Ordinary Council Meeting
Minutes
Wednesday 9 November 2016
Commencing at 7.00pm
Wycheproof Supper Room
367 Broadway, Wycheproof
John Hicks
Chief Executive Officer
Buloke Shire Council
Ordinary Council Meeting
Minutes
Wednesday 9 November 2016
Commencing at 7.00pm
Wycheproof Supper Room
367 Broadway, Wycheproof
John Hicks
Chief Executive Officer
Buloke Shire Council
Buloke Shire Council Ordinary Meeting Minutes Wednesday, 9 November 2016
Minutes of the Ordinary Meeting held on Wednesday, 9 November 2016 commencing at 7.00pm in the Wycheproof Supper Room, 367 Broadway, Wycheproof
PRESENT
CHAIRPERSON:
Cr David Pollard Mallee Ward
COUNCILLORS:
Cr Ellen White Mallee Ward
Cr David Pollard Lower Avoca Ward
Cr John Shaw Lower Avoca Ward
Cr Graeme Milne Mount Jeffcott Ward
Cr Carolyn Stewart Mount Jeffcott Ward
Cr Daryl Warren Mount Jeffcott Ward
OFFICERS:
Mr John Hicks Chief Executive Officer
Mr Anthony Judd Director Works and Technical Services
Mr Bill Hutcheson Director Corporate Systems
Ms Jessie Holmes Director Planning and Community Support
Mr Travis Fitzgibbon Media and Communications Officer
AGENDA
1. COUNCIL WELCOME
WELCOME
The Mayor Cr David Pollard welcomed all in attendance.
STATEMENT OF ACKNOWLEDGEMENT
We acknowledge the traditional owners of the land on which we are meeting. We pay our respects to their Elders and to the Elders from other communities who maybe here today.
2. RECEIPT OF APOLOGIES
3. CONFIRMATION OF MINUTES OF PREVIOUS MEETING
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That Council adopt the Minutes of the Ordinary Meeting held on Wednesday, 12 October 2016, Council adopt the Minutes of the Statutory Meeting held on Wednesday, 2 November 2016 and Council adopt the Minutes of the Special Meeting held on Wednesday, 2 November 2016. Seconded: Cr Ellen White Carried |
4. REQUESTS FOR LEAVE OF ABSENCE
Nil
5. DECLARATION of PECUNIARY AND conflictS of interest
The Mayor noted he was the owner of a property listed in report 7.3. he did not consider this to be a conflict of interest because the matter is not coming to Council for decision, but for noting.
6....... Questions from the Public
7.1 Report on Assemblies of Councillors
7.2 Correspondence Initiated by Council
7.3 Building Permits - Monthly Update
7.4 Planning Applications Received - Monthly Update
8.1.1 Review of Instrument of Delegation
8.2.1 Reappointment of Jessica Alder to Audit Advisory Committee
8.2.2 Community Shade Grants Program - Swimming Pools
8.2.3 Donald Community Precinct Funding
8.2.4 Community Grants and Sponsorship
8.2.5 Adopt the Buloke Domestic Wastewater Management Plan 2016-20
8.3.1 Financial Performance as at 30 September 2016
8.6 Matters Which May Exclude The Public
9.2 Questions from Councillors
NEXT MEETING
The next Ordinary Meeting of Council will be held in Wycheproof Supper Room, 367 Broadway, Wycheproof on Wednesday, 14 December 2016 at 7.00pm.
JOHN HICKS
CHIEF EXECUTIVE OFFICER
6. Questions from the Public
7. Procedural Items
7.1 Report on Assemblies of Councillors
Author’s Title: Administrative Support Officer - Executive Office
Department: Office of the CEO File No: GO/05/04
|
That Council adopts the records of the Councillor Briefing held on 5 October 2016.
Seconded: Cr Graeme Milne Carried |
1. Key Points/Issues
The Local Government Act 1989 (the Act) provides that a record must be kept of any meeting of Councillors and staff deemed to be an Assembly of Councillors as defined in the Act.
The Act also provides that the record of any Assembly of Councillors is to be reported to the next practicable Ordinary Meeting of Council and recorded in the Minutes.
A record of the Councillor Briefing held on 5 October 2016 is attached.
7.2 Correspondence Initiated by Council
Author’s Title: Administrative Support Officer - Executive Office
Department: Office of the CEO File No: GO/06/09
|
Nil |
|
That Council notes the record of correspondence sent and responses received.
Seconded: Cr Carolyn Stewart Carried |
Table of correspondence
|
Council Initiative |
Correspondence sent to |
Date sent |
Date of response |
Summary of response |
|
Provision of Temporary Library Services - Charlton |
Paula Clark - Wimmera Regional Library Corporation
|
18.08.16 |
|
|
|
Rural Living Campaign |
Minister for Regional Development, Local Government and Territories Senate - Fiona Nash |
25.08.16 |
|
|
7.3 Building Permits - Monthly Update
Author’s Title: Compliance Administration Officer
Department: Planning and Community Support File No: DB/14/02
|
Nil |
|
That Council notes the information contained in the report on Building Permits approved by staff from 1 October 2016 to 31 October 2016.
Seconded: Cr Ellen White Carried |
1. Executive Summary
This report provides information on Building Permits approved by staff from 1 October 2016 to 31 October 2016.
2. List of Building Permits Approved by Council Surveyor
|
Permit No. |
Address |
Project Description |
Value |
Date Approved |
|
20160054 |
225 Best Street, SEALAKE |
New Building: Storage Shed ancillary to Dwelling |
$41,000 |
06/10/2016 |
|
20160055 |
34 Elliot’s Road, BIMBOURIE |
New Building: Hay Shed |
$62,849 |
06/10/2016 |
|
20160056 |
84 Nicholls Road, TEDDYWADDY |
New Building: Hay Shed |
$34,500 |
06/10/2016 |
|
20160057 |
3326 Wilkur-Watchupga Road CURYO |
New Building: Hay Shed |
$52,9765 |
13/10/2016 |
|
20160058 |
88 Woomelang Road, CURYO |
New Building: Hay Shed |
$43,131 |
13/10/2016 |
|
20160059 |
5 Corack Street, DONALD |
New Building: Veranda & Deck |
$15,900 |
13/10/2016 |
|
20160060 |
22 Camp Street, DONALD |
New Building: Workshop Extension & Carport |
$75,350 |
13/10/2016 |
|
20160061 |
65 Berriwillock Road, BIRCHIP |
Other: Public Place of Entertainment |
$ 2,000 |
13/10/2016 |
|
20160062 |
230 Best Street, SEA LAKE |
Other: Veranda/Alfresco Area |
$28,284 |
27/10/2016 |
|
20160063 |
425 Broadway, WYCHEPROOF |
Extension: Domestic Shed/Garage |
$ 8,200 |
27/10/2016 |
|
20160064 |
67 Webster Street, WYCHEPROOF |
Re-Erect Building: Relocation & Re-erection of Dwelling & Granny Flat |
$22,000 |
27/10/2016 |
|
20160065 |
67 Webster Street, WYCHEPROOF |
New Building: Fit out and complete re-erection of dwelling |
$15,000 |
27/10/2016 |
|
20160066 |
98 Horace Street, SEA LAKE |
New Building: Shade Sails |
$14,964 |
27/10/2016 |
|
20160067 |
490 Wooroonook Road, WOOROONOOK |
New Building: Hay Shed |
$35,000 |
27/10/2016 |
|
20160068 |
Noonans Road WHIRILY |
New Building: Machinery Shed |
$56,383 |
27/10/2016 |
3. List of Building Permits Approved by Private Surveyors
|
Permit No. |
Address |
Project Description |
Value |
Date Approved |
|
|
|
|
|
|
7.4 Planning Applications Received - Monthly Update
Author’s Title: Planning Officer
Department: Planning and Community Support File No: LP/09/01
|
Nil |
|
That the Council notes information contained in the report on planning applications under consideration by staff and the status of each of these applications.
Seconded: Cr Graeme Milne Carried |
1. Executive Summary
This report provides information on planning applications under consideration by staff and the status of each of these applications.
2. List of Planning Applications
|
Application No |
Applicant |
Address |
Date Rec |
Summary of Proposal |
Status |
|
PPA675/16 |
Lucas Mathieson |
Borung Highway, Gil Gil |
20/09/16 |
Place of Assembly (Music and Arts Festival) |
Further info requested |
|
PPA678/16 |
K S Lay |
Back St Arnaud Rd., Charlton |
03/10/16 |
Use and development of land for a store (storage shed) |
Further info requested |
|
PPA679/16 |
Raymond White |
36 McCulloch St., Donald |
04/10/16 |
Emergency Services Facility |
New |
|
PPA681/16 |
PM & JM Jolly |
Noonans Rd., Whirily |
17/10/16 |
Use and development of land for a store (Machinery/hay shed) |
New |
|
PPA682/16 |
Jason Stone |
3616 Borung Highway, Donald |
19/10/16 |
Use and development of land for a store (machinery shed) |
Referral (Catchment Management Authority) |
|
PPA683/16 |
Keith Harberger |
Donald-Avon Plains Rd., Donald |
24/10/16 |
Use and development of land for a rural store (three grain bunkers, earthen floor and walls) |
Notice of Application |
Buloke Shire Council Ordinary Meeting Minutes Wednesday, 9 November 2016
8. General Business
8.1.1 Review of Instrument of Delegation
Author’s Title: Director Corporate Services
Department: Corporate Services File No: PE/02/01
Relevance to Council Plan 2015 - 2019
Strategic Objective: An organisation that is responsibly governed with a strong emphasis on sustainable financial and risk management.
|
That Council in the exercise of the powers conferred by Section 98(1) of the Local Government Act 1989 and any other Act, regulation or local law referred to in the attached Instrument of Delegation from Council to Designated Members of Council Staff, Buloke Shire Council resolves that: (a) There be delegated to the members of Council staff holding, acting or in performing the duties of the offices or positions referred to in the attached Instrument of Delegation to Members of Council staff, the powers, duties and functions set out in that instrument, subject to the conditions and limitations specified in that Instrument.
(b) The Instrument comes into force immediately upon the Common Seal of Council being affixed to the Instrument.
(c) On the coming into force of the Instrument all previous delegations to members of Council staff (other than the Chief Executive Officer) are revoked.
(d) The duties and functions set out in the Instrument must be performed and the powers set out in the instruments must be executed, in accordance with any Council policies or guidelines as adopted from time to time.
Seconded: Cr John Shaw (R006/16) |
1. Executive Summary
Many Council decisions are not made at Council meetings. In view of the range of legislative and regulatory responsibilities of Local Government it would not be possible for the sector to function effectively if this was the case. Instead, decision-making power can be delegated to special committees or to members of Council staff. The nature and extent of these delegations are controlled through formal Instruments of Delegation.
Delegations are different from authorisations. The decision of a delegate of Council is “deemed” to be a decision by Council. The decision by a person appointed by Council to a statutory position, for example, an Authorised Officer, is not. That person’s powers and responsibilities are quite distinct from those of Council.
Delegations should be updated following any change to the organisational structure where the structure has an impact on the positions named within existing delegations and also when there have been any changes to legislation. In this case there has been a change in structure resulting in the Manager Planning and Community Support becoming the Director Community Development. A title change of the Environmental Health Officer to Public Health Officer has also occurred.
This report sets out the Instrument of Delegation from Council to Staff (S6).
2. Financial Implications
There are no financial implications arising from this change.
3. Cost Shift Considerations
There are no cost shifting implications arising from this change.
4. Community Consultation
Following adoption by Council this Instrument of Delegation will be available to the public via Council’s web site.
5. Internal Consultation
Relevant staff will be notified of their delegations following adoption by Council.
6. Legislative / Policy Implications
This document is in accordance with section 98(1) of the Local Government Act 1989.
7. Environmental Sustainability
Not Applicable.
8. Conflict of Interest Considerations
No officer involved in the preparation of this report has a conflict of interest.
9. Conclusion
Changes to the Instrument of Delegation will occur on a regular basis. This report takes into account changes to the organisational structure and recommends appropriate changes to the Instrument of Delegation from Council to Staff (S6).
Buloke Shire Council Ordinary Meeting Minutes Wednesday, 9 November 2016
8.2 Management Reports
8.2.1 Reappointment of Jessica Alder to Audit Advisory Committee
Author’s Title: Director Corporate Services
Department: Corporate Services File No: FM/02/10
|
Nil |
Relevance to Council Plan 2015 - 2019
Strategic Objective: An organisation that is responsibly governed with a strong emphasis on sustainable financial and risk management.
|
That Council reappoints Jessica Alder to the Audit Advisory Committee for a further two (2) years.
Seconded: Cr Ellen White (R007/16) |
1. Executive Summary
Jessica Alder’s period as a member of the Audit Advisory Committee expired following the meeting in September. This report recommends that Ms Alder be appointed for a further two (2) years. Ms Alder has indicated that she would like to seek reappointment.
2. Discussion
The Audit Advisory Committee plays an important role for Council, especially during this time of financial constraint. During the previous two years, this committee has guided and monitored the progress of Council’s ambitious plan to achieve financial sustainability and the expertise of the members such as Ms Alder has assisted with the process.
At this stage it is important that continuity in this committee is maintained to keep the focus on good governance and financial sustainability.
Each independent member is required to notify Council if they are seeking reappointment. Ms Alder has indicated that she would like to continue on the Committee.
The term of the reappointment is two (2) years. The reason for this is to align the next appointment of all members with a service review of the audit function.
3. Financial Implications
Payment for the independent Audit Advisory Committee members has been allowed for in the 2016/17 budget.
4. Internal Consultation
The Director Corporate Services has consulted with the CEO concerning this report.
5. Legislative / Policy Implications
The Local Government Act 1989 requires Council to establish and support an Audit Committee as is an Advisory Committee. Council has prepared and adopted an Audit Advisory Committee Charter. The actions proposed in this report are consistent with the requirements of both the Act and the Charter.
6. Conflict of Interest Considerations
No officer involved in the development of this report had a conflict of interest.
7. Conclusion
Jessica Alder seeks reappointment to the Audit Advisory Committee for a further two (2) years. The performance of the Audit Advisory Committee is commendable and highly valued and the reappointment of the current member will ensure continuation of its current priorities.
8.2.2 Community Shade Grants Program - Swimming Pools
Author’s Title: Coordinator Community Facilities
Department: Works and Technical Services File No: GS/02/04
|
Nil |
Relevance to Council Plan 2015 - 2019
Strategic Objective: A Shire where roads, drains, public spaces, community facilities, parks and other essential infrastructure are fit for purpose, well maintained and contribute to the well-being of the community.
|
That Council: 1. Endorses an expression of interest application to the Department of Health and Human Services Community Shade Grants Program (round 2) for $40,000 for shade upgrades at Sea Lake, Wycheproof, Donald and Charlton Swimming Pools.
2. Considers the commitment of $20,000 as matching funding in the development of the 2017/18 capital budget.
Seconded: Cr John Shaw (R008/16) |
1. Executive Summary
The State Government’s Department of Health and Human Services recently released round 2 of the Community Shade Grants Program. This report is presented to Council to endorse an application made to the Community Shade Grant Program for shade projects at the Donald, Charlton, Wycheproof and Sea Lake Swimming Pools.
2. Discussion
The Department of Health and Human Services released round 2 of the Community Shade Grant Program, which has been designed to increase the availability of shade in public places where Victorians spend time outdoors. This specifically focuses on parks, playgrounds, sporting facilities and other community settings.
The Community Shade Grant Program funds projects that construct new shade, repair existing shade and provide natural shade. Whilst a co-contribution is not required, the presence of a Council contribution will greatly increase the likelihood of obtaining a grant. An application was submitted to Round 1 of the program, for $50,000 across four pools, with a commitment of $30,000 from Council. This application was unsuccessful.
Council’s Aquatic Strategy 2013 has outlined that a number of swimming pools require further or improved shade options over the next five years. This program presents an opportunity for Council to partner with the state government on these projects and gain better value for our investment.
Unlike round 1 of the program, where a full application was required, round 2 offers applicants an opportunity to develop an expression of interest before being invited to apply. Due to caretaker period arrangements and the tight time frame (applications due 6 October 2016) an expression of interest was submitted for upgrades at the Donald, Charlton, Wycheproof and Sea Lake swimming pools.
It is recommended that Council endorse the expression of interest application for $40,000, and consider the allocation of $20,000 in the 2017/18 capital works budget to meet the total project cost of $60,000.
3. Financial Implications
If successful, Council will be required to commit $20,000 of the 2017/18 capital works program towards the project.
4. Cost Shift Considerations
There are no cost shift considerations in this report.
5. Community Consultation
There has been no direct community consultation in the consideration of this report, but the improvement of shade at these swimming pool facilities has been recognised in Council’s Aquatic Strategy, which had wide-ranging consultation.
If successful, Council will consult with the pool committees on the design and location of the new shade structures.
6. Internal Consultation
Internal consultation has occurred with senior management.
7. Legislative / Policy Implications
There are no legislative implications with these recommendations.
8. Environmental Sustainability
There is no reference to environmental sustainability in this report
9. Conflict of Interest Considerations
No officers involved in the preparation of this report have a conflict of interest.
10. Conclusion
Shade upgrades at Donald, Wycheproof, Charlton and Sea Lake pools meet the criteria for funding under the Community Shade Grant Program and are projects that Council will need to implement over the next five years. This program provides an opportunity for Council to leverage funds through the funding program and maximise investment in developing shade options at its swimming pools.
It is recommended Council submits a funding application through the Community Shade Grant Program for $40,000 and considers allocating $20,000 in matching funding in the 2017/18 capital works budget.
8.2.3 Donald Community Precinct Funding
Author’s Title: Coordinator Community Facilities
Department: Works and Technical Services File No: GS/03/09
|
Nil |
Relevance to Council Plan 2015 - 2019
Strategic Objective: A Shire where roads, drains, public spaces, community facilities, parks and other essential infrastructure are fit for purpose, well maintained and contribute to the well-being of the community.
|
That Council: 1. Submits a funding application for $100,000 from Sport and Recreation Victoria for the development of netball change facilities at the Donald Recreation Reserve through the Country Football Netball Program.
2. Considers an allocation of $50,000 in matching funding in the 2017/18 capital budget to support the application.
Seconded: Cr Carolyn Stewart (R009/16) |
1. Executive Summary
Sport and Recreation Victoria has recently released the Country Football Netball Funding Program. This program is designed to improve Australian Rules Football and Netball facilities across the state and is calculated at a ratio of $2:$1. This round of the Country Football Netball Program closes on 7 December 2016.
2. Discussion
Council officers have been working with the Donald Community Precinct Committee and the State Government in developing a funding strategy for the upgrading of the Donald Recreation reserve stadium facility. The cost of the upgrade is estimated to be approximately $2.8 million. The existing facility is in poor condition and requires significant investment in the medium term to ensure it remains a safe and highly utilised facility into the future.
Council has previously endorsed a commitment of federal drought funds to the value of $475,000 to the project, and has in-principle funds allocated to the project within its forward capital budget program. The local community has committed $250,000 toward the project. Officers continue to advocate and work with the State Government to identify options to progress this project.
It is proposed Council approves an application to Sport and Recreation Victoria for $100,000 to support the development of new netball change rooms which form part of the overall project, and considers an allocation $50,000 in matching funding in the 2017/18 capital budget.
3. Financial Implications
These funds would be a welcome boost toward an important project that has a high level of community and Council support. If Council is successful in receiving the funding for the project, it will be responsible for delivering the project and acquitting it.
Council officers will complete the funding application and manage the project.
4. Cost Shift Considerations
There are no cost shift considerations in this report.
5. Community Consultation
Council officers continue to work with the Donald Community Precinct Committee in planning and advocacy for the project.
6. Internal Consultation
Senior Management and Council have been engaged throughout the planning process of this project.
7. Legislative / Policy Implications
There are no legislative or policy implications within this report.
8. Environmental Sustainability
Upgrades to the facility will incorporate environmentally sustainable design features such as insulation, water efficient fittings and LED lighting.
9. Conflict of Interest Considerations
No officer involved in the preparation of this report had a conflict of interest.
10. Conclusion
It is recommended that Council submits an application for $100,000 under the Country Football Netball Program and considers allocating $50,000 in the 2017/18 capital program to support the application.
8.2.4 Community Grants and Sponsorship
Author’s Title: Community Development Officer
Department: Planning and Community Support File No: GS/09/42
|
Nil |
Relevance to Council Plan 2015 - 2019
Strategic Objective: A Buloke community where people of all ages, backgrounds and abilities, are embraced and supported and can access the Council services they need to help live healthy and fulfilling lives.
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That Council endorses: 1. The allocation of $500 event sponsorship to Charlton Rotary club for their annual art show. 2. The allocation of $500 sponsorship to Birchip Business and Learning Centre for the Birchip P12 Reconnect project. 3. The allocation of $250 sponsorship to a youth specific conference on sexuality held in Donald. Seconded: Cr Daryl Warren Carried (R010/16) |
1. Executive Summary
The purpose of this report is to recommend that Council endorses the allocation of funds from the Community Grants and Sponsorship Program to the projects listed above.
2. Discussion
It was not possible to bring these sponsorships to Council prior to the allocation of funds because they fell between Ordinary Council meetings and were subject to short timeframes. Consequently this action is now brought to Council for its endorsement.
The Community Grants and Sponsorship program provides a vehicle for Council to support projects that enhance the liveability of Buloke communities.
The proposed projects meet specific community needs and aspirations.
The Charlton Art show brought the community together to showcase the talents of local artists.
The Birchip Reconnect project aimed to reconnect the Birchip P12 Alumni in an effort to address an emerging skill shortage in the local area. This project has the potential to inspire a broader effort to target people between the ages of 20 and 40 who have attended school in Buloke but have moved away to study, work and start families to bring their skills back to the local communities.
Local employers are identifying a significant challenge in attracting relevant skills to their operations. We are currently seeing a small but steady trickle of young families relocating to our communities, In many cases these are people coming back to their home community.
This project will provide a model of how communities can actively build on the connections already existing between ex-residents and their Buloke communities.
The Donald ‘It’s time we talked: Pornography, young people and sexuality today’ event aimed to build capacity of parents, educators, youth workers, health professionals and local communities to understand just how prevalent the use of pornography is and to equip them with tools and strategies to address its influence on young people.
3. Financial Implications
This allocation of $1,250 is part of the total budget for this program of $20,000. This will bring allocations to date to $ 4,820 as set out in the below table:
|
2016 - 17 |
||
|
Donald 2000 tree planting |
project support |
1,070.00 |
|
Charlton Lions Phone Book |
project support |
2,000.00 |
|
Birchip Art Show |
event sponsorship |
500.00 |
|
Charlton Art Show |
event sponsorship |
500.00 |
|
Birchip P12 Re- connect |
event sponsorship |
500.00 |
|
It's Time We Talked |
event sponsorship |
250.00 |
|
|
|
$ 4,820.00 |
4. Cost Shift Considerations
Nil
5. Community Consultation
Nil
6. Internal Consultation
Council officers have consulted with the applicants and reviewed all documentation associated with the sponsorship applications
7. Legislative / Policy Implications
The community grants and sponsorship program has been developed in response to the Local Government Investigations and Compliance Inspectorate guidelines
8. Environmental Sustainability
Nil
9. Conflict of Interest Considerations
No officer involved in the preparation of this report had a conflict of interest.
10. Conclusion
It is recommended that Council endorses the allocation of funds to the applicants.
8.2.5 Adopt the Buloke Domestic Wastewater Management Plan 2016-20
Author’s Title: Acting Director Community Development
Department: Planning and Community Support File No: EH/09/08
Relevance to Council Plan 2015 - 2019
Strategic Objective: A Shire planned to meet the current and future needs of the agricultural sector and town-based residents while maintaining and enhancing its built environment.
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That Council adopts the Buloke Domestic Wastewater Management Plan 2016-20 as exhibited.
Seconded: Cr John Shaw Carried |
1. Executive Summary
The Buloke Domestic Wastewater Management Plan 2016-20 (DWMP) has been developed to assist Council’s Environmental Health Officers (EHO) in the assessment of wastewater issues within the municipality and provide appropriate strategies and actions to manage any existing and future problems relating to onsite domestic wastewater management.
2. Discussion
Modern households produce significant amounts of wastewater through everyday household activities such as showering, washing and cleaning. In urban areas, household sewerage made up of black and grey water is collected through an underground network of pipes that delivers the wastewater to a centralised treatment facility where it is then treated for reuse or returned to the natural environment. Where this reticulated sewerage system is not available, households must install an onsite wastewater management system to effectively treat and dispose of wastewater within the property boundaries.
Council is responsible for the issuing of permits to install or alter onsite wastewater management systems in both private and commercial settings where the wastewater generated is less than 5,000 litres per day.
This DWMP has been prepared to comply with Buloke Shire Council’s obligations under the State Environment Protection Policy (Waters of Victoria).
The State Environment Protection Policy (Waters of Victoria) states that a municipal council must develop and implement a Domestic Wastewater Management Plan that:
· Reviews Land Capability Assessments and available domestic wastewater management options to prevent the discharge of wastewater beyond allotment boundaries and prevent impacts on groundwater beneficial uses;
· Identifies the preferred options, together with costs, funding needs, timelines and priorities; and
· Provides for the assessment of compliance of on-site domestic wastewater systems with permit conditions.
Buloke Shire Council does not have to take into account potable supply water catchment areas in the development of our DWMP, making the document substantially less onerous and the administration on our EHO substantially reduced. In addition, the five smaller townships are not advocating sewer construction which is unlikely to occur given the significant cost of the required infrastructure.
This DWMP has a number of strategic actions that can better assist the administration of onsite wastewater management systems and work with the community to ensure that property owners are aware of their responsibilities.
3. Financial Implications
The recommended actions contained within the DWMP are within the utilisation of existing resources to Council.
4. Cost Shift Considerations
Council is responsible for the management of domestic wastewater. Commercial waste water management is dealt with by the EPA.
5. Community Consultation
Consultation was held in the five townships without sewer and notification of the proposed plan development was put in the locally circulating papers. The draft DWMP was exhibited for 31 days on Council’s website and in locally circulating newspapers with no comments received.
6. Internal Consultation
Consultation has taken place with the Planning Department and the Rates and Property Officer.
7. Legislative / Policy Implications
The DWMP has been prepared to comply with Buloke Shire Council’s obligations under the State Environment Protection Policy (Waters of Victoria).
8. Environmental Sustainability
The purpose of the DWMP is to ensure compliance with wastewater and to protect amenity and waterways.
9. Conflict of Interest Considerations
No officer involved in the preparation of this report had any conflict of interest.
10. Conclusion
It is recommended that Council adopt the Buloke Domestic Wastewater Management Plan 2016-20.
8.2.6 Permission to seek authorisation from the Minister to prepare Planning Scheme Amendment C34 - Rezone a portion of 12 Lalbert Road, Culgoa
Author’s Title: Acting Director Community Development
Department: Planning and Community Support File No: LP/09/10
Relevance to Council Plan 2015 - 2019
Strategic Objective: A local economy in which the contribution of the agricultural sector and business sector is recognised and their continued growth actively encouraged and supported.
|
That Council approves the request to seek authorisation from the Minister for Planning to prepare amendment C34 to rezone a portion of land at 12 Lalbert Road, Culgoa from Township Zone to Farming Zone. Seconded: Cr Graeme Milne Carried |
1. Executive Summary
An application has been made to Council to rezone a portion of land at 12 Lalbert Road, Culgoa from Township Zone to Farming Zone.
2. Discussion
The request for a rezone of land has been made to Councils Planning Department by an egg layer business.
The proposal seeks to rezone a portion of land, being 2.6 hectares, adjacent to their existing sheds that will be consolidated in to their wider property holdings if the rezoning is adopted The land is currently zoned Township, and the Western side abuts residential properties. The proposal is for the Eastern two thirds of the block to be rezoned to Farming Zone as the land already abuts existing farming land.
3. Financial Implications
The cost of the amendment and related advertising will be borne by the applicant.
4. Cost Shift Considerations
The cost of the amendment and related advertising will be borne by the applicant.
5. Community Consultation
As per the Planning Scheme amendment process, notification in the gazette, local paper and surrounding neighbours will take place with the opportunity for written submissions to be received.
6. Internal Consultation
Nil.
7. Legislative / Policy Implications
Carried out as per the Planning and Environment Act 1987
8. Environmental Sustainability
Nil.
9. Conflict of Interest Considerations
No officer involved in the preparation of this report had a conflict of interest.
10. Conclusion
It is recommended that Council approve the request to seek authorisation for proposed planning scheme amendment C34 to rezone a portion of land at 12 Lalbert Road, Culgoa from Township Zone to Farming Zone.
8.3 Financial Reports
8.3.1 Financial Performance as at 30 September 2016
Author’s Title: Director Corporate Services
Department: Corporate Services File No: FM/19/03
|
3 Cash Flow Statement Sept 2016 |
Relevance to Council Plan 2015 - 2019
Strategic Objective: An organisation that is responsibly governed and values and supports the development of its people
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That Council receives and notes the Financial Performance Report for the period ending 30 September 2016.
Seconded: Cr Graeme Milne (R013/16) |
1. Executive Summary
This report provides an overview of Council’s financial position as at 30 September 2016.
The Income Statement provides a summary of the total income and total expenditure relating to the Council’s annual recurrent operations. It also specifically includes capital income but never includes capital works expenditure. For the period ending 30 September 2016, the year to date (YTD) surplus is $10.6m due to the raising of rates in August 2016. Total income excluding capital grants is a surplus of $9.6m. Overall, in relation to income the timing of receiving grants has been slower than anticipated. With regard to expenditure, the delay in the construction of the Charlton St Arnaud Road Floodway is affecting overall expenditure. This is a project managed by VicRoads rather than Council.
The Balance Sheet effectively shows a summary of the value of Assets (what we own) and our Liabilities (what we owe), both of which balance off against each other to show Equity (our net worth). At the 30 September 2016, the Balance Sheet shows Council’s bank balance at $5.9m.
The Cash Flow Statement is formatted to show a rolling 12 month forecast. At 30 September 2016, the Cash Flow Statement shows Council with a bank balance of $5.9m of which $983k is restricted for capital works carried forward from 2015/16 and new Roads to Recovery works in 2016/17. While the cash flow graph indicates a trend that is different from the expected budget figures the total cash remains in excess of the budget figures. The cash flow for Council is driven by rates payments, hence the anticipated spike in February.
The Capital Works Program report reflects 14.3% of budgeted capital works, i.e. $1.2m of capital works, has been expended as at the 30 September 2016. Some of the programmed roads projects are expected to be delayed due to the impact of the September 2016 floods and the use of Council resources to address issues associated with the floods.
Continuation of the current financial plan will see Council having funds available to pay back the $7 million loan in November 2019 and then continue to have funds available to invest in its assets. Critical to achieving this is a continued review of operational expenditure and continued success in obtaining grant funding.
2. Financial Implications
This report continues to show that Council’s tight financial management is placing it in a sounder position. It is critical that Council continues to have a positive cash flow and at present it is in line with its forecast position.
3. Community Consultation
No consultation with the community was required for the production of this report.
4. Internal Consultation
The reports have been prepared in consultation with the budget managers directly responsible for Council budgets.
5. Legislative / Policy Implications
The report is consistent with the requirements of the Local Government Act 1989.
6. Environmental Sustainability
This report has no direct impact on environmental sustainability.
7. Conflict of Interest Considerations
No officer involved in the preparation of this report had a conflict of interest.
8. Conclusion
The Financial Performance Report reinforces that Council is successfully managing its challenging financial position. Council has a clear understanding of its finances and has implemented its adopted borrowing strategy, allowing it to prudently manage its finances into the future.
Buloke Shire Council Ordinary Meeting Minutes Wednesday, 9 November 2016
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Motion: That Council accepts the reports as presented by Councillors.
Moved: Cr Carolyn Stewart Seconded: Cr John Shaw Carried. |
8.6 Matters Which May Exclude The Public
9. OTHER BUSINESS
9.2 Questions from Councillors
· Cr Vis – Mallee CMA is investigating the impact of the recent floods on Lalbert Creek. Does Council know what the CMA has found?
The Director of Works and Technical Services responded that the Mallee CMA are still investigating these impacts and they will meet with the community when they have more information.
· Cr Vis- An aerial survey of the impact of the flood at Culgoa has been undertaken. When will the report be received?
The Director Works and Technical Services stated that Council will request a response from the CMA in a timely manner and will inform Councillors of its response.
· Cr Milne – Asked if the public had been informed of the reasons for Council’s survey of flood affected farms.
The CEO informed Council that a press release will be distributed to provide this information.
· Cr White – Noted that the Victorian Government had previously refused a request to extend a school bus route for two (2) students at Towaninnie on the basis that it needed to be for a minimum of three (3) students in an isolated area. The number of students is now three (3) and she requested Council support a new application.
Councillors decided to move this to urgent business.
· Cr Warren – What action is Council taking in regard to the mosquito plague?
The Director Community Development responded that Council had applied for Commonwealth funding for control measures along with 19 other Councils and expected to hear shortly.
· Cr Milne – Asked how much progress is being made with the construction of levee banks in Donald?
The Director Works and Technical Services responded that consultation was being undertaken to provide a report to the Ordinary Meeting of Council in December for the purpose of taking the project through to tender. He noted that consultation with Dja Dja Wurrung would be concluded by the end of January fitting the timeframe for award of tender in February or March.
· Cr Milne – Asked what action was being taken by Council to enable farmers to slash roadsides?
The Director Community Development noted the legislative restrictions on this activity and the negative effect this had on keeping fire risk reduced. She noted that the enquires received from farmers had been dealt with promptly but Council will be advocating for significant changes to the legislation or regulations.
· Cr Milne – Noted the spread of roadside weeds and asked about the lack of funding for Councils to address the issue.
The Director Community Development stated that the issue will be pursued via the Department.
· Cr Milne – Asked about the progress of the Vic Roads works to construct the floodway on the Charlton – St Arnaud Road.
The Director Works and Technical Services noted that the VicRoads tendering period had closed, that Council has requested VicRoads to expedite the project and stated he will inform Councillors when he is told contract has been awarded.
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That Council considers the extension of the school bus route to Towaninnie as a matter of urgent business.
Seconded: Cr David Vis (R014/16) |
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That Council writes a letter of support to the Victorian Government for the extension of the school bus route to Towaninnie.
Seconded: Cr David Vis (R015/16) |
8:35pm