such as playgroup and planned activity groups.

In the consultation with the Nandaly community, they indicated that they were happy to continue to use the service offered in Sea Lake and did not want an individual library service.

Options 2 and 3, which include static library premises in the five large townships provide for better delivery of programed activities as there will be the capacity for delivery of these services along with a specific site in which those activities can take place.

Whilst the WRLC options provide for library coverage across the Shire, direct management allows for more flexibility of service delivery and additional services, such as:

- Council librarian directly liaising with residents and providing customer services

- The ability for eLearning students to sit exams in a supervised public space

- Direct Care Workers ordering books on behalf of clients

- Council librarian delivering early years programs into preschools and primary schools

- Council librarian rolling out competitions such as the Premiers Reading Challenge

- Council librarian being able to deliver books to health service locations

- Coordination of programs for seniors such as technology familiarisation

There are no current staff employed by Council to deliver library services and they would need to be recruited, however the costs have been factored into option 3. There have been offers of assistance by a number of libraries to provide training opportunities as well as collection material. Birchip joint school library has three part time staff that have knowledge of the library systems in place to work with the Council librarian and will be able to provide relief should the Council librarian be absent or on leave.

In addition the direct management option budget allows for a full time librarian, giving them one administration day that would allow for significant turnover of stock when moving about the Council. Currently the mobile bus service provides a collection of 3,000 items which is turned over at 6% per month. This means that in an average year the number of books available for viewing is approximately 5,160. It is envisaged that the mobile set up under direct management would provide 300 books per visit but with a 100% turnover, meaning that 7,800 items would be available for viewing annually.

Proposed fortnightly schedule for option 3 would look similar to below:

Monday

Tuesday

Wednesday

Thursday

Friday

Days

Week 1

Admin – organise rotations and SWIFT intake

Wycheproof

9-10 Pre school

10-5 Resource centre, lunch 1-2pm

Seniors program in pm

Charlton

9-10 Pre school

10-5 Location TBC, lunch 1-2pm

Seniors program in pm

Mobile

Nullawil 9:30-10:30

Birchip for rotation

Watchem 2-3pm

Donald

9-10 am St Marys reading

10-5pm Hub, lunch 1-2pm

10:30-11:30 Early Years Program

Birchip and Seal Lake to determine their eight community library hours

Week 2

Admin – organise rotations and SWIFT intake

Wycheproof

9-5 Resource centre, 1-2pm lunch

10:30-11:30 Early Years Program

Charlton
9-10 St Josephs PS
10:30-11:30 Early Years Program

10-5 Location TBC, 1-2pm lunch

Sea Lake

9:30-10:15 St Marys

10:15-11 Pre school

11-12 Sea Lake rotation

1:30-2:30 Berriwillock

3-4 Culgoa

Donald
9-10am Donald PS reading

10-5pm Hub, lunch 1-2pm

10:30-11:30 Seniors Program

Birchip and Seal Lake to determine their eight community library hours

Listed below are the alternate options hours for each township and the Net Present Value over five years for each option should Council be successful with grants or not.

Hours allocated and costs under the alternative options:

Location	Option 1	Option 2	Option 3
Berriwillock	1	1	1
Culgoa	1	1	1
Nullawil	1	1	1
Watchem	1	1	1
Sea Lake	Approx. 10	10	16
Wycheproof	Approx. 10	10	15
Charlton	Approx. 10	20	15
Birchip	16	16	16
Donald	14	20	15
Total	Approx. 64	80	81

Financial analysis:

Options	NPV with grants realised	NPV without grants
1. WRLC Mobile delivery	$ 384,373	$ 485,981
2. WRLC Static and mobile	$ 719,274	$ 824, 223
3. Direct Management static and mobile	$ 405,701	$ 534,803

It is recommended that for all the reasons and flexibility set out above, direct management is the preferred solution for future delivery of library services in the Buloke Shire.

3. Financial Implications

The Net Present Value calculated for each option over five years includes one-off capital costs, such as the purchase of book stock and fit out costs for static sites for Options 2 and 3, as well as the cost of a new mobile library for Option 1. Grant funding for each of the options would be applicable to any capital costs other than the purchase of book stock.

The figures in the above table vary slightly from those in the consultants report attached as Council has undertaken more detailed financial analysis in consultation with WRLC.

4. Cost Shift Considerations

There are no cost shift considerations.

5. Community Consultation

There has been widespread community consultation, initially through the Buloke Shire Library Review surveys and then in addition by the Director of Community Development in all ten townships during September and October through meetings, phone calls and emails to ascertain the communities’ needs for a comprehensive and fulfilling library service.

6. Internal Consultation

Internal consultation has taken place with the Finance Department in relation to procurement and depreciation and with the IT Department in relation to software and hardware requirements as well as ongoing maintenance and resources.

7. Legislative / Policy Implications

Withdrawal from WRLC is governed by the Regional Library Agreement.

8. Environmental Sustainability

The provision of static libraries and the use of a van rather than a large mobile library would result in a reduction of carbon emissions.

9. Conflict of Interest Considerations

No officer involved in the preparation of this report had a conflict of interest

10. Conclusion

It is recommended that Council become direct manager of library services as of 1 July, 2018, i.e. Option 3.

Buloke Shire Council Ordinary Meeting Agenda Wednesday, 10 May 2017

8.2.5 Delivery of future library services in Buloke Shire

Attachment 1 Library Review Report

Buloke Shire Council Ordinary Meeting Agenda Wednesday, 10 May 2017

8.2.6 Draft Council Plan 2017-21 Endorse for Community Exhibition

Author’s Title: Director Community Development

Department: Planning and Community Support File No: CM/13/07

Attachments:

1 Buloke Shire Council Plan

Relevance to Council Plan 2015 - 2019

Strategic Objective: A Buloke community connected and involved in shaping decisions that affect them.

RECOMMENDATION

That Council:

1. Endorse the draft Council Plan 2017-2021 for exhibition.

2. Invite submissions by public notice in accordance with Sections 125 and 223 of the Local Government Act 1989.

1. Executive Summary

Council is required to prepare and approve a four year Council Plan by 30 June 2017. This report provides Council with the opportunity to consider the draft Council Plan 2017-2021 prior to its release for public exhibition.

2. Discussion

Developing the four year Council Plan has been a key activity of Councillors and Officers since Council elections were held in October 2016.

The Council Plan is an important strategic document that sets out the goals and priorities for Council over the next four years as well as the strategies to achieve them. Council sought to understand its community by undertaking a range of community consultations including online surveys, listening posts in the ten townships and a community forum in Wycheproof.

Drawing upon feedback from the proposed draft consultation the final revised Council Plan and Budget will be presented at a Special Council meeting on the 28 June 2017 for adoption.

The Draft Council Plan has five themes including:

1. Deliver our service in a financially viable way, through:

- Improving our financial planning and reporting

- Continuous service improvement for efficient and flexible services

- Enhancing our Information Communication and Technology to improve productivity

- Advocating for improved financial outcomes for rural communities

2. Build a healthy and active community, by:

- seeking effective place based health services and initiatives focused on prevention based measures

- Advocating for accessible public and community transport for all Buloke residents

- Promoting and enhance passive and active recreation

- Developing community plans to enhance the liveability of all Buloke communities

- Actively working to reduce community violence and support victims in partnership with key agencies

-Developing and Buloke inclusiveness plan to address access and engagement of all residents.

3. Diversify and enhance our local economy, through:

-Strengthening Agribusiness diversification

-Capitalising on tourism opportunities

-Advocating and facilitating improved and equitable connectivity to promote liveability

-Encouraging and promoting renewable energy options as a driver of economic growth and a sustainable environment

- Seeking funding for regional supply chain strategies (road and rail) to secure viable market access for Buloke products

- Promoting the lifestyle and economics of living in Buloke.

4. Responding to and enhancing our built and natural environment by:

- Reducing the asset renewal gap

- Partnering with communities to develop fit for purpose multi use hubs

- Building community preparedness and resilience to the effects of extreme weather events

-Enhancing the strategic delivery of Council assets

-Ensuring the ongoing practical management and protection of the Shire’s native vegetation

- Supporting communities’ access to recreational water by enhancing aquatic features

-Becoming a champion of environmental sustainability through design and practice

- Improving waste management practices and reduce waste to landfill for improved environmental outcomes

5. Support our Councillors, staff, volunteers and the community to make informed and transparent decisions though:

- Ensuring the Buloke Organisational Development Strategy supports our culture.

- Ensuring our Councillors have support in performing their roles and responsibilities

- Reviewing and monitor partnership arrangements to maximise services for Buloke Shire Council

- Increasing our communication and involvement with the community in decisions making

- Recognising our Volunteers and support their significant contributions.

The strategic objectives then have a range of actions and methodology for monitoring our achievement against them to ensure we can review the Council Plan annually in an accountable way.

In addition, Council is proposing to incorporate the Public Health and Wellbeing Plan in to the Council Plan for the first time. This has meant an examination of Buloke health status and data along with goals and strategies for creating a community in which people can achieve maximum heath and wellbeing.

3. Financial Implications

The Strategic Resource Plan outlines the financial and non-financial resources required to achieve Council’s strategic objectives expressed in the Council Plan.

4. Cost Shift Considerations

There are no cost shift considerations in this report.

5. Community Consultation

Community consultation in relation to the draft Council Plan included:

- Advertising through media

- Online survey portal

- Physical distribution of surveys to Home and Community Care Clients

- Listening posts in the ten townships

- Community Forum

Approximately 101 responses were received in relation to the draft council plan development and 24 participants representing most towns in the Shire attended the Community Forum.

We heard from a number of people that the language used in the consultation documents was not Plain English and made providing feedback difficult. The Council Plan needs to articulate the Council priorities, be leveraged for funding applications but also be a community owned document for their benefits. As a result we have changed some language throughout the Council Plan to improve readability.

In addition, many responses listed all areas as priorities between important and very important. Overwhelmingly public infrastructure such as roads, footpaths, lakes, pools and parks saw the largest margins of importance throughout the consultation and we have attempted to reflect that high importance in our strategic objectives and actions for those areas.

Council also needs to look at better ways of educating the community about the number of roles we are required to carry out as a result of state legislation including; Emergency Management, Domestic Animal Management, Planning, Building, Environmental compliance, Public Health and Maternal Child Health Programs to list a few. There were a lot of responses that queried Council’s involvement in a range of partnerships and advocacy and suggested Council stick to rates, roads and rubbish. Taking this feedback on board we will endeavour to use our media presence to provide information to the community on the range of services Council provides and why.

People making formal submissions on the draft Council Plan and Budget will be able to present their submissions at the 14 June 2017 Ordinary Council meeting. Community consultation and discussion is important in testing that the ideas and direction in the Council Plan resonate with our residents, businesses and stakeholders.

6. Internal Consultation

Internal consultation has been undertaken at Senior Management Team level and with the Finance department.

7. Legislative / Policy Implications

The Council Plan is a legislative requirement under Section 125 of the Local Government Act 1989.

The Council Plan is a legislative requirement under Section 125 of the Local Government Act 1989 and must include:

- he strategic objectives of the Council

- Strategies for achieving the objectives for at least the next 4 years

- Strategic indicators for monitoring the achievement of the objectives

- A Strategic Resource Plan

Additionally, Council is required to consult the community on the draft Council Plan. Under Section 223, a person has a right to make a submission under section 223 on the proposed Council Plan; in particular, the Council must publish a public notice:

- Specifying the matter in respect of which the right to make a submission applies

- Containing the prescribed details in respect of that matter

- Specifying the date by which submissions are to be submitted, being a date which is not less than 28 days after the date on which the public notice is published

- Stating that a person making a submission is entitled to request in the submission that the person wishes to appear in person, or to be represented by a person specified in the submission.

Under the Public Health and Wellbeing Act 2008, Council is required to prepare a Municipal Public Health and Wellbeing Plan (PHWB) every four years. There are a number of statutory requirements in developing a PHWB Plan and the Act does allow it to be incorporated into the Council Plan which we are proposing to do for the first time.

8. Environmental Sustainability

Environmental Sustainability has been incorporated in to a number of strategic objectives and actions throughout the draft Council Plan.

9. Conflict of Interest Considerations

No officer involved in the preparation of this report had a conflict of interest.

10. Conclusion

The draft Council Plan 2017 - 2021 represents Council’s understanding of the opportunities and challenges faced by Buloke and how we can work to best achieve what is important to the community.

Buloke Shire Council Ordinary Meeting Agenda Wednesday, 10 May 2017

8.2.7 Portion of Lot 1 of Title Plan 429204E (known as 23 Sherwood St, Birchip) - Transfer of Ownership

Author’s Title: Director Community Development

Department: Planning and Community Support File No: CR/07/02

Attachments:

1 Map of portion area

Relevance to Council Plan 2015 - 2019

Strategic Objective: An organisation that is responsibly governed with a strong emphasis on sustainable financial and risk management.

RECOMMENDATION

That Council:

1. Notes the planning permit awaiting certification relating to the four lot subdivision of Sherwood Street, Birchip.

2. Publically advertises its intention under Section 223 of the Local Government Act 1989 to transfer the ownership of a portion of Lot 1 of Title Plan 428204E to amalgamate with Lot 1 of Title Plan 646493 to comply with Section 189 requirements.

3. Receives a subsequent report at the conclusion of the Section 223 period to consider any submissions.

1. Executive Summary

This report seeks to advertise the proposal of transfer a small portion of land from one Title to another in line with Councils legal responsibilities under Section 189 and 223 of the Local Government Act 1989.

2. Discussion

Council has recently undertaken a subdivision to excise off 21 Sherwood Street, Birchip for sale as surplus land. In undertaking the four lot subdivision, 24 Cumming Avenue, Birchip would lose its rear carriageway easement. Negotiations have taken place with the owners of 24 Cumming Avenue about exchanging the lost easement for a small portion of land (approx. 98m2) from Lot 1 of Title Plan 429204E, known as 23 Sherwood Street to square up their Title boundaries.

The portion of land is at the rear of the Birchip Senior Citizens land but does not impact on the ability to drive around the current building. It is currently vacant land.

Under Section 189 of the Local Government Act 1989 Council is required to publically advertise as per the Section 223 requirements their intention to sell or transfer land and consider any submission received.

3. Financial Implications

As part of this process, it is foreseen that legal fees and duty for the transfer of ownership will be payable by Council.

4. Cost Shift Considerations

There are no cost shift considerations in this report.

5. Community Consultation

This report recommends Council conducts a public consultation process with regard to the proposed transfer of the property at 23 Sherwood Street, Birchip. The proposed four lot subdivision has also been through a public notification and referral process

6. Internal Consultation

Consultation has been undertaken with the Project and Contracts officer.

7. Legislative / Policy Implications

This report seeks to ensure Council abides by the requirements of the Local Government Act 1989 with respect to the sale or transfer of land.

8. Environmental Sustainability

There are no environmental sustainability considerations in this report.

9. Conflict of Interest Considerations

No officer involved in the preparation of this report had a conflict of interest.

10. Conclusion

It is recommended that Council acknowledges the four lot subdivision proposal that removes the carriageway easement from Lot 1 of Title Plan 646493 and seeks to undertake a consultation process under Section 223 of the Local Government Act 1989 advising of its intention to transfer the ownership of a portion of Lot 1 of Title Plan 429204E to Lot 1 of Title Plan 646493.

Buloke Shire Council Ordinary Meeting Agenda Wednesday, 10 May 2017

8.2.8 Interstate Travel to attend Conference

Author’s Title: Governance Officer

Department: Corporate Services File No: GO/06/11

Attachments:

Nil

Relevance to Council Plan 2015 - 2019

Strategic Objective: An organisation that is responsibly governed with a strong emphasis on sustainable financial and risk management.

RECOMMENDATION

That Council:

1. Approve the interstate travel for the Mayor and the CEO to attend the National General Assembly of Local Government 2017 in Canberra, 18 June 2017 to 21 June 2017

1. Executive Summary

In accordance with the Councillor Expenses Entitlement Policy Council must approve any interstate travel prior to it occurring.

2. Discussion

The Mayor and the CEO have been invited by Andrew Broad MP, Federal Member for Mallee to attend the National General Assembly of Local Government to be held at the National Convention Centre Canberra, from 18 June to 21 June 2017.

Whilst in Canberra it is planned that the Mayor and the CEO meet with relevant ministers to discuss priorities and projects for Buloke Shire and to progress the Rural Living campaign through a meeting with Senator the Hon Fiona Nash, Minister for Regional Development, Minister for Local Government and Territories, Minister for Regional Communications.

Buloke Shire Council launched the Rural Living campaign in 2015 to seek recognition by all levels of government that unless rural people have access to a basic suite of services, we will see our communities become more and more unliveable. In Buloke Shire and many other rural Victorian shires, our residents are disadvantaged compared to their city counterparts because we simply cannot deliver the level of services they are entitled to.

The Rural Living campaign has 20 member Councils and State Government support. Correspondence was sent to the Federal Minister for Regional Development in August 2016 requesting a meeting to discuss the formation of a working group consisting of all three levels of government. This meeting will be held in Canberra with the Minister during the National General Assembly of Local Government.

3. Financial Implications

The estimated costs for flights, accommodation and registration of the Mayor and the CEO to attend the General Assembly is approximately $5000 which can be accommodated within the 2016/2017 Budget.

4. Cost Shift Considerations

N/A

5. Community Consultation

N/A

6. Internal Consultation

N/A

7. Legislative / Policy Implications

N/A

8. Environmental Sustainability

N/A

9. Conflict of Interest Considerations

N/A

10. Conclusion

It is recommended that Council approve interstate travel by the Mayor and CEO to attend the National General Assembly of Local Government in Canberra to progress priorities and projects for the Buloke Shire including the Rural Living Campaign.

Buloke Shire Council Ordinary Meeting Agenda Wednesday, 10 May 2017

8.3 Financial Reports

8.3.1 Financial Performance as at 31 March 2017

Author’s Title: Acting Director Corporate Services

Department: Corporate Services File No: FM/19/03

Attachments:

1 Income Statement - March 2017

2 Balance Sheet - March 2017

3 Cash Flow Statement - March 2017

4 Cash Flow Statement - Graph - March 2017

5 Capital Works Program - March 2017

6 Capital Works Program - Graph - March 2017

Relevance to Council Plan 2015 - 2019

Strategic Objective: An organisation that is responsibly governed and values and supports the development of its people

RECOMMENDATION

That Council receives and notes the Financial Performance Report for the period ending 31 March 2017

1. Executive Summary

The Income Statement provides a summary of the total income and total expenditure relating to the Council’s annual recurrent operations. It also specifically includes capital income but never includes capital works expenditure.

For the period ending 31 March 2017, the year to date (YTD) surplus is $7.84m. Total income excluding capital grants is a surplus of $3.68m.

The Balance Sheet effectively shows a summary of the value of Assets (what we own) and our Liabilities (what we owe), both of which balance off against each other to show Equity (our net worth).

At the 31 March 2017, the Balance Sheet shows Council’s bank balance at $14.05m.

The Cash Flow Statement is formatted to show a rolling 12 month forecast. At 31 March 2017, the Cash Flow Statement shows Council with a bank balance of $14.05m of which $2.41m is grant restricted for capital works.

The Capital Works Program report reflects 52% of forecasted capital works i.e. $3.97m of capital works has been expended as at the 31 March 2017.

2. Financial Implications

This report continues to show that Council’s tight financial management is placing it in a sounder position. It is critical that Council continues to have a positive cash flow and at present it is in line with its forecast position.

3. Community Consultation

No consultation with the community was required for the production of this report.

4. Internal Consultation

The reports have been prepared in consultation with the budget managers directly responsible for Council budgets.

5. Legislative / Policy Implications

The report is consistent with the requirements of the Local Government Act 1989.

6. Environmental Sustainability

This report has no direct impact on environmental sustainability.

7. Conflict of Interest Considerations

No officer involved in the preparation of this report had a conflict of interest.

8. Conclusion

The Financial Performance Report reinforces that Council is successfully managing its challenging financial position. Council has a clear understanding of its finances and has implemented its adopted borrowing strategy, allowing it to prudently manage its finances into the future.

Buloke Shire Council Ordinary Meeting Agenda Wednesday, 10 May 2017

8.3.2 Draft 2017/18 Budget

Author’s Title: Acting Director Corporate Services

Department: Corporate Services File No: FM/05/04

Attachments:

1 Draft Annual Budget 2017-2018

Relevance to Council Plan 2015 - 2019

Strategic Objective: Delivering our services in a financially sustainable way

RECOMMENDATION

That Council:

1. Having prepared the Draft 2017/18 Budget in accordance with section 127 of the Local Government Act 1989, gives public notice in accordance with section 129 of the Act, to advertise in local newspapers for a minimum 28 day period and make the 2017/18 Draft Budget available in the Wycheproof Council Office and on Council’s website.

2. Allows persons to make submissions under section 223 of the Act, on any proposal contained in the Draft 2017/18 Budget.

3. Allows presentations in support of written submissions to be heard at Council’s Ordinary Meeting to be held on Wednesday, 14 June 2017 at the Wycheproof Supper Room.

1. Executive Summary

This report is for Council to consider the proposed 2017/18 Budget for approval to exhibit and call for public submissions. The report also proposes the adoption of Council’s fees and charges for the 2017/18 financial year.

2. Discussion

Under the provisions of the Local Government Act 1989 (the Act), Council is required to prepare and adopt a budget for each financial year. The budget is required to contain certain information about the rates and charges Council intends to levy, as well as a range of other information required by the Regulations which support the Act.

The Draft 2017/18 Budget reflects Council’s commitment to long term financial sustainability and continued support for the community with a range of initiatives.

The key initiatives within the Draft 2017/18 Budget are:

· Continued investment in infrastructure assets ($9.33 million).

· Creation of an Integrated Buloke Community Plan.

· Development of an Economic Development Strategy and Tourism Strategy.

· Development of a ten year capital works plan.

· Implementation of key infrastructure projects, including Wycheproof Pool Change Facilities, Charlton Park 2020 Project, Birchip Early Years Centre, Berriwillock Bowls Synthetic Surface and streetscape master plan implementation.

· Implementation of the Information Communications Technology Strategy.

3. Financial Implications

The 2017/18 Draft Budget, which is included in this report, is for the year 1 July 2017 to 30 June 2018. The budget contains financial statements including a budgeted Comprehensive Income Statement, Balance Sheet, Statement of Changes in Equity, Statement of Cash Flows and Statement of Capital Works. These statements have been prepared for the year ended 30 June 2018 in accordance with the Act and Regulations. They are consistent with the annual financial statements which are prepared in accordance with Australian Accounting Standards. The budget also includes information about the rates and charges to be levied, the capital works program to be undertaken, the human resources required, and other financial information Council requires in order to make an informed decision about the adoption of the budget

4. Cost Shift Considerations

There are no new cost shift implications in the Draft Budget. The Draft Budget does continue, however, to pick up costs that are considered to be the responsibility or product of decisions made by other levels of government including EPA levies, library services, HACC services, central fixing of planning fees as well as other areas.

5. Community Consultation

A Community Forum Summit was held on 10 April 2017 to discuss key assumptions and factors considered as part of the Draft Budget preparation process.

In order to consider the Budget, Council will advertise the Draft Budget in local papers and make it available for inspection at the Wycheproof Council office and on Council’s website. Members of the public will be invited to make written submissions by 4pm on 9 June 2017. Those who have made a written submission should indicate if they wish to make a verbal submission to the Ordinary Council Meeting on 14 June at 7.00pm at the Wycheproof Supper Room

6. Internal Consultation

Councillors received a briefing on the key assumptions underpinning the Draft Budget in February 2017. A further briefing with Councillors was held on 5 April 2017, which included a presentation of proposed capital projects. The financial reports, as contained within the Draft Budget document (including the Strategic Resource Plan) were provided for Councillors for consideration and discussion on 19 April 2017. The 2017/18 Draft Budget was provided to the Audit Advisory Committee on 28 April 2017.

7. Legislative / Policy Implications

The Draft 2017/18 Budget has been prepared in accordance with section 127 of the Local Government Act 1989.

8. Environmental Sustainability

Not applicable.

9. Conflict of Interest Considerations

No officer involved in the preparation of this report has a conflict of interest.

10. Conclusion

The Draft Budget is a continuation of a detailed review of Council’s financial position and services. It proposes a range of initiatives which provide for Council to return to operating surpluses and long term sustainability.

Buloke Shire Council Ordinary Meeting Wednesday, 10 May 2017

8.3.2 Draft 2017/18 Budget

Attachment 1 Draft Annual Budget 2017-2018

[1] A person authorised under section 232 of the Local Government Act 1989 is also authorised to bring proceedings under the Fire Services Property Levy Act 2012 (see section 22 Fire Services Property Levy Act 2012).

[2] A person authorised under sections 77(2)(b) and/or 77(4) of the Road Safety Act 1986 is also an authorised officer for the purposes of rules 203 and 307 of the Road Safety Road Rules 2009.

[3] Council may only appoint an authorised officer who is also appointed under section 72 of the Act.

Council Initiative	Correspondence sent to	Date sent	Date of response	Summary of response
To write to local members inviting them to meet with Council.	The Hon Peter Crisp MLA Member for Mildura	20.03.2017
To write to local members inviting them to meet with Council.	Luke O’Sullivan Member for Northern Victoria	20.03.2017
Rail Freight Alliance – VLine’s decision to alter service standards	Hon. Daniel Andrews MP Premier of Victoria	March 2017
To write to Member for local government regarding Federal Financial Assistance Grants	Minister for Regional Development, Local Government and Territories Senate– Fiona Nash	11 April 2017

Provider	Recipient	Date	Purpose for Recognition