Minutes of Ordinary Meeting - 10 February 2016

Buloke Shire Council Ordinary Meeting Minutes Wednesday, 10 February 2016

A number of speakers registered to speak before debate on Item 8.2.1. Jon Whykes spoke to the item but Lachlan Bell did not as he had left the Chamber.

8.2.2 Planning permit application 636/15 - Use and development of a place of Assembly (Music and Arts Festival)

Author’s Title: Manager Planning and Community Support

Department: Planning and Community Support File No: LP/09/01

Attachments:

1 First request for further information

2 Second request for further information

3 Third request for further information

4 Fourth request for further information

Relevance to Council Plan 2015 - 2019

Strategic Objective: An organisation that is responsibly governed with a strong emphasis on sustainable financial and risk management.

Motion:

That Council issues a Notice of Decision to Refuse Planning Permit Application 636/15 due to:

a) The absence of an approved Cultural Heritage Management Plan

b) Insufficient information in relation to traffic management on site

c) Insufficient information relating to waste management on site

d) Insufficient information in relation to amenity facilities and their maintenance

e) Insufficient information in relation to potential impacts on native vegetation

f) No consent to use the land described as Crown Allotment 67D, Parish of Wooroonook

g) No consent to use the land described as Crown Allotment 67E, F and G, Parish of Wooroonook.

Moved: Cr Graeme Milne

Seconded: Cr Leo Tellefson

Carried.

1. Executive Summary

A planning permit application for the use and development of a Place of Assembly (music and arts festival) on the land commonly known as Wooroonook Lakes was received by Council on 31August 2015. Further information was requested from the applicant and partly received between 8 October 2015 and 30 December 2015 and the application was referred and advertised on the 4January 2016. The application has received one objection.

2. Discussion

Description of proposal:

The proposal is to use the land for a four day festival from Friday 11March 2015 to Monday 14 March 2016. It is proposed that set up of the site would commence two weeks prior to the event and pack up would be completed ten days post event. A 17B Crown Licence is required for the exclusive use of the site. The Licence needs to be endorsed by Buloke Shire Council and Department of Environment, Water, Land and Planning (DEWLP). A portion of the land proposed to be used for vehicular access, emergency assembly point and camping is managed by Parks Victoria and they have advised that consent will not be granted for the use of Crown Allotment 67D, Parish of Wooroonook.

The festival will incorporate three stages for music which will all run for various hours of time over the event, a market place for food, drinks and miscellaneous items, a number of art installations and art spaces as well as cultural activity areas.

The expected patronage is between 8-10,000 people however the planning permit application is for 15,000 people and this is what the additional reports and information have been predicated on .The majority of the patrons are expected to camp on site and the camping areas will also be permitted to come and go as they please in their vehicles. On recent mapping the applicant has advised that some camping areas will be designated ‘quiet camping’ and vehicles will not be permitted in these areas.

The event plan details the needs for toilets, shower blocks and potable water provisions, although the exact provision and figures for the festival would be determined by a Place of Public Entertainment Occupancy permit which is yet to be applied for by the applicant.

It is proposed that the lake will have a roped off swimming section that will have qualified lifeguards patrolling during the day. Swimming in the lake at night will not be permitted and the perimeter of the lake will be monitored by security.

Also set out in the event plan is information about the Event Information Centre which will provide the patrons with general information, an emergency management area including medical tent that will offer assistance to any patron requiring health care and three ‘helper huts’ across the camping areas which are proposed to assist patrons away from the main stage and marketplace area.

Further information and Notice of Application:

When originally received on the 31 August 2015 the application consisted only of a cover letter and incomplete planning permit application form, an event plan and a proposed venue map.

The documentation was assessed and a request for information letter was sent on the 2September 2015. (Attachment 1). The information request set out the information Council required in order to enable an assessment about the planning permit application. Following two conversations between staff and the applicant on the 8September 2015 a further letter was sent on the 23September 2015 clarifying the nature of the plans and reports to be submitted. (Attachment 2). Some of the further information was received by Council on the 8 October 2015 which included:

- Cover letter

- Completed planning permit application form

- Traffic Guidance Scheme

- Community Engagement Strategy

- Crown Management Plan

- Emergency Management Plan

A third information request letter was sent on the 8 December 2015, and stated that the application would lapse if all information was not received by the 8 January 2015. (Attachment 3).

Additional information was provided by the applicant on the dates specified including;

- Environmental Management Plan, 17December 2015

- Noise Management Plan, 17 December 2015

- Traffic Management Plan, 21 December 2015

- Noise Management Plan, 30 December 2015

A fourth letter requesting information from the applicant was sent on the 13 January 2016. (Attachment 4).

Despite not having received all of the further information requested, the Planning Department made a decision to place the planning permit application on Notice from the 4 January 2016.

The application was sent to all surrounding properties within a three kilometre radius of the proposed site, a total of twenty-two properties. One objection was received.

The application was advertised with a sign on site.

The application was unable to be advertised in the locally circulating newspapers as they were closed for the Christmas period and did not publish again until 19January 2016.

The proposed planning application was referred to the following authorities under Section 55;

- VicRoads

- North Central Catchment Management Authority

- Grampians Wimmera Mallee Water

The proposed planning application was referred to the following authorities under Section 52;

- Aboriginal Affairs Victoria

- Department of Environment, Land, Water and Planning

- Dja Dja Wurung Corporation

- Country Fire Authority

- Ambulance Victoria

- Victoria Police

- Victoria Liquor and Gaming Authority

The responses received are detailed in a later section of the report.

Site description:

The site itself is made up of four crown allotments being 67 D, E, F, G Parish of Wooroonook, with the land being owned by the Crown and section E, F, G for which Buloke Shire Council is the Committee of Management. Section D is managed by Parks Victoria.

The site area of crown allotments E, F and G is 77.69 Hectares and the land contains a large lake with water as well as vegetation and numerous access tracks. A large channel runs along the southern boundary of crown allotment 67G.

The site contains camping facilities at the north eastern entry point including an amenities block, park, boat ramp and dining facilities.

The land surrounding the site is predominantly broad acre cropping land to the north, south and west with some scattered vegetation. The Borung Highway provides the northern boundary and the St Arnaud- Wycheproof Road provides the eastern boundary. Two dry lake areas are to the east of the proposed site.

Planning controls:

The land is zoned Farming, and the purpose of the Farming Zone is:

- To implement the State Planning Policy Framework and the Local Planning Policy Framework, including the Municipal Strategic Statement and local planning policies.

- To provide for the use of land for agriculture.

- To encourage the retention of productive agricultural land.

- To ensure that non-agricultural uses, including dwellings, do not adversely affect the use of land for agriculture.

- To encourage the retention of employment and population to support rural communities.

- To encourage use and development of land based on comprehensive and sustainable land management practices and infrastructure provision.

A planning permit is required in the Farming Zone for;

Uses under 35.07-1

- Place of Assembly

- Camping and caravan park

- Emergency services facility

- Leisure and recreation

- Market

Buildings and works associated with a section two use under 35.07-4

A number of the decision guidelines in the zone are irrelevant as they relate to dwelling issues or the impact of the use in relation to removing land from agricultural production.

The relevant land use considerations considered under the decision guidelines for Farming Zone included:

- The capability of the land to accommodate the proposed use or development, including the disposal of effluent.

There are significant concerns that the site is not suitable for the proposed number of patrons. Despite being over 77 Hectares in site, a large portion of the site is covered by significant vegetation and the lake. The amount of geographical space for camping, car parking and associated facilities is minimal. Information relating to the management of effluent disposal has not been provided to council.

- How the use or development relates to sustainable land management.

The proposal seeks to be sustainable by mitigating the amount of rubbish collected, providing spill kits for any potential contamination issues, and educating its patrons about sustainability.

- Whether the site is suitable for the use or development and whether the proposal is compatible with adjoining and nearby land uses.

The land is surrounded by broad acre agriculture and a scattering of dwellings which the proposal will affect through noise however it will not affect the ongoing agricultural use. The site is not completely unsuitable for an event of this type, however the proposed patron numbers and their associated infrastructure would place considerable constraints on the land.

- How the use and development makes use of existing infrastructure and services.

The proposal seeks to utilise the existing lake and vehicular tracks around the lake as well as some already cleared areas for staging etc. Most infrastructure needs to be transported to the site including amenity facilities, emergency services infrastructure and market stalls.

- The impact of the proposal on the natural physical features and resources of the area, in particular on soil and water quality.
It is difficult to determine the impact of the proposal on the soli and water quality, this information was specifically sought from the applicant and has not been provided.

- The impact of the use or development on the flora and fauna on the site and its surrounds.

The impact on the flora and fauna is expanded upon under the environmental management section, however it is expected that there will be an impact.

- The need to protect and enhance the biodiversity of the area, including the retention of vegetation and faunal habitat and the need to revegetate land including riparian buffers along waterways, gullies, ridgelines, property boundaries and saline discharge and recharge area.

This will also be expanded upon in the environmental management section of the report but it is unclear from the documentation provided exactly how much native vegetation will be impacted and there are some significant sensitive riparian margins along the waterways.

- The location of on-site effluent disposal areas to minimise the impact of nutrient loads on waterways and native vegetation.

The location of toilets and the proposed effluent disposal has not been made clear with a number of proposals outlined in the documentation.

- The need to locate buildings in one area to avoid any adverse impacts on surrounding agricultural uses and to minimise the loss of productive agricultural land.

Whilst this is not a key issue to the proposal some adjoining farming property is designated as an emergency evacuation area but the proposed use is in March so it is not anticipated that it will not impact sowing.

- The impact of the siting, design, height, bulk, colours and materials to be used, on the natural environment, major roads, vistas and water features and the measures to be

undertaken to minimise any adverse impacts.

There will be more visual bulk than is usually present at the lake but given the temporary

nature of the event it is not considered significant.

- The impact on the character and appearance of the area or features of architectural, historic or scientific significance or of natural scenic beauty or importance.

The event is temporary in nature, however the long term impact of the event on the natural landscape and cultural heritage could be significant.

- The location and design of existing and proposed infrastructure including roads, gas, water, drainage, telecommunications and sewerage facilities.

There are existing sealed external roads and dirt internal tracks. Water and sewerage

facilities are to be brought on site and telecommunications are variable on site with

emergency management having a satellite phone.

- Whether the use and development will require traffic management measures.

The use and development does require traffic management measures and this issue is discussed later in the report.

The land is impacted by the Environmental Significance Overlay (Schedule 2), the purpose of which is to:

- To maintain and enhance the quality and supply of irrigation and domestic water

- To protect water reservoirs and channels from potential sources of pollution

- To control the development of land in the vicinity of water supply reservoirs and channels

- - To prevent the unauthorised diversion of water into or from water channels

The Wycheproof-Charlton Channel has been decommissioned by Grampians Wimmera Mallee Water.

The land is also impacted by the Floodway Overlay, the purpose of which is to:

- To implement the State Planning Policy Framework and the Local Planning Policy Framework, including the Municipal Strategic Statement and local planning policies.

- To identify waterways, major floodpaths, drainage depressions and high hazard areas which have the greatest risk and frequency of being affected by flooding.

- To ensure that any development maintains the free passage and temporary storage of floodwater, minimises flood damage and is compatible with flood hazard, local drainage

conditions and the minimisation of soil erosion, sedimentation and silting.

- To reflect any declarations under Division 4 of Part 10 of the Water Act, 1989 if a declaration has been made.

- To protect water quality and waterways as natural resources in accordance with the provisions of relevant State Environment Protection Policies, and particularly in accordance with Clauses 33 and 35 of the State Environment Protection Policy (Waters of Victoria).

- To ensure that development maintains or improves river and wetland health, waterway protection and flood plain health.

The North Central Catchment Management Authority was a statutory referral for the proposed planning application and had no objection to the planning permit being issued. They did indicate that the land may become inundated from Wooroonook Lake in the event of a 1%AEP event.

Relevant State planning polices

15.03-2 Aboriginal cultural heritage

Objective

To ensure the protection and conservation of places of Aboriginal cultural heritage significance.

Strategies

- Identify, assess and document places of Aboriginal cultural heritage significance, in consultation with relevant Registered Aboriginal Parties, as a basis for their inclusion in the planning scheme.

- Provide for the protection and conservation of pre- and post-contact Aboriginal cultural heritage places.

- Ensure that permit approvals align with recommendations of a Cultural Heritage Management Plan approved under the Aboriginal Heritage Act 2006.

Policy guidelines

Planning must consider as relevant:

- The Aboriginal Heritage Act 2006 for all Aboriginal cultural heritage.

- The findings and recommendations of the Aboriginal Heritage Council.

- The findings and recommendations of the Victorian Heritage Council for post-contact Aboriginal heritage places where relevant.

The site is within or affected by one or more areas of cultural heritage sensitivity.

17.03-1 Facilitating tourism

Objective

To encourage tourism development to maximise the employment and long-term economic, social and cultural benefits of developing the State as a competitive domestic and international tourist destination.

Strategies

- Seek to ensure that tourism facilities have access to suitable transport and be compatible with and build upon the assets and qualities of surrounding urban or rural activities and cultural and natural attractions.

Policy guidelines

Planning must consider as relevant:

- Tourism Investment Guidelines – Your Guide to Tourism Investments in Victoria

(Tourism Victoria, 2008), in considering applications for tourist development.

- Any relevant regional tourism development strategy.

The proposed planning permit seeks a three year permit that would see an annual music and arts festival with attendance of between 10,000 – 15,000 patronage. The associated personnel with that including emergency management officers, security guards, first aiders etc would be a significant financial increase to surrounding townships.

Relevant Local planning policies

21.03 ENVIRONMENT AND NATURAL RESOURCES

Overview

The natural environment of the Buloke Shire is highly modified as a result of settlement and agriculture. The environment has many aspects of significance which need to be protected, for example remnant vegetation along roadsides, watercourses and rivers, and significant wetlands such as Lake Buloke, Lake Tyrrell and the Wooroonook Lakes.

Key Issues

- Protecting biodiversity, native vegetation and natural landscape values in the municipality.

21.03-2 Conservation of environmental values

Objective 1

To conserve remnant native vegetation and protect biodiversity throughout the municipality.

Strategies

- Discourage native vegetation removal and promote native revegetation where practicable.

- Protect remnant native vegetation and habitat along roadsides and waterways.

- Encourage the protection and enhancement of remnant native vegetation as a condition of land use and development approvals, where appropriate, and through the development of linkages between existing areas of native vegetation.

- Manage road works and other activity within road reserves to minimise impacts on remnant native vegetation.

Objective 2

To conserve the environmental values of waterways and wetlands, including Lake Buloke, Lake Tyrrell and the Wooroonook Lakes.

Strategies

- Prevent inappropriate vegetation removal and waste water disposal and earthworks that detrimentally affect waterways and wetlands.

- Promote the use of existing serviced areas for new development, and discourage expansion into areas of environmental sensitivity.

- Discourage the removal of native vegetation from waterways.

When deciding on a planning application that may impact on the conservation of environmental values, considering, as appropriate:

- The need for a detailed site analysis to assess environmental impacts and the suitability of the land for the proposal.

- Incorporating measures to minimise the impact on remnant vegetation, including dead and hollow bearing trees.

- The provision of areas of open space directly adjacent to existing vegetation or areas of public land.

- Avoiding the clearance of high value remnant vegetation, including any broad vegetation type, ecological vegetation class of floristic community or subcommunity which is classified as depleted, rare or endangered.

- The advice of the Department of Environment and Primary Industries and the relevant catchment management authority where the land includes remnant vegetation, including grasslands and wetlands.

- Consistency with applicable regional vegetation plans and the recommendations of catchment-based strategies in relation to vegetation and habitat.

- Where the land has been identified as containing the habitat of a Victorian Rare and Threatened Flora or Fauna species, the advice of the Department of Environment and Primary Industries to determine whether, and under what conditions, the proposal should proceed.

- The importance of retaining remnant vegetation and habitat corridors in areas identified as habitat for Victorian Rare and Threatened Flora or Fauna species.

- The benefits of requiring the fencing pockets of remnant vegetation or the provision of vegetation corridors between pockets of remnant vegetation as conditions of approval.

- Any relevant catchment management strategy, to promote integrated farm management, environmental protection, vegetation and habitat enhancement, appropriate water use and the protection of waterways.

The planning permit application is located in an area specifically described within the local policy regarding conservation of waterways and wetlands. The site is used for recreational purposes by surrounding communities however there has been insufficient evidence provided that the impact of the proposed use and development will not be detrimental to the site.

Objections:

One objection was received by Council from a neighbouring person. The objection raised a number of issues including;

- The noise emanating from the proposal
Inadequate security

- Traffic Management

- Financial implications to council if applicant did not comply

- Environmental impact to the site
Bio security concerns in relation to human effluent in the lake and surrounding woodlands

- Aboriginal Heritage impacts

- Insufficient time for objectors to take adequate action

Council planning officers had discussion with the objector on Monday 18 January 2016 and were unable to find conditions that could be agreed upon that would allow for the objection to be withdrawn.

Key issues:
Insufficient time:

This report is before Council because a notice of decision is required. The applicant has requested use of the site for set up from two weeks prior to the event start on Friday 11 March 2016 and ten days pack down post the event closes on Monday 14March 2016. This would mean the use and development of the site would commence Thursday 28 February 2016. As the decision requires ratification by Council, and an objection has been received, it must be presented at the Wednesday 10February 2016 Council meeting as the Wednesday 9 March 2016 meeting would be after the use and development had commenced and the use would start before any notice of decision period had concluded.

The planning process timing was made clear to the applicant in writing on five occasions and on three occasions verbally.

Traffic

The further information request required a detailed traffic management report in draft form and plans that considered traffic movement, traffic volumes and signage for all roads, Council controlled, VicRoads and internal including any requirements to upgrade access points.

Council received a Traffic Guidance Scheme on the 8 October 2015 and a Traffic Management Plan on the 21 December 2015.

The Traffic Management Plan was referred internally to the Council Department of Works and Construction and as a Section 55 to VicRoads because the Wycheproof- St Arnaud Road is a Road Zone 1.

VicRoads responded with no objections subject to conditions including:

- A Memorandum of Authorisation and a Traffic Management Plan must be prepared and implemented by a VicRoads pre-qualified company and submitted to VicRoads for approval.

- The event must not be held without traffic management in place described in the VicRoads signed MoA.

- Any future events organised by the applicant at the proposed site 1433 Borung Highway, Wooroonook, must be referred to VicRoads.

At the previous event held at this site, the traffic entered from the northern entrance on the Borung Highway, the current planning permit application proposes entrance from the eastern boundary however as a consequence of the DELWP advice received from Council on 29 January 2016, the traffic management controls would need significant alteration as the proposed entrance is no longer available.

Waste management

The Council Planning Department has repeatedly requested information in relation to waste management on the site. Specifically information has been sought in relation to waste collection and disposal and the effect of waste on the water, flora, fauna and soil. This is due to the number of proposed patrons and the environmentally sensitive nature of the site.

An environmental management plan prepared on behalf of the applicant by a suitably qualified ecologist was lodged with council on the 17December 2015 detailing the potential environmental impacts of the proposed use. It continuously refers to a Waste Management Plan, however this document has not been sighted by Council planning officers. A copy was specifically requested in the letter sent on the 13 January 2016.

The environmental management report (page 6) and event plan both refer to portable toilets and urinals provided by an experienced private contractor, however on page 8 of the report and in stakeholder meetings the applicant has indicated that composting toilets will be used on site for the festival patrons.

The proposed site has a waterway used for recreational purposes and insufficient information has been provided to Council to demonstrate that appropriate waste management controls are in place to mitigate the exposure of the site to effluent.

Environmental Management

The application does not include native vegetation removal, however in the information provided by the applicant including page 8 of the Environmental Management Plan there is reference to the limited and selected removal of tree limbs to ensure the safety of patrons. The event is proposed to be held in a vegetated area in which there are many large, old trees providing canopy resources and hollows.

The potential affects on the flora onsite include;

- Potential root damage around the staging area as a result of trenching or impacts to eucalypt seedlings or Lingnum growth.

- Camping throughout the site could disturb habitat logs scattered throughout the site although the no fires policy proposed on site will stem the collection of firewood.

- The riparian margin around the waterway is particularly sensitive due to the soft ground and high rate of erosion. The environment needs to be maintained for ecosystems. It is proposed that entrance to the lake for swimming be in a designated area to decrease potential impacts.

The potential affects on the fauna onsite include:

- The noise and lights associated with staging and trenching will disturb native fauna, the activities on the stage including noise and lights will have the most effect at night when nocturnal fauna rely on sight and sound.

- Provided habitat sources are not disturbed camping should have little effect on fauna

- Swimming in the lake will disturb soil and decrease water quality which could impact on the fauna in the lake.

Consent from the owner to carry out the land use

Council is the Committee of Management for the Crown Allotments 67 E, F and G. In order for the event to take place, Council will need to consent to a 17B Crown Licence to use the land. A decision to grant or refuse the Section 17B Crown Licence will be made at the 10 February 2016 Council meeting.

Parks Victoria, as the manager of the land at Crown Allotment 67D on DELWP’s behalf, were consulted in preparation of the response from DELWP.

As the adjoining land owner the Department of Environment, Land, Water and Planning objects to the inclusion of part of the Wooroonook Lakes (Middle and East) Wildlife Reserve for the proposed festival area.

The Reserve is managed primarily to conserve native fauna and flora values, as well as providing informal opportunities for duck hunting. In particular, both endangered and vulnerable Ecological Vegetation Classes occur in sections of the Reserve adjacent to the proposed festival site. The Reserve is also covered by an Aboriginal Cultural Sensitivity Overlay, indicating potential for Aboriginal sites and relics within the general area.

Given these significant values the Department of Environment, Land, Water and Planning as the public land manager for Crown Allotments 67D, Parish of Wooronook will not provide consent for the use and development of a place of assembly for an arts and music festival and objects to the issue of a permit over Crown Allotment 67D.

Preliminary works have been commenced by the applicant without the approval of the land managers.

Emergency management

There has been minimal community consultation that Council has been involved with aside from Notice of the Application.

As the locally circulating newspaper was closed down for the Christmas period the application was advertised with a sign on site and letters were sent to all properties within a three kilometre radius of the lake, with twenty –two properties notified.

As part of the application put forward a community engagement plan was provided which indicated that the festival organisers had engaged the Charlton Forum to run monthly meetings which incorporated plans for the event. No information has been provided about the content of these meetings.

The applicant also advised that they would run advertisements in the local newspaper from November 2015 about the event. No evidence of this has been provided and the locally circulating newspaper, the North Central News has no evidence of advertisements or notifications.

There have been four stakeholder meetings involving Victoria Police, Country Fire Authority, Ambulance Victoria, Buloke Shire Council, Event Organisers and their contracted agencies. These meetings have been focused on the emergency management preparations for the event.

6. Internal Consultation

Internal consultation has taken place with the Works and Technical Services Department in relation to the protection of Council assets on site and access routes.

Consultation has also taken place between the building and environmental health officers in relation to their statutory requirements. No relevant permits have been sought from either department.

7. Legislative / Policy Implications

The planning permit application has several legislative implications.

The first is consideration of the planning permit application as per the Planning and Environment Act 1987 and specifically the Buloke Planning Scheme. This is thoroughly summarised in the discussion section of the report.

The second is the Aboriginal Heritage Act 2006 and the requirements for a Cultural Heritage Management Plan. This is also elaborated on with in the discussion section of the report.

8. Environmental Sustainability

The discussion section of the report elaborates on the environmental affects of the proposed use, however the event has both flora and fauna impacts and the proposed density of camping and persons has not demonstrated that it would be environmentally sustainable. Preliminary works have been commenced by the applicant without the approval of the land managers.

9. Conflict of Interest Considerations

No officer who prepared this report has a conflict of interest.

10. Conclusion

It is recommended that a Notice of Decision to Refuse planning permit application 636/15 be issued on the basis that there is insufficient information provided by the applicant in relation to waste management, protection of the environment, traffic management and owners consent to use the land as well as no approved Cultural Heritage Management Plan.

Permit No.	Address	Project Description	Value	Date Approved
20150076/2	941 Yeungroon-Coonooer Road YEUNGROON	Other: Wind Turbine Towers	$2,880,036	3/12/2015
20150091	Morrison Street, BIRCHIP	New Building: Clubrooms	$75,000	03/12/2015
20150092	10 View Street, CHARLTON	New Building: Shed	$30,000	03/12/2015
20150093	271 Broadway, WYCHEPROOF	Alteration: Construction of a Firewall	$20,766	03/12/2015
20150094	94 Elliots Road, BIMBOURIE	Other: Swimming Pool & Safety Barrier	$41,500	10/12/2015
20150095	Racecourse Road, DONALD	New Building: Storage Shed & Lunch Room	$130,927	09/12/2015
20150096	48 Mildura Way, CHARLTON	New Building: Veranda addition to dwelling	$11,700	10/12/2015

Permit No.

Address

Project Description

Value

Date Approved

20150076/2

941 Yeungroon-Coonooer Road
YEUNGROON

Other: Wind Turbine Towers

$2,880,036

3/12/2015

20150091

Morrison Street, BIRCHIP

New Building: Clubrooms

$75,000

03/12/2015

20150092

10 View Street, CHARLTON

New Building: Shed

$30,000

03/12/2015

20150093

271 Broadway, WYCHEPROOF

Alteration: Construction of a Firewall

$20,766

03/12/2015

20150094

94 Elliots Road, BIMBOURIE

Other: Swimming Pool & Safety Barrier

$41,500

10/12/2015

20150095

Racecourse Road, DONALD

New Building: Storage Shed & Lunch Room

$130,927

09/12/2015

20150096

48 Mildura Way, CHARLTON

New Building: Veranda addition to dwelling

$11,700

10/12/2015

Permit No.

Address

Project Description

Value

Date Approved

20150100

131 High Street, CHARLTON

New Building: Dwelling, Carport, Shed & Veranda

$200,000

10/12/2015

20150101

19 Grandview Street, WYCHEPROOF

Other: Fire Panel Replacement

$ 85,765

8/10/2015

20150102

15 Kaye Street, CHARLTON

Re-Stump: Re-Stump Dwelling

$ 8,990

16/12/2015

20150103

7-21 Mount Street, WYCHEPROOF

New Building: Veranda

$ 15,200

11/12/2015

20150104

207 Woods Street, DONALD

Re-Stump: Re-Stump Dwelling

$ 14,500

2/12/2015

20150106

87 Yeungroon Road, YEUNGROON

Extension: Motor Room

$141,306

14/12/2015

Buloke Shire Council Ordinary Meeting Wednesday, 10 February 2016

8.1.3 Review of Instrument of Delegation

Attachment 1 Instrument of Delegation

S6. Instrument of Delegation - Members of Staff

Domestic Animals Act 1994
Provision	Item Delegated	Delegate	Conditions and Limitations
s.41A(1)	power to declare a dog to be a menacing dog	CEO, CTL	Council may delegate this power to an authorised officer

Environment Protection Act 1970
Provision	Item Delegated	Delegate	Conditions and Limitations
s.53M(3)	power to require further information	EHO, MPCS
s.53M(4)	duty to advise applicant that application is not to be dealt with	EHO, MPCS
s.53M(5)	duty to approve plans, issue permit or refuse permit	CEO, CTL, EHO, MPCS	refusal must be ratified by council or it is of no effect
s.53M(6)	power to refuse to issue septic tank permit	EHO, MPCS	refusal must be ratified by council or it is of no effect
s.53M(7)	duty to refuse to issue a permit in circumstances in (a)-(c)	EHO, MPCS	refusal must be ratified by council or it is of no effect

Food Act 1984
Provision	Item Delegated	Delegate	Conditions and Limitations
s.19(2)(a)	power to direct by written order that the food premises be put into a clean and sanitary condition	EHO	If section 19(1) applies
s.19(2)(b)	power to direct by written order that specified steps be taken to ensure that food prepared, sold or handled is safe and suitable	EHO	If section 19(1) applies
s.19(4)(a)	power to direct that an order made under section 19(3)(a) or (b), (i) be affixed to a conspicuous part of the premises, and (ii) inform the public by notice in a published newspaper or otherwise	EHO	If section 19(1) applies
s.19(6)(a)	duty to revoke any order under section 19 if satisfied that an order has been complied with	EHO, MPCS	If section 19(1) applies
s.19(6)(b)	duty to give written notice of revocation under section 19(6)(a) if satisfied that an order has been complied with	EHO	If section 19(1) applies
s.19AA(2)	power to direct, by written order, that a person must take any of the actions described in (a)-(c).	EHO	where council is the registration authority
s.19AA(4)(c)	power to direct, in an order made under s.19AA(2) or a subsequent written order, that a person must ensure that any food or class of food is not removed from the premises	EHO	Note: the power to direct the matters under s.19AA(4)(a) and (b) not capable of delegation and so such directions must be made by a Council resolution
s.19AA(7)	duty to revoke order issued under s.19AA and give written notice of revocation, if satisfied that that order has been complied with	EHO	where council is the registration authority
s.19CB(4)(b)	power to request copy of records	EHO	where council is the registration authority
s.19E(1)(d)	power to request a copy of the food safety program	EHO	where council is the registration authority
s.19GB	power to request proprietor to provide written details of the name, qualification or experience of the current food safety supervisor	EHO	where council is the registration authority
s.19M(4)(a) & (5)	power to conduct a food safety audit and take actions where deficiencies are identified	EHO	where council is the registration authority
s.19NA(1)	power to request food safety audit reports	EHO	where council is the registration authority
s.19U(3)	power to waive and vary the costs of a food safety audit if there are special circumstances	EHO
s.19UA	power to charge fees for conducting a food safety assessment or inspection	EHO	except for an assessment required by a declaration under section 19C or an inspection under sections 38B(1)(c) or 39.
s.19W	power to direct a proprietor of a food premises to comply with any requirement under Part IIIB	EHO	where council is the registration authority
s.19W(3)(a)	power to direct a proprietor of a food premises to have staff at the premises undertake training or instruction	EHO	where council is the registration authority
s.19W(3)(b)	power to direct a proprietor of a food premises to have details of any staff training incorporated into the minimum records required to be kept or food safety program of the premises	EHO	where council is the registration authority
	power to register, renew or transfer registration	EHO	where council is the registration authority refusal to grant/renew/transfer registration must be ratified by Council or the CEO (see section 58A(2))
s.38AA(5)	power to (a) request further information; or (b) advise the proprietor that the premises must be registered if the premises are not exempt	EHO	where council is the registration authority
s.38AB(4)	power to fix a fee for the receipt of a notification under section 38AA in accordance with a declaration under subsection (1)	EHO	where council is the registration authority
s.38A(4)	power to request a copy of a completed food safety program template	EHO	where council is the registration authority
s.38B(1)(a)	duty to assess the application and determine which class of food premises under section 19C the food premises belongs	EHO	where council is the registration authority
s.38B(1)(b)	duty to ensure proprietor has complied with requirements of section 38A	EHO	where council is the registration authority
s.38B(2)	duty to be satisfied of the matters in section 38B(2)(a)-(b)	EHO	where council is the registration authority
s.38D(1)	duty to ensure compliance with the applicable provisions of section 38C and inspect the premises if required by section 39	EHO	where council is the registration authority
s.38D(2)	duty to be satisfied of the matters in section 38D(2)(a)-(d)	EHO	where council is the registration authority
s.38D(3)	power to request copies of any audit reports	EHO	where council is the registration authority
s.38E(2)	power to register the food premises on a conditional basis	EHO	where council is the registration authority; not exceeding the prescribed time limit defined under subsection (5).
s.38E(4)	duty to register the food premises when conditions are satisfied	EHO	where council is the registration authority
s.38F(3)(b)	power to require proprietor to comply with requirements of this Act	EHO	where council is the registration authority
s.39A	power to register, renew or transfer food premises despite minor defects	EHO	where council is the registration authority only if satisfied of matters in subsections (2)(a)-(c)
s.40(2)	power to incorporate the certificate of registration in one document with any certificate of registration under Part 6 of the Public Health and Wellbeing Act 2008	EHO
s.40C(2)	power to grant or renew the registration of food premises for a period of less than 1 year	EHO	where council is the registration authority
s.40D(1)	power to suspend or revoke the registration of food premises	EHO	where council is the registration authority
s.43F(6)	duty to be satisfied that registration requirements under Division 3 have been met prior to registering, transferring or renewing registration of a component of a food business	EHO	where council is the registration authority
s.43F(7)	power to register the components of the food business that meet requirements in Division 3 and power to refuse to register the components that do not meet the requirements	EHO	where council is the registration authority
s.46(5)	power to institute proceedings against another person where the offence was due to an act or default by that other person and where the first person charged could successfully defend a prosecution, without proceedings first being instituted against the person first charged	CEO, MPCS	where council is the registration authority

Heritage Act 1995
Provision	Item Delegated	Delegate	Conditions and Limitations
s.84(2)	power to sub-delegate Executive Director's functions	CEO, MPCS	must obtain Executive Director's written consent first.

Planning and Environment Act 1987
Provision	Item Delegated	Delegate	Conditions and Limitations
s.4B	power to prepare an amendment to the Victoria Planning Provisions	CEO, MPCS, PO	if authorised by the Minister
s.4G	function of receiving prescribed documents and a copy of the Victoria Planning Provisions from the Minister	MPCS, PO
s.4H	duty to make amendment to Victoria Planning Provisions available	MPCS, PO
s.4I	duty to keep Victoria Planning Provisions and other documents available	MPCS, PO
s.8A(2)	power to prepare amendment to the planning scheme where the Minister has given consent under s.8A	MPCS, PO
s. 8A(3)	power to apply to Minister to prepare an amendment to the planning scheme	MPCS, PO
s.8A(5)	function of receiving notice of the Minister's decision	MPCS, PO
s.8A(7)	power to prepare the amendment specified in the application without the Minister's authorisation if no response received after 10 business days	MPCS, PO
s.8B(2)	power to apply to the Minister for authorisation to prepare an amendment to the planning scheme of an adjoining municipal district	MPCS, PO
s.12(3)	power to carry out studies and do things to ensure proper use of land and consult with other persons to ensure co-ordination of planning scheme with these persons	CEO, MPCS, PO
s.12A(1)	duty to prepare a municipal strategic statement (including power to prepare a municipal strategic statement under section 19 of the Planning and Environment (Planning Schemes) Act 1996)	CEO, MPCS, PO
s.12B(1)	duty to review planning scheme	CEO, MPCS, PO	Council to ratify
s.12B(2)	duty to review planning scheme at direction of Minister	CEO, MPCS, PO
s.12B(5)	duty to report findings of review of planning scheme to Minister without delay	MPCS, PO
s.14	duties of a Responsible Authority as set out in subsections (a) to (d)	MPCS, PO
s.17(1)	duty of giving copy amendment to the planning scheme	MPCS, PO
s.17(2)	duty of giving copy s.173 agreement	MPCS, PO
s.17(3)	duty of giving copy amendment, explanatory report and relevant documents to the Minister within 10 business days	MPCS, PO
s.18	duty to make amendment etc. available	MPCS, PO
s.19	power to give notice, to decide not to give notice, to publish notice of amendment to a planning scheme and to exercise any other power under section 19 to a planning scheme	MPCS, PO	Advice to CEO
s.19	function of receiving notice of preparation of an amendment to a planning scheme	MPCS, PO	where Council is not the planning authority and the amendment affects land within Council's municipal district; or where the amendment will amend the planning scheme to designate Council as an acquiring authority.
s.20(1)	power to apply to Minister for exemption from the requirements of section 19	MPCS, PO
s.21(2)	duty to make submissions available	MPCS, PO
s.21A(4)	duty to publish notice in accordance with section	MPCS, PO
s.22	duty to consider all submissions	MPCS, PO
s.23(1)(b)	duty to refer submissions which request a change to the amendment to a panel	MPCS, PO
s.23(2)	power to refer to a panel submissions which do not require a change to the amendment	MPCS, PO
s.24	function to represent council and present a submission at a panel hearing (including a hearing referred to in section 96D)	CEO, MPCS, PO
s.26(1)	power to make report available for inspection	MPCS, PO
s.26(2)	duty to keep report of panel available for inspection	MPCS, PO
s.27(2)	power to apply for exemption if panel's report not received	CEO, MPCS, PO
s.28	duty to notify the Minister if abandoning an amendment	MPCS, PO	Note: the power to make a decision to abandon an amendment cannot be delegated
s.30(4)(a)	duty to say if amendment has lapsed	MPCS, PO
s.30(4)(b)	duty to provide information in writing upon request	MPCS, PO
s.32(2)	duty to give more notice if required	MPCS, PO
s.33(1)	duty to give more notice of changes to an amendment	MPCS, PO
s.36(2)	duty to give notice of approval of amendment	CEO, MPCS, PO
s.38(5)	duty to give notice of revocation of an amendment	CEO, MPCS, PO
s.39	function of being a party to a proceeding commenced under section 39 and duty to comply with determination by VCAT	CEO, MPCS, PO
s.40(1)	function of lodging copy of approved amendment	CEO, MPCS, PO
s.41	duty to make approved amendment available	MPCS, PO
s.42	duty to make copy of planning scheme available	MPCS, PO
s.46AS(ac)	power to request the Growth Areas Authority to provide advice on any matter relating to land in Victoria or an objective of planning in Victoria	MPCS, PO
s.46GF	duty to comply with directions issued by the Minister	MPCS	this provision is not yet in force and will commence on 1 June 2016 unless proclaimed earlier
s.46GG	duty to include a condition in a permit relating to matters set out in s.46GG(c) and (d)	MPCS	this provision is not yet in force and will commence on 1 June 2016 unless proclaimed earlier
s.46GH(1)	power to require the payment of an amount of infrastructure levy to be secured to Council's satisfaction	MPCS	where council is a collecting agency this provision is not yet in force and will commence on 1 June 2016 unless proclaimed earlier
s.46GH(2)	power to accept the provision of land, works, services or facilities in part or full satisfaction of the amount of infrastructure levy payable	MPCS	where council is a collecting agency this provision is not yet in force and will commence on 1 June 2016 unless proclaimed earlier
s.46GH(3)	duty to obtain the agreement of the relevant development agency or agencies specified in the approved infrastructure contributions plan before accepting the provision of land, works, services or facilities by the applicant	MPCS	where council is a collecting agency this provision is not yet in force and will commence on 1 June 2016 unless proclaimed earlier
s.46GI(1)	duty to keep proper accounts of any amount of infrastructure levy paid to it as a collecting agency or a development agency under part 2 of the Planning and Environment Act 1987	MPCS	must be done in accordance with Local Government Act 1989. this provision is not yet in force and will commence on 1 June 2016 unless proclaimed earlier
s.46GI(2)	duty to forward to a development agency any part of an infrastructure levy paid to council which is imposed for plan preparation costs incurred by development agency or for carrying out of works, services or facilities on behalf of the development agency	MPCS	this provision is not yet in force and will commence on 1 June 2016 unless proclaimed earlier
s.46GI(3)	duty to apply levy amount only in accordance with s.46GI(3) (a) and (b)	MPCS	this provision is not yet in force and will commence on 1 June 2016 unless proclaimed earlier
s46GI(4)	power to refund any amount of infrastructure levy paid to it as a development agency under Part 2 of the Planning and Environment Act 1987 if satisfied that the development is not to proceed	CEO	this provision is not yet in force and will commence on 1 June 2016 unless proclaimed earlier
s.46GI(5)	duty to take action described in s.46GI(5)(c) – (e) where s.46GI(5)(a) and (b) applies.	MPCS	this provision is not yet in force and will commence on 1 June 2016 unless proclaimed earlier
s.46GL	power to recover any amount of infrastructure levy as a debt due to Council	MPCS	where council is a collecting agency this provision is not yet in force and will commence on 1 June 2016 unless proclaimed earlier
s.46GM	duty to prepare report and give a report to the Minister	CEO	where council is a collecting agency or development agency this provision is not yet in force and will commence on 1 June 2016 unless proclaimed earlier
s.46N(1)	duty to include condition in permit regarding payment of development infrastructure levy	CEO, MPCS, PO
s.46N(2)(c)	function of determining time and manner for receipt of development contributions levy	CEO, MPCS, PO
s.46N(2)(d)	power to enter into an agreement with the applicant regarding payment of development infrastructure levy	CEO, MPCS, PO
s.46O(1)(a) & (2)(a)	power to ensure that community infrastructure levy is paid, or agreement is in place, prior to issuing building permit	CEO, MPCS, PO
s.46O(1)(d) & (2)(d)	power to enter into agreement with the applicant regarding payment of community infrastructure levy	CEO, MPCS, PO
s.46P(1)	power to require payment of amount of levy under section 46N or section 46O to be satisfactorily secured	CEO, MPCS, PO
s.46P(2)	power to accept provision of land, works, services or facilities in part or full payment of levy payable	CEO, MPCS, PO
s.46Q(1)	duty to keep proper accounts of levies paid	DCS, MPCS, PO
s.46Q(1A)	duty to forward to development agency part of levy imposed for carrying out works, services, or facilities on behalf of development agency or plan preparation costs incurred by a development agency	DCS, MPCS, PO
s.46Q(2)	duty to apply levy only for a purpose relating to the provision of plan preparation costs or the works, services and facilities in respect of which the levy was paid etc	CEO
s.46Q(3)	power to refund any amount of levy paid if it is satisfied the development is not to proceed	CEO	only applies when levy is paid to Council as a 'development agency'
s.46Q(4)(c)	duty to pay amount to current owners of land in the area if an amount of levy has been paid to a municipal council as a development agency for plan preparation costs incurred by the council or for the provision by the council of works, services or facilities in an area under s.46Q(4)(a)	CEO	must be done within six months of the end of the period required by the development contributions plan and with the consent of, and in the manner approved by, the Minister this provision is not yet in force and will commence on 1 June 2016 unless proclaimed earlier
s.46Q(4)(d)	duty to submit to the Minister an amendment to the approved development contributions plan	CEO, MPCS, PO	must be done in accordance with Part 3
s46Q(4)(e)	duty to expend that amount on other works etc.	CEO	with the consent of, and in the manner approved by, the Minister
s.46QC	power to recover any amount of levy payable under Part 3B	CEO
s.46QD	duty to prepare report and give a report to the Minister	CEO	where council is a collecting agency or development agency this provision is not yet in force and will commence on 1 June 2016 unless proclaimed earlier
s.46V(3)	duty to make a copy of the approved strategy plan (being the Melbourne Airport Environs Strategy Plan) and any documents lodged with it available	MPCS, PO
s.46Y	duty to carry out works in conformity with the approved strategy plan	MPCS, PO
s.47	power to decide that an application for a planning permit does not comply with that Act	CEO, MPCS, PO
s.49(1)	duty to keep a register of all applications for permits and determinations relating to permits	MPCS, PO
s.49(2)	duty to make register available for inspection	MPCS, PO
s.50(4)	duty to amend application	MPCS, PO
s.50(5)	power to refuse to amend application	MPCS, PO
s.50(6)	duty to make note of amendment to application in register	MPCS, PO
s.50A(1)	power to make amendment to application	MPCS, PO
s.50A(3)	power to require applicant to notify owner and make a declaration that notice has been given	MPCS, PO
s.50A(4)	duty to note amendment to application in register	MPCS, PO
s.51	duty to make copy of application available for inspection	MPCS, PO
s.52(1)(a)	duty to give notice of the application to owners/occupiers of adjoining allotments unless satisfied that the grant of permit would not cause material detriment to any person	MPCS, PO
s.52(1)(b)	duty to give notice of the application to other municipal councils where appropriate	MPCS, PO
s.52(1)(c)	duty to give notice of the application to all persons required by the planning scheme	MPCS, PO
s.52(1)(ca)	duty to give notice of the application to owners and occupiers of land benefited by a registered restrictive covenant if may result in breach of covenant	MPCS, PO
s.52(1)(cb)	duty to give notice of the application to owners and occupiers of land benefited by a registered restrictive covenant if application is to remove or vary the covenant	MPCS, PO
s.52(1)(d)	duty to give notice of the application to other persons who may be detrimentally effected	MPCS, PO
s.52(1AA)	duty to give notice of an application to remove or vary a registered restrictive covenant	MPCS, PO
s.52(3)	power to give any further notice of an application where appropriate	CEO, MPCS, PO
s.53(1)	power to require the applicant to give notice under section 52(1) to persons specified by it	MPCS, PO
s.53(1A)	power to require the applicant to give the notice under section 52(1AA)	MPCS, PO
s.54(1)	power to require the applicant to provide more information	MPCS, PO
s.54(1A)	duty to give notice in writing of information required under section 54(1)	MPCS, PO
s.54(1B)	duty to specify the lapse date for an application	MPCS, PO
s.54A(3)	power to decide to extend time or refuse to extend time to give required information	MPCS, PO
s.54A(4)	duty to give written notice of decision to extend or refuse to extend time und section 54A(3)	MPCS, PO
s.55(1)	duty to give copy application, together with the prescribed information, to every referral authority specified in the planning scheme	MPCS, PO
s.57(2A)	power to reject objections considered made primarily for commercial advantage for the objector	CEO, MPCS, PO
s.57(3)	function of receiving name and address of persons to whom notice of decision is to go	MPCS, PO
s.57(5)	duty to make available for inspection copy of all objections	MPCS, PO
s.57A(4)	duty to amend application in accordance with applicant's request, subject to section 57A(5)	MPCS, PO
s.57A(5)	power to refuse to amend application	MPCS, PO
s.57A(6)	duty to note amendments to application in register	MPCS, PO
s.57B(1)	duty to determine whether and to whom notice should be given	MPCS, PO
s.57B(2)	duty to consider certain matters in determining whether notice should be given	MPCS, PO
s.57C(1)	duty to give copy of amended application to referral authority	MPCS, PO
s.58	duty to consider every application for a permit	MPCS, PO
s.58A	power to request advice from the Planning Application Committee	MPCS, PO
s.60	duty to consider certain matters	MPCS, PO
s60(1A)	power to consider certain matters before deciding on application	MPCS, PO
s.60(1B)	duty to consider number of objectors in considering whether use or development may have significant social effect	DWTS
s.61(1)	power to determine permit application, either to decide to grant a permit, to decide to grant a permit with conditions or to refuse a permit application	MPCS, PO	the permit must not be inconsistent with a cultural heritage management plan under the Aboriginal Heritage Act 2006 Review and Approval by CEO If permit refused must be in consultation with CEO and Council
s.61(2)	duty to decide to refuse to grant a permit if a relevant determining referral authority objects to grant of permit	MPCS, PO
s.61(2A)	power to decide to refuse to grant a permit if a relevant recommending referral authority objects to the grant of permit	MPCS, PO
s.61(3)(a)	duty not to decide to grant a permit to use coastal Crown land without Minister's consent	MPCS, PO
s.61(3)(b)	duty to refuse to grant the permit without the Minister's consent	CEO, MPCS, PO
s.61(4)	duty to refuse to grant the permit if grant would authorise a breach of a registered restrictive covenant	CEO, MPCS, PO
s.62(1)	duty to include certain conditions in deciding to grant a permit	MPCS, PO	In consultation with CEO and advice to Council
s.62(2)	power to include other conditions	MPCS, PO
s.62(4)	duty to ensure conditions are consistent with paragraphs (a),(b) and (c)	MPCS, PO
s.62(5)(a)	power to include a permit condition to implement an approved development contributions plan	MPCS, PO	In consultation with CEO and Council
s.62(5)(b)	power to include a permit condition that specified works be provided on or to the land or paid for in accordance with section 173 agreement	MPCS, PO	In consultation with CEO and Council
s.62(5)(c)	power to include a permit condition that specified works be provided or paid for by the applicant	MPCS, PO
s.62(6)(a)	duty not to include a permit condition requiring a person to pay an amount for or provide works except in accordance with section 62(5) or section 46N	MPCS, PO
s.62(6)(b)	duty not to include a permit condition requiring a person to pay an amount for or provide works except a condition that a planning scheme requires to be included as referred to in section 62(1)(a)	MPCS, PO
s.63	duty to issue the permit where made a decision in favour of the application (if no one has objected)	MPCS, PO
s.64(1)	duty to give notice of decision to grant a permit to applicant and objectors	MPCS, PO	this provision applies also to a decision to grant an amendment to a permit - see section 75
s.64(3)	duty not to issue a permit until after the specified period	MPCS, PO	this provision applies also to a decision to grant an amendment to a permit - see section 75
s.64(5)	duty to give each objector a copy of an exempt decision	MPCS, PO	this provision applies also to a decision to grant an amendment to a permit - see section 75
s.64A	duty not to issue permit until the end of a period when an application for review may be lodged with VCAT or until VCAT has determined the application, if a relevant recommending referral authority has objected to the grant of a permit	MPCS, PO	this provision applies also to a decision to grant an amendment to a permit - see section 75A
s.65(1)	duty to give notice of refusal to grant permit to applicant and person who objected under section 57	MPCS, PO
s.66(1)	duty to give notice under section 64 or section 65 and copy permit to relevant determining referral authorities	MPCS, PO
s.66(2)	duty to give a recommending referral authority notice of its decision to grant a permit	MPCS, PO	if the recommending referral authority objected to the grant of the permit or the responsible authority decided not to include a condition on the permit recommended by the recommending referral authority
s.66(4)	duty to give a recommending referral authority notice of its decision to refuse a permit	MPCS, PO	if the recommending referral authority objected to the grant of the permit or the recommending referral authority recommended that a permit condition be included on the permit
s.66(6)	duty to give a recommending referral authority a copy of any permit which Council decides to grant and a copy of any notice given under section 64 or 65	MPCS, PO	if the recommending referral authority did not object to the grant of the permit or the recommending referral authority did not recommend a condition be included on the permit
s.69(1)	function of receiving application for extension of time of permit	MPCS, PO
s.69(1A)	function of receiving application for extension of time to complete development	MPCS, PO
s.69(2)	power to extend time	MPCS, PO
s.70	duty to make copy permit available for inspection	MPCS, PO
s.71(1)	power to correct certain mistakes	MPCS, PO
s.71(2)	duty to note corrections in register	MPCS, PO
S.73	power to decide to grant amendment subject to conditions	MPCS, PO
S.74	duty to issue amended permit to applicant if no objectors	MPCS, PO
S.76	duty to give applicant and objectors notice of decision to refuse to grant amendment to permit	MPCS, PO
s.76A(1)	duty to give relevant determining referral authorities copy of amended permit and copy of notice	MPCS, PO
s.76A(2)	duty to give a recommending referral authority notice of its decision to grant an amendment to a permit	MPCS, PO	if the recommending referral authority objected to the amendment of the permit or the responsible authority decided not to include a condition on the amended permit recommended by the recommending referral authority
s.76A(4)	duty to give a recommending referral authority notice of its decision to refuse a permit	MPCS, PO	if the recommending referral authority objected to the amendment of the permit or the recommending referral authority recommended that a permit condition be included on the amended permit
s.76A(6)	duty to give a recommending referral authority a copy of any amended permit which Council decides to grant and a copy of any notice given under section 64 or 76	MPCS, PO	if the recommending referral authority did not object to the amendment of the permit or the recommending referral authority did not recommend a condition be included on the amended permit
s.76D	duty to comply with direction of Minister to issue amended permit	CEO, MPCS, PO
S.83	function of being respondent to an appeal	CEO, MPCS, PO
s.83B	duty to give or publish notice of application for review	MPCS, PO
s.84(1)	power to decide on an application at any time after an appeal is lodged against failure to grant a permit	MPCS, PO	In consultation with CEO
s.84(2)	duty not to issue a permit or notice of decision or refusal after an application is made for review of a failure to grant a permit	MPCS, PO
s.84(3)	duty to tell principal registrar if decide to grant a permit after an application is made for review of its failure to grant a permit	MPCS, PO
s.84(6)	duty to issue permit on receipt of advice within 3 working days	MPCS, PO
s.86	duty to issue a permit at order of Tribunal within 3 working days	MPCS, PO
s.87(3)	power to apply to VCAT for the cancellation or amendment of a permit	CEO, MPCS, PO	In consultation with Council
s.90(1)	function of being heard at hearing of request for cancellation or amendment of a permit	CEO, MPCS, PO
s.91(2)	duty to comply with the directions of VCAT	CEO, MPCS, PO
s.91(2A)	duty to issue amended permit to owner if Tribunal so directs	MPCS, PO
s.92	duty to give notice of cancellation/amendment of permit by VCAT to persons entitled to be heard under section 90	MPCS, PO
s.93(2)	duty to give notice of VCAT order to stop development	MPCS, PO
s.95(3)	function of referring certain applications to the Minister	CEO, MPCS, PO
s.95(4)	duty to comply with an order or direction	CEO, MPCS, PO
s.96(1)	duty to obtain a permit from the Minister to use and develop its land	CEO, MPCS, PO
s.96(2)	function of giving consent to other persons to apply to the Minister for a permit to use and develop Council land	MPCS, PO
s.96A(2)	power to agree to consider an application for permit concurrently with preparation of proposed amendment	MPCS, PO
s.96C	power to give notice, to decide not to give notice, to publish notice and to exercise any other power under section 96C	MPCS, PO
s.96F	duty to consider the panel's report under section 96E	CEO, MPCS, PO
s.96G(1)	power to determine to recommend that a permit be granted or to refuse to recommend that a permit be granted and power to notify applicant of the determination (including power to give notice under section 23 of the Planning and Environment (Planning Schemes) Act 1996)	CEO, MPCS, PO	In consultation with Council
s.96H(3)	power to give notice in compliance with Minister's direction	MPCS, PO	In consultation with CEO
s.96J	power to issue permit as directed by the Minister	MPCS, PO
s.96K	duty to comply with direction of the Minister to give notice of refusal	MPCS, PO
s. 96Z	duty to keep levy certificates given to it under ss. 47 or 96A for no less than 5 years from receipt of the certificate	MPCS, PO
s.97C	power to request Minister to decide the application	MPCS, PO	In consultation with Council and CEO
s.97D(1)	duty to comply with directions of Minister to supply any document or assistance relating to application	MPCS, PO
s.97G(3)	function of receiving from Minister copy of notice of refusal to grant permit or copy of any permit granted by the Minister	CEO, MPCS, PO
s.97G(6)	duty to make a copy of permits issued under section 97F available for inspection	MPCS, PO
s.97L	duty to include Ministerial decisions in a register kept under section 49	MPCS, PO
s.97MH	duty to provide information or assistance to the Planning Application Committee	MPCS, PO
s.97MI	duty to contribute to the costs of the Planning Application Committee or subcommittee	MPCS, PO
s.97O	duty to consider application and issue or refuse to issue certificate of compliance	MPCS, PO
s.97P(3)	duty to comply with directions of VCAT following an application for review of a failure or refusal to issue a certificate	CEO, MPCS, PO
s.97Q(2)	function of being heard by VCAT at hearing of request for amendment or cancellation of certificate	MPCS, PO	In consultation with CEO and Council
s.97Q(4)	duty to comply with directions of VCAT	MPCS, PO
s.97R	duty to keep register of all applications for certificate of compliance and related decisions	MPCS, PO
s.98(1)&(2)	function of receiving claim for compensation in certain circumstances	MPCS, PO
s.98(4)	duty to inform any person of the name of the person from whom compensation can be claimed	MPCS, PO
s.101	function of receiving claim for expenses in conjunction with claim	MPCS, PO
s.103	power to reject a claim for compensation in certain circumstances	MPCS, PO	In consultation with CEO
s.107(1)	function of receiving claim for compensation	MPCS, PO
s.107(3)	power to agree to extend time for making claim	CEO, MPCS, PO
s.114(1)	power to apply to the VCAT for an enforcement order	CEO, MPCS, PO	In consultation with Council
s.117(1)(a)	function of making a submission to the VCAT where objections are received	CEO, MPCS, PO
s.120(1)	power to apply for an interim enforcement order where section 114 application has been made	CEO, MPCS, PO	In consultation with Council
s.123(1)	power to carry out work required by enforcement order and recover costs	MPCS, PO
s.123(2)	power to sell buildings, materials, etc salvaged in carrying out work under section 123(1)	CEO	except Crown Land In consultation with Council
s.129	function of recovering penalties	MPCS, PO
s.130(5)	power to allow person served with an infringement notice further time	MPCS, PO
s.149A(1)	power to refer a matter to the VCAT for determination	CEO	In consultation with Council
s.149A(1A)	power to apply to VCAT for the determination of a matter relating to the interpretation of a s.173 agreement	MPCS, PO
s.156	duty to pay fees and allowances (including a payment to the Crown under subsection (2A)), and payment or reimbursement for reasonable costs and expenses incurred by the panel in carrying out its functions unless the Minister directs otherwise under subsection (2B)power to ask for contribution under subsection (3) and power to abandon amendment or part of it under subsection (4)	MPCS, PO	where council is the relevant planning authority
s.171(2)(f)	power to carry out studies and commission reports	CEO, MPCS, PO
s.171(2)(g)	power to grant and reserve easements	CEO, MPCS, PO
s.173	power to enter into agreement covering matters set out in section 174	CEO, MPCS, PO	In consultation with Council
	power to decide whether something is to the satisfaction of Council, where an agreement made under section 173 of the Planning and Environment Act 1987 requires something to be to the satisfaction of Council or Responsible Authority	CEO, MPCS, PO	In consultation with Council
	power to give consent on behalf of Council, where an agreement made under section 173 of the Planning and Environment Act 1987 requires that something may not be done without the consent of Council or Responsible Authority	CEO, MPCS, PO	In consultation with Council
s.177(2)	power to end a section 173 agreement with the agreement of all those bound by any covenant in the agreement or otherwise in accordance with Division 2 of Part 9	CEO, MPCS, PO	In consultation with Council
s.178	power to amend a s.173 agreement with the agreement of all those bound by any covenant in the agreement or otherwise in accordance with Division 2 of Part 9	CEO, MPCS, PO	In consultation with Council
s.178A(1)	function of receiving application to amend or end an agreement	MPCS, PO
s.178A(3)	function of notifying the owner as to whether it agrees in principle to the proposal under s.178A(1)	MPCS, PO
s.178A(4)	function of notifying the applicant and the owner as to whether it agrees in principle to the proposal	MPCS, PO
s.178A(5)	power to propose to amend or end an agreement	MPCS, PO
s.178B(1)	duty to consider certain matters when considering proposal to amend an agreement	MPCS, PO
s.178B(2)	duty to consider certain matters when considering proposal to end an agreement	MPCS, PO
s.178C(2)	duty to give notice of the proposal to all parties to the agreement and other persons who may be detrimentally affected by decision to amend or end	MPCS, PO
s.178C(4)	function of determining how to give notice under s.178C(2)	MPCS, PO
s.178E(1)	duty not to make decision until after 14 days after notice has been given	MPCS, PO
s.178E(2)(a)	power to amend or end the agreement in accordance with the proposal	MPCS, PO	If no objections are made under s.178D Must consider matters in s.178B
s.178E(2)(b)	power to amend or end the agreement in a manner that is not substantively different from the proposal	MPCS, PO	If no objections are made under s.178D Must consider matters in s.178B
s.178E(2)(c)	power to refuse to amend or end the agreement	MPCS, PO	If no objections are made under s.178D Must consider matters in s.178B
s.178E(3)(a)	power to amend or end the agreement in accordance with the proposal	MPCS, PO	After considering objections, submissions and matters in s.178B
s.178E(3)(b)	power to amend or end the agreement in a manner that is not substantively different from the proposal	MPCS, PO	After considering objections, submissions and matters in s.178B
s.178E(3)(c)	power to amend or end the agreement in a manner that is substantively different from the proposal	MPCS, PO	After considering objections, submissions and matters in s.178B
s.178E(3)(d)	power to refuse to amend or end the agreement	MPCS, PO	After considering objections, submissions and matters in s.178B
s.178F(1)	duty to give notice of its decision under s.178E(3)(a) or (b)	MPCS, PO
s.178F(2)	duty to give notice of its decision under s.178E(2)(c) or (3)(d)	MPCS, PO
s.178F(4)	duty not to proceed to amend or end an agreement under s.178E until at least 21 days after notice has been given or until an application for review to the Tribunal has been determined or withdrawn	MPCS, PO
s.178G	duty to sign amended agreement and give copy to each other party to the agreement	MPCS, PO
s.178H	power to require a person who applies to amend or end an agreement to pay the costs of giving notices and preparing the amended agreement	MPCS, PO
s.178I(3)	duty to notify, in writing, each party to the agreement of the ending of the agreement relating to Crown land	MPCS, PO
s.179(2)	duty to make available for inspection copy agreement	MPCS, PO
s.181	duty to apply to the Registrar of Titles to record the agreement and to deliver a memorial to Registrar-General	MPCS, PO
s.181(1A)(a)	power to apply to the Registrar of Titles to record the agreement	MPCS, PO
s.181(1A)(b)	duty to apply to the Registrar of Titles, without delay, to record the agreement	MPCS, PO
s.182	power to enforce an agreement	CEO, MPCS, PO
s.183	duty to tell Registrar of Titles of ending/amendment of agreement	MPCS, PO
s.184F(1)	power to decide to amend or end an agreement at any time after an application for review of the failure of Council to make a decision	MPCS, PO
s.184F(2)	duty not to amend or end the agreement or give notice of the decision after an application is made to VCAT for review of a failure to amend or end an agreement	MPCS, PO
s.184F(3)	duty to inform the principal registrar if the responsible authority decides to amend or end an agreement after an application is made for the review of its failure to end or amend the agreement	MPCS, PO
s.184F(5)	function of receiving advice from the principal registrar that the agreement may be amended or ended in accordance with Council's decision	MPCS, PO
s.184G(2)	duty to comply with a direction of the Tribunal	MPCS, PO
s.184G(3)	duty to give notice as directed by the Tribunal	MPCS, PO
s.198(1)	function to receive application for planning certificate	MPCS, PO
s.199(1)	duty to give planning certificate to applicant	MPCS, PO
s.201(1)	function of receiving application for declaration of underlying zoning	MPCS, PO
s.201(3)	duty to make declaration	MPCS, PO
	power to decide, in relation to any planning scheme or permit, that a specified thing has or has not been done to the satisfaction of Council	CEO, MPCS, PO
	power, in relation to any planning scheme or permit, to consent or refuse to consent to any matter which requires the consent or approval of Council	CEO, MPCS, PO
	power to approve any plan or any amendment to a plan or other document in accordance with a provision of a planning scheme or condition in a permit	CEO, MPCS, PO
	power to give written authorisation in accordance with a provision of a planning scheme	CEO, MPCS, PO
s.201UAB(1)	function of providing the Growth Areas Authority with information relating to any land within municipal district	MPCS, PO
s.201UAB(2)	duty to provide the Growth Areas Authority with information requested under subsection (1) as soon as possible	MPCS, PO

Rail Safety (Local Operations) Act 2006
Provision	Item Delegated	Delegate	Conditions and Limitations
s.33	duty to comply with a direction of the Safety Director under this section	SAE, CW, CAPD, DWTS	where council is a utility under section 3
s.33A	duty to comply with a direction of the Safety Director to give effect to arrangements under this section	SAE, CW, CAPD, DWTS	duty of council as a road authority under the Road Management Act 2004
s.34	duty to comply with a direction of the Safety Director to alter, demolish or take away works carried out contrary to a direction under section 33(1)	SAE, CW, CAPD, DWTS	where council is a utility under section 3
s.34C(2)	function of entering into safety interface agreements with rail infrastructure manager	CEO	where council is the relevant road authority
s.34D(1)	function of working in conjunction with rail infrastructure manager in determining whether risks to safety need to be managed	SAE, CAPD, DWTS	where council is the relevant road authority
s.34D(2)	function of receiving written notice of opinion	CEO, DWTS	where council is the relevant road authority
s.34D(4)	function of entering into safety interface agreement with infrastructure manager	CEO	where council is the relevant road authority
s.34E(1)(a)	duty to identify and assess risks to safety	CEO, SAE, CW, CAPD, DWTS	where council is the relevant road authority
s.34E(1)(b)	duty to determine measures to manage any risks identified and assessed having regard to items set out in section 34E(2)(a)-(c)	CEO, DWTS	where council is the relevant road authority
s.34E(3)	duty to seek to enter into a safety interface agreement with rail infrastructure manager	CEO, DWTS	where council is the relevant road authority
s.34F(1)(a)	duty to identify and assess risks to safety, if written notice has been received under section 34D(2)(a)	CEO, SAE, CW, CAPD, DWTS	where council is the relevant road authority
s.34F(1)(b)	duty to determine measures to manage any risks identified and assessed, if written notice has been received under section 34D(2)(a)	CEO, DWTS	where council is the relevant road authority
s.34F(2)	duty to seek to enter into a safety interface agreement with rail infrastructure manager	CEO	where council is the relevant road authority
s.34H	power to identify and assess risks to safety as required under sections 34B, 34C, 34D, 34E or 34F in accordance with subsections (a)-(c)	CEO, DWTS	where council is the relevant road authority
s.34I	function of entering into safety interface agreements	CEO	where council is the relevant road authority
s.34J(2)	function of receiving notice from Safety Director	CEO, DWTS	where council is the relevant road authority
s.34J(7)	duty to comply with a direction of the Safety Director given under section 34J(5)	CEO, DWTS	where council is the relevant road authority
s.34K(2)	duty to maintain a register of items set out in subsections (a)-(b)	CEO, SAE, CAPD, DWTS	where council is the relevant road authority

Residential Tenancies Act 1997
Provision	Item Delegated	Delegate	Conditions and Limitations
s.142D	function of receiving notice regarding an unregistered rooming house	EHO
s.142G(1)	duty to enter required information in Rooming House Register for each rooming house in municipal district	EHO
s. 142G(2)	power to enter certain information in the Rooming House Register	EHO
s.142I(2)	power to amend or revoke an entry in the Rooming House Register if necessary to maintain the accuracy of the entry	EHO
s.252	power to give tenant a notice to vacate rented premises if subsection (1) applies	EHO, MPCS	where council is the landlord
s.262(1)	power to give tenant a notice to vacate rented premises	EHO, MPCS	where council is the landlord
s.262(3)	power to publish its criteria for eligibility for the provision of housing by council	CEO, MPCS
s.518F	power to issue notice to caravan park regarding emergency management plan if determined that the plan does not comply with the requirements	EHO
s.522(1)	power to give a compliance notice to a person	MPCS
s.525(2)	power to authorise an officer to exercise powers in section 526 (either generally or in a particular case)	CEO
s.525(4)	duty to issue identity card to authorised officers	CEO
s.526(5)	duty to keep record of entry by authorised officer under section 526	MPCS
s.526A(3)	function of receiving report of inspection	MPCS
s.527	power to authorise a person to institute proceedings (either generally or in a particular case)	CEO

Road Management Act 2004
Provision	Item Delegated	Delegate	Conditions and Limitations
s.11(1)	power to declare a road by publishing a notice in the Government Gazette	SAE, CAPD, DWTS	obtain consent in circumstances specified in section 11(2) In consultation with CEO and Council
s.11(8)	power to name a road or change the name of a road by publishing notice in Government Gazette	SAE, CAPD, DWTS	In consultation with Council
s.11(9)(b)	duty to advise Registrar	SAE, CAPD, DWTS
s.11(10)	duty to inform Secretary to Department ofEnvironment, Land, Water and Planning of declaration etc.	CEO, DWTS	clause subject to section 11(10A)
s.11(10A)	duty to inform Secretary to Department of Environment, Land, Water and Planning or nominated person	CEO, DWTS	where council is the coordinating road authority
s.12(2)	power to discontinue road or part of a road	CEO, DWTS	were council is the coordinating road authority
s.12(4)	power to publish, and provide copy, notice of proposed discontinuance	SAE, CAPD, DWTS	power of coordinating road authority where it is the discontinuing body unless subsection (11) applies
s.12(5)	duty to consider written submissions received within 28 days of notice	SAE, CAPD, DWTS	duty of coordinating road authority where it is the discontinuing body unless subsection (11) applies
s.12(6)	function of hearing a person in support of their written submission	SAE, CAPD, DWTS	function of coordinating road authority where it is the discontinuing body unless subsection (11) applies
s.12(7)	duty to fix day, time and place of meeting under subsection (6) and to give notice	CEO, DWTS	duty of coordinating road authority where it is the discontinuing body unless subsection (11) applies
s.12(10)	duty to notify of decision made	SAE, CAPD, DWTS	duty of coordinating road authority where it is the discontinuing body does not apply where an exemption is specified by the regulations or given by the Minister
s.13(1)	power to fix a boundary of a road by publishing notice in Government Gazette	SAE, CAPD, DWTS	power of coordinating road authority and obtain consent under section 13(3) and section 13(4) as appropriate
s.14(4)	function of receiving notice from VicRoads	SAE, CAPD, DWTS
s.14(7)	power to appeal against decision of VicRoads	DWTS
s.15(1)	power to enter into arrangement with another road authority, utility or a provider of public transport to transfer a road management function of the road authority to the other road authority, utility or provider of public transport	SAE, CAPD, DWTS
s.15(1A)	power to enter into arrangement with a utility to transfer a road management function of the utility to the road authority	SAE, CAPD, DWTS
s.15(2)	duty to include details of arrangement in public roads register	SAE, CAPD, DWTS
s.16(7)	power to enter into an arrangement under section 15	SAE, CAPD, DWTS
s.16(8)	duty to enter details of determination in public roads register	SAE, CAPD, DWTS
s.17(2)	duty to register public road in public roads register	SAE, CAPD, DWTS	where council is the coordinating road authority
s.17(3)	power to decide that a road is reasonably required for general public use	SAE, CAPD, DWTS	where council is the coordinating road authority
s.17(3)	duty to register a road reasonably required for general public use in public roads register	SAE, CAPD, DWTS	where council is the coordinating road authority
s.17(4)	power to decide that a road is no longer reasonably required for general public use	SAE, CAPD, DWTS	where council is the coordinating road authority
s.17(4)	duty to remove road no longer reasonably required for general public use from public roads register	SAE, CAPD, DWTS	where council is the coordinating road authority
s.18(1)	power to designate ancillary area	SAE, CAPD, DWTS	where council is the coordinating road authority, and obtain consent in circumstances specified in section 18(2)
s.18(3)	duty to record designation in public roads register	SAE, CAPD, DWTS	where council is the coordinating road authority
s.19(1)	duty to keep register of public roads in respect of which it is the coordinating road authority	SAE, CAPD, DWTS
s.19(4)	duty to specify details of discontinuance in public roads register	SAE, CAPD, DWTS
s.19(5)	duty to ensure public roads register is available for public inspection	SAE, CAPD, DWTS
s.21	function of replying to request for information or advice	SAE, CAPD, DWTS	obtain consent in circumstances specified in section 11(2)
s.22(2)	function of commenting on proposed direction	SAE, CAPD, DWTS
s.22(4)	duty to publish a copy or summary of any direction made under section 22 by the Minister in its annual report.	CEO
s.22(5)	duty to give effect to a direction under this section.	CEO, DWTS
s.40(1)	duty to inspect, maintain and repair a public road.	CW, DWTS
s.40(5)	power to inspect, maintain and repair a road which is not a public road	CW, DWTS
s.41(1)	power to determine the standard of construction, inspection, maintenance and repair	CW, DWTS
s.42(1)	power to declare a public road as a controlled access road	SAE, CAPD, DWTS	power of coordinating road authority and Schedule 2 also applies
s.42(2)	power to amend or revoke declaration by notice published in Government Gazette	SAE, CAPD, DWTS	power of coordinating road authority and Schedule 2 also applies
s.42A(3)	duty to consult with VicRoads before road is specified	SAE, CAPD, DWTS	where council is the coordinating road authority if road is a municipal road or part thereof
s.42A(4)	power to approve Minister's decision to specify a road as a specified freight road	SAE, CAPD, DWTS	where council is the coordinating road authority if road is a municipal road or part thereof and where road is to be specified a freight road
s.48EA	duty to notify the owner or occupier of land and provider of public transport on which rail infrastructure or rolling stock is located (and any relevant provider of public transport)	SAE, CAPD, DWTS	where council is the responsible road authority, infrastructure manager or works manager
s.48M(3)	function of consulting with the Secretary for purposes of developing guidelines under section 48M	CEO
s.48N	duty to notify the Secretary of the location of the bus stopping point and the action taken by council	DWTS
s.49	power to develop and publish a road management plan	CEO, DWTS
s.51	power to determine standards by incorporating the standards in a road management plan	CEO, DWTS
s.53(2)	power to cause notice to be published in Government Gazette of amendment etc of document in road management plan	SAE, CAPD, DWTS
s.54(2)	duty to give notice of proposal to make a road management plan	SAE, CAPD, DWTS
s.54(5)	duty to conduct a review of road management plan at prescribed intervals	SAE, CAPD, DWTS
s.54(6)	power to amend road management plan	CEO, DWTS	Subject to Council resolution
s.54(7)	duty to incorporate the amendments into the road management plan	CEO, DWTS
s.55(1)	duty to cause notice of road management plan to be published in Government Gazette and newspaper	SAE, CAPD, DWTS
s.63(1)	power to consent to conduct of works on road	SAE, CAPD, DWTS	where council is the coordinating road authority
s.63(2)(e)	power to conduct or to authorise the conduct of works in, on, under or over a road in an emergency	SAE, CAPD, DWTS	where council is the infrastructure manager
s.64(1)	duty to comply with clause 13 of Schedule 7	SAE, CAPD, DWTS	where council is the infrastructure manager or works manager
s.66(1)	power to consent to structure etc	SAE, CAPD, DWTS	where council is the coordinating road authority
s.67(2)	function of receiving the name & address of the person responsible for distributing the sign or bill	SAE, CAPD, DWTS	where council is the coordinating road authority
s.67(3)	power to request information	SAE, CAPD, DWTS	where council is the coordinating road authority
s.68(2)	power to request information	SAE, CAPD, DWTS	where council is the coordinating road authority
s.71(3)	power to appoint an authorised officer	SAE, CAPD, DWTS
s.72	duty to issue an identity card to each authorised officer	SAE, CAPD, DWTS
s.85	function of receiving report from authorised officer	CEO, SAE, CAPD, DWTS
s.86	duty to keep register re section 85 matters	SAE, CAPD, DWTS
s.87(1)	function of receiving complaints	CEO, SAE, CAPD, DWTS
s.87(2)	duty to investigate complaint and provide report	SAE, CAPD, DWTS
s.112(2)	power to recover damages in court	CEO
s.116	power to cause or carry out inspection	SAE, CW, CAPD, DWTS
s.119(2)	function of consulting with VicRoads	CEO, DWTS
s.120(1)	power to exercise road management functions on an arterial road (with the consent of VicRoads)	DWTS
s.120(2)	duty to seek consent of VicRoads to exercise road management functions before exercising power in section 120(1)	DWTS
s.121(1)	power to enter into an agreement in respect of works	SAE, CW, CAPD, DWTS
s.122(1)	power to charge and recover fees	CEO, DWTS
s.123(1)	power to charge for any service	CEO, DWTS
Schedule 2 Clause 2(1)	power to make a decision in respect of controlled access roads	SAE, CAPD, DWTS
Schedule 2 Clause 3(1)	duty to make policy about controlled access roads	SAE, CAPD, DWTS
Schedule 2 Clause 3(2)	power to amend, revoke or substitute policy about controlled access roads	DWTS
Schedule 2 Clause 4	function of receiving details of proposal from VicRoads	CEO, DWTS
Schedule 2 Clause 5	duty to publish notice of declaration	SAE, CAPD, DWTS
Schedule 7, Clause 7(1)	duty to give notice to relevant coordinating road authority of proposed installation of non-road infrastructure or related works on a road reserve	SAE, CAPD, DWTS	where council is the infrastructure manager or works manager
Schedule 7, Clause 8(1)	duty to give notice to any other infrastructure manager or works manager responsible for any non-road infrastructure in the area, that could be affected by any proposed installation of infrastructure or related works on a road or road reserve of any road	SAE, CAPD, DWTS	where council is the infrastructure manager or works manager
Schedule 7, Clause 9(1)	duty to comply with request for information from a coordinating road authority, an infrastructure manager or a works manager responsible for existing or proposed infrastructure in relation to the location of any non-road infrastructure and technical advice or assistance in conduct of works	SAE, CW, CAPD, DWTS	where council is the infrastructure manager or works manager responsible for non-road infrastructure
Schedule 7, Clause 9(2)	duty to give information to another infrastructure manager or works manager where becomes aware any infrastructure or works are not in the location shown on records, appear to be in an unsafe condition or appear to need maintenance	SAE, CW, CAPD, DWTS	where council is the infrastructure manager or works manager
Schedule 7, Clause 10(2)	where Schedule 7 Clause 10(1) applies, duty to, where possible, conduct appropriate consultation with persons likely to be significantly affected	SAE, CW, CAPD, DWTS	where council is the infrastructure manager or works manager
Schedule 7 Clause 12(2)	power to direct infrastructure manager or works manager to conduct reinstatement works	SAE, CW, CAPD, DWTS	where council is the coordinating road authority
Schedule 7 Clause 12(3)	power to take measures to ensure reinstatement works are completed	SAE, CW, CAPD, DWTS	where council is the coordinating road authority
Schedule 7 Clause 12(4)	duty to ensure that works are conducted by an appropriately qualified person	SAE, CW, CAPD, DWTS	where council is the coordinating road authority
Schedule 7 Clause 12(5)	power to recover costs	SAE, CW, CAPD, DWTS	where council is the coordinating road authority
Schedule 7, Clause 13(1)	duty to notify relevant coordinating road authority within 7 days that works have been completed, subject to Schedule 7, Clause 13(2)	SAE, CW, CAPD, DWTS	where council is the works manager
Schedule 7 Clause 13(2)	power to vary notice period	SAE, CAPD, DWTS	where council is the coordinating road authority
Schedule 7, Clause 13(3)	duty to ensure works manager has complied with obligation to give notice under Schedule 7, Clause 13(1)	SAE, CW, CAPD, DWTS	where council is the infrastructure manager
Schedule 7 Clause 16(1)	power to consent to proposed works	SAE, CW, CAPD, DWTS	where council is the coordinating road authority
Schedule 7 Clause 16(4)	duty to consult	CEO, SAE, CAPD, DWTS	where council is the coordinating road authority, responsible authority or infrastructure manager
Schedule 7 Clause 16(5)	power to consent to proposed works	CEO, SAE, CAPD, DWTS	where council is the coordinating road authority
Schedule 7 Clause 16(6)	power to set reasonable conditions on consent	CEO, SAE, CAPD, DWTS	where council is the coordinating road authority
Schedule 7 Clause 16(8)	power to include consents and conditions	CEO, SAE, CAPD, DWTS	where council is the coordinating road authority
Schedule 7 Clause 17(2)	power to refuse to give consent and duty to give reasons for refusal	SAE, CAPD, DWTS	where council is the coordinating road authority
Schedule 7 Clause 18(1)	power to enter into an agreement	DWTS	where council is the coordinating road authority
Schedule 7 Clause 19(1)	power to give notice requiring rectification of works	SAE, CAPD, DWTS	where council is the coordinating road authority
Schedule 7 Clause 19(2) & (3)	power to conduct the rectification works or engage a person to conduct the rectification works and power to recover costs incurred	CEO, DWTS	where council is the coordinating road authority
Schedule 7 Clause 20(1)	power to require removal, relocation, replacement or upgrade of existing non-road infrastructure	DWTS	where council is the coordinating road authority
Schedule 7A Clause 2	power to cause street lights to be installed on roads	SAE, CAPD, DWTS	power of responsible road authority where it is the coordinating road authority or responsible road authority in respect of the road
Schedule 7A Clause 3(1)(d)	duty to pay installation and operation costs of street lighting - where road is not an arterial road	SAE, CW, CAPD, DWTS	where council is the responsible road authority
Schedule 7A Clause 3(1)(e)	duty to pay installation and operation costs of street lighting - where road is a service road on an arterial road and adjacent areas	SAE, CW, CAPD, DWTS	where council is the responsible road authority
Schedule 7A Clause (3)(1)(f),	duty to pay installation and percentage of operation costs of street lighting - for arterial roads in accordance with clauses 3(2) and 4	SAE, CW, CAPD, DWTS	duty of council as responsible road authority that installed the light (re: installation costs) and where council is relevant municipal council (re: operating costs)

Planning and Environment Regulations 2015
Provision	Item Delegated	Delegate	Conditions and Limitations
r.6	function of receiving notice, under section 19(1)(c) of the Act, from a planning authority of its preparation of an amendment to a planning scheme	MPCS	where Council is not the planning authority and the amendment affects land within Council's municipal district; or where the amendment will amend the planning scheme to designate Council as an acquiring authority.
r.21	power of responsible authority to require a permit applicant to verify information (by statutory declaration or other written confirmation satisfactory to the responsible authority) in an application for a permit or to amend a permit or any information provided under section 54 of the Act	MPCS
r.25(a)	duty to make copy of matter considered under section 60(1A)(g) available for inspection free of charge	MPCS	where Council is the responsible authority
r.25(b))	function of receiving a copy of any document considered under section 60(1A)(g) by the responsible authority and duty to make the document available for inspection free of charge	MPCS	where Council is not the responsible authority but the relevant land is within Council's municipal district
r.42	function of receiving notice under section 96C(1)(c) of the Act from a planning authority of its preparation of a combined application for an amendment to a planning scheme and notice of a permit application	MPCS	where Council is not the planning authority and the amendment affects land within Council's municipal district; or where the amendment will amend the planning scheme to designate Council as an acquiring authority.

Planning and Environment (Fees) Interim Regulations 2015 Planning and Environment (Fees) Further Interim Regulations 2015 Note: these Regulations expire on 14 October 2016
Provision	Item Delegated	Delegate	Conditions and Limitations
r.16	power to waive or rebate a fee other than a fee relating to an amendment to a planning scheme	CEO, MPCS
r.17	power to waive or rebate a fee relating to an amendment of a planning scheme	CEO, MPCS
r.18	duty to record matters taken into account and which formed the basis of a decision to waive or rebate a fee under r.16 or 17	CEO, MPCS

Residential Tenancies (Caravan Parks and Movable Dwellings Registration and Standards) Regulations 2010
Provision	Item Delegated	Delegate	Conditions and Limitations
r.7	function of entering into a written agreement with a caravan park owner	CEO
r.11	function of receiving application for registration	EHO
r.13(1)	duty to grant the registration if satisfied that the caravan park complies with these regulations	EHO
r.13(2)	duty to renew the registration if satisfied that the caravan park complies with these regulations	EHO
r.13(2)	power to refuse to renew the registration if not satisfied that the caravan park complies with these regulations	EHO
r.13(4) & (5)	duty to issue certificate of registration	EHO
r.15(1)	function of receiving notice of transfer of ownership	EHO
r.15(3)	power to determine where notice of transfer is displayed	EHO
r.16(1)	duty to transfer registration to new caravan park owner	EHO
r.16(2)	duty to issue a certificate of transfer of registration	EHO
r.17(1)	power to determine the fee to accompany applications for registration or applications for renewal of registration	EHO, MPCS
r.18	duty to keep register of caravan parks	EHO
r.19(4)	power to determine where the emergency contact person's details are displayed	EHO
r.19(6)	power to determine where certain information is displayed	EHO
r.22A(1)	duty to notify a caravan park owner of the relevant emergency services agencies for the caravan park, on the request of the caravan park owner	EHO
r.22A(2)	duty to consult with relevant emergency services agencies	EHO
r.23	power to determine places in which caravan park owner must display a copy of emergency procedures	EHO
r.24	power to determine places in which caravan park owner must display copy of public emergency warnings	EHO
r.25(3)	duty to consult with relevant floodplain management authority	EHO, MPCS
r.26	duty to have regard to any report of the relevant fire authority	EHO, MPCS
r.28(c)	power to approve system for the collection, removal and disposal of sewage and waste water from a movable dwelling	EHO
r.39	function of receiving notice of proposed installation of unregistrable movable dwelling or rigid annexe	EHO
r.39(b)	power to require notice of proposal to install unregistrable movable dwelling or rigid annexe	EHO
r.40(4)	function of receiving installation certificate	EHO
r.42	power to approve use of a non-habitable structure as a dwelling or part of a dwelling	EHO
Schedule 3 clause 4(3)	power to approve the removal of wheels and axles from unregistrable movable dwelling	EHO

Road Management (General) Regulations 2005 Note: these regulations are due to expire on 21 March 2016
Provision	Item Delegated	Delegate	Conditions and Limitations
r.301(1)	duty to conduct reviews of road management plan	DWTS
r.302(2)	duty to give notice of review of road management plan	DWTS
r.302(5)	duty to produce written report of review of road management plan and make report available	DWTS
r.303	duty to give notice of amendment which relates to standard of construction, inspection, maintenance or repair under section 41 of the Act	DWTS
r.306(2)	duty to record on road management plan the substance and date of effect of amendment	DWTS
r.501(1)	power to issue permit	DWTS	where council is the coordinating road authority
r.501(4)	power to charge fee for issuing permit under regulation 501(1)	DWTS	where council is the coordinating road authority
r.503(1)	power to give written consent to person to drive on road a vehicle which is likely to cause damage to road	DWTS	where council is the coordinating road authority
r.508(3)	power to make submission to Tribunal	DWTS	where council is the coordinating road authority
r.509(1)	power to remove objects, refuse, rubbish or other material deposited or left on road	DWTS	where council is the responsible road authority
r.509(2)	power to sell or destroy things removed from road or part of road (after first complying with regulation 509(3)	DWTS	where council is the responsible road authority
r.509(4)	power to recover in the Magistrates' Court, expenses from person responsible	CEO, DWTS

Road Management (Works and Infrastructure) Regulations 2015 Note: these regulations commenced on 20 June 2015, replacing the Roads Management (works & infrastructure) Regulations 2005, which expired on 21 June 2015.
Provision	Item Delegated	Delegate	Conditions and Limitations
r.15	power to exempt a person from requirement under clause 13(1) of Schedule 7 of the Act to give notice as to the completion of those works	DWTS	where council is the coordinating road authority and where consent given under section 63(1) of the Act
r.22(2)	power to waive whole or part of fee in certain circumstances	CEO	where council is the coordinating road authority

Buloke Shire Council Ordinary Meeting Wednesday, 10 February 2016

8.1.4 Social Media Policy

Attachment 1 Social Media Policy

“Staff” includes all Employees, Volunteers or Contractors engaged by Council.

Policy Statement

Council recognises that use of Social Media is increasingly becoming a common standard of communication in professional and personal activities.

Corporately, organisations utilise Social Media technology to engage with stakeholders and the community in a timely manner regarding key strategic projects and programs in order to supplement conventional consultation methods.

Council and its staff recognise the potential for risk to Council’s reputation and image arising from the misuse of Social Media in a professional or personal capacity. Accordingly, Council staff are beholden by, and recognise, the requirements and behaviours within the Buloke Shire Council Code of Conduct and Council policies when participating in Social Media activities in an official or private capacity to ensure that the risk of such damage is minimised.

Use Strategy

Council has Facebook, Twitter and YouTube accounts. Each Social Media account will clearly define protocols to be observed by respondents and Council’s hours of responsiveness to correspondence.

When using Social Media to distribute news Council must consider what information suits its Social Media platforms and which platform/s it may be best suited to. For example, it may suit both Facebook and Twitter, but not always.

Council will endeavor to include photos or tiles in posts as much as practicable. Posts containing these are far more successful. Always value add by providing a link to Council website or to further information.

Council should consider its target audience and when they use Social Media to enhance penetration. For example, stay at home parents are more likely to look at Facebook between 9am and 2pm, and then again after 8pm. With this in mind, Council should schedule posts from within the work day to appear in the morning or evening high traffic periods. Structure the day’s Social Media so Council isn’t posting everything at once. This ensures Council appears in timelines consistently rather than bombarding our audience with information then disappearing.

Facebook works on an algorithm, to stay in user’s timelines Council needs to keep people interactive with its posts (views, likes, comments and shares) to keep appearing. This is not the case for Twitter. If a user follows Council, all its posts appear in their time line.

The Media and Communications Officer will be responsible for responding to content posted by the public. Staff should always interact with a ‘like’ or form acknowledgment in a timely fashion and always consult the relevant officer before replying. If gleaning correct information is taking some time, Council will thank poster for their enquiry and confirm their request is being worked on.

The Media and Communications Officer is responsible for consulting with the Extended Management Team to ensure a consistent stream of strong content adaptable for Social Media.

The Media and Communications Officer is responsible for entering all posts into spreadsheet log, including permalink. The spreadsheet log will be registered with records on a monthly basis.

Guidelines

General and Personal Use

1. The Risk and Human Resources Team, in conjunction with Managers and Supervisors, are responsible to ensure staff are provided with information and guidance relating to acceptable use of Social Media.

2. Staff are responsible to familiarise themselves with, and adhere to, the requirements within this policy as amended from time to time.

3. Staff are personally responsible for any information or comments made using Social Media. Information published via Social Media is often permanently available and may be reproduced in other media.

4. Staff must not make any comments or post any material that might result in damage to Council’s reputation or otherwise bring it into disrepute.

5. Staff are responsible to ensure that all online activity complies with Council’s policies including but not limited to Information and Communication Technology policies, Bullying/Equal Opportunity/Discrimination/Sexual Harassment Policy, and, the Code of Conduct, as amended from time to time.

6. Staff must not mislead users by implying they have been authorised to represent Council either through the use of a Council issued email address, use of Council’s corporate logo, use of the identity of another Council staff member, or any other action which may give the impression of Council’s support or approval of Social Media activities.

7. Staff are responsible to ensure that their work performance is not affected by their use of Social Media, including through frequent or prolonged use of Social Media outside of designated work breaks.

Professional Use

When using Social Media councillors, staff, volunteers and contractors are expected to:

· Seek prior advice from Media and Communications Officer.

· Adhere to Buloke Shire Council codes of conduct, policies and procedures

· Behave with caution, courtesy, honesty and respect

· Comply with relevant laws and regulations

· Reinforce the integrity, reputation and values of Buloke Shire Council.

The following content is not permitted under any circumstances:

· Abusive, profane or sexual language

· Content not relating to the subject matter of that blog, board, forum or site

· Content which is false or misleading

· Confidential information about Council or third parties

· Copyright or Trade mark protected materials

· Discriminatory material in relation to a person or group based on age, colour, creed, disability, family status, gender, nationality, marital status, parental status, political opinion/affiliation, pregnancy or potential pregnancy, race or social origin, religious beliefs/activity, responsibilities, sex or sexual orientation

· Illegal material or materials designed to encourage law breaking

· Materials that could compromise council, employee or system safety

· Materials which would breach applicable laws (defamation, privacy, trade practices, financial rules and regulations, fair use, trademarks)

· Material that would offend contemporary standards of taste and decency

· Material which would bring the Council into disrepute

· Personal details or references to councillors, council staff or third parties, which may breach privacy laws

· Spam, meaning the distribution of unsolicited bulk electronic messages

· Statements which may be considered to be bullying or harassment

If you have any doubt about applying the provisions of this policy, check with the Media and Communications Officer before using Social Media to communicate. Depending upon the nature of the issue and potential risk, it may also be appropriate to consider seeking legal advice.

Authorisation

Ensure appropriate authorisation has been obtained before using social media including but not limited to uploading content and acting as a spokesperson on behalf of Council.

Expertise

Do not comment outside your area of expertise. Do not commit Council to actions or undertakings.

Disclosure

Only discuss publicly available information. Do not disclose confidential information, internal discussions or decisions of Council, employees or third parties. This includes publishing confidential, personal or private information where there is sufficient detail for potential identification of councillors, staff or third parties.

Accuracy

Be accurate, constructive, helpful and informative. Correct any errors as soon as practicable. Do not publish information or make statements which you know to be false or may reasonably be taken to be misleading or deceptive.

Identity

Be clear about professional identity or any vested interests. Do not use fictitious names or identities that deliberately intend to deceive, mislead or lie. Do not participate anonymously or covertly via a third party or agency.

Opinion

Clearly separate personal opinions from professional ones and be mindful of Council’s Code of Conduct when discussing or commenting on council matters. In general, don't express personal opinions using Council # tags or other identifications. Only where this is not possible, consider using a formal disclaimer to separate official council positions from personal opinions and distance council from comments made by public and other outside interests.

Privacy

Be sensitive to the privacy of others. Seek permission from anyone who appears in any photographs, video or other footage before sharing these via any form of social media. If asked to remove materials do so as soon as practicable.

Intellectual Property

Seek permission from the creator or copyright owner, to use or reproduce copyright material including applications, audio tracks (speeches, songs), footage (video), graphics (graphs, charts and logos), images, artwork, photographs, publications or music. Also seek permission before publishing or uploading material in which the intellectual property rights, such as Trademarks, are owned by a third party e.g. company logos. Seek permission from the website’s owner wherever possible before linking to another site (including a Social Media application).

Defamation

Do not comment, contribute, create, forward, post, upload or share content that is malicious or defamatory. This includes statements which may negatively impact the reputation of another.

Reward

Do not publish content in exchange for reward of any kind.

Transparency

Do not seek to buy or recompense favorable Social Media commentary. Encourage online publishers to be open and transparent in how they engage with, or review council personnel, services or wares.

Political Bias

Do not endorse any political affinity or allegiance.

Respect

Always be courteous, patient and respectful of others’ opinions, including detractors.

Discrimination

Be mindful of anti-discrimination laws and do not publish statements or information which may be discriminatory.

Language

Be mindful of language and expression.

State of Mind

Do not use Social Media when inebriated, irritated, upset or tired.

Be safe

Protect your personal privacy and guard against identity theft.

Media

Do not issue statements or make announcements through Social Media channels unless authorised. Do not respond directly if approached by media for comment through Social Media. Refer the inquiry to the Media and Communications Officer.

Modification and moderation

Ensure that any Social Media sites created or contributed to can be readily edited, improved or removed and appropriately moderated.

Access

Be mindful of the requisite government web standards for accessibility. Information made available via non compliant platforms should be made accessible in another form where practical.

Be responsive

Specify the type of comments and feedback that will receive a response and clearly communicate a target response time. Make it easy for audiences to reach Council via other methods by publishing Council’s phone number, generic email, Facebook, Skype and Twitter accounts.

Roles and responsibilities

Role	Responsibilities
Councillors	· Seek advice from Media and Communications Officer on using Social Media · Seek approval for Council branding of Social Media · Register Social Media account/tools/site with the Media and Communications Officer · Understand and comply with the provisions in this policy · Seek training and development for using Social Media · Seek advice from the Manager Risk and Human Resources or Media and Communications Officer if unsure about applying the provisions of this policy
Staff	· Seek approval from relevant manager for business strategy incorporating social media · Seek advice from Media and Communications Officer on using Social Media and developing a communications plan to support business strategy · Seek approval for council branding of Social Media · Register Social Media account/tools/site with the Media and Communications Officer · Seek training and development for using Social Media · Understand and comply with the provisions in this policy · Maintain records of email addresses, comments, ‘friends’, followers and printed copies or electronic ‘screen grabs’ when using externally hosted sites to the extent practicable · Seek advice from the Manager Risk and Human Resources or Media and Communications Officer if unsure about applying the provisions of this policy · Ensure contractors are provided with a copy of this policy · Familiarise self with the End User Licence Agreements of any external Social Media tools being used
Business Unit Managers	· Approve business strategy incorporating use of Social Media · Ensure staff consult the Media and Communications Officer on their planned use of Social Media · Ensure contractors are provided with a copy of the Social Media policy · Offer training for staff using Social Media · Advise IT of approval to access Social Media for business purposes
IT Department	· Facilitate secure access to support delivery of council business via Social Media · Regularly back up and archive internally hosted Social Media sites
Media and Communications Officer	· Authorise use of Social Media tools for conducting Council business · Provide advice and assist with the development of communication plans using Social Media · Educate councillors, staff and contractors about this policy and their responsibilities when using Social Media · Advise appropriate precautions e.g. disclaimers · Maintain a register of Social Media being used for conducting Council business including records of the business case for using Social Media, its strategic imperative, the intended administrator, URL, login, password and audience · Assist staff to retain some record explaining the context or purpose of Social Media, and a sample of posts where it is impractical to retain large volumes of screen grabs · Monitor Social Media accounts/tools/sites registered for conducting Council business · Monitor Social Media for references to the Buloke Shire Council · Seek legal advice as appropriate where an issue is likely to be contentious or may create legal risk for Council.

Enforcement

All content published or communicated by or on behalf of Buloke Shire Council using Social Media must be recorded (including the author’s name, date, time, media site location and link) and kept on record.

Buloke Shire Council actively monitors Social Media for relevant contributions that impact on the municipality, its operations and reputation. Buloke Shire Council will be able to find – and act upon – contributions made by councillors and staff if deemed necessary.

This policy will be published and promoted to councillors and staff of Buloke Shire Council. Breaching this policy may result in disciplinary action, performance management and review. Serious breaches may result in suspension or termination of employment or association.

Buloke Shire Council reserves the right to remove, where possible, content that violates this policy or any associated policies.

References

This policy was developed in accordance with the following legislation:

· Charter of Human Rights and Responsibilities Act 2006

· Copyright Act 1958 (Vic)

· Crimes Act 1958

· Defamation Act 2005 (Vic)

· Disability Discrimination Act 1992

· Equal Opportunity Act 2010

· Fair Trading Act 2009 (Cth)

· Fair Work Act 2009

· Freedom of Information Act 1982 (Vic)

· Information Privacy Act 2000 (Vic)

· Local Government Act 1989 (Vic)

· Occupational Health and Safety Act 2004

· Privacy Act 1988 (Cth)

· Public Records Act 1973 (Vic)

· Racial and Religious Tolerance Act 2001

· Racial Discrimination Act 1975

· Sex Discrimination Act 1984

· Spam Act 2003 (Cth)

· Wrongs Act 1958 (Vic)

This policy was developed in accordance with the following documents:

· Buloke Shire Council Electronic Communication Policy

· Buloke Shire Council Information Security Policy

· Buloke Shire Council Enterprise Agreement No. 6 2015

· Buloke Shire Council Code of Conduct

· Buloke Shire Council Performance Management Policy

· Buloke Shire Council Bullying, Equal Opportunity, Discrimination, Sexual Harassment Policy

· State Services Authority: Guidance for the use of Social Media in the Victorian Public Sector (18 August 2010).

· MAV Social Media Policy Template

NO.	TOPIC	ACTIONS
1.	Conflicts of Interest	Nil.
2.	Tour of Charlton township with representatives from Charlton Forum

Permit No.	Address	Project Description	Value	Date Approved
20150097	18 Waugh Street, CHARLTON	New Building: Carport	$11,800	10/12/2015
20150098	4 Learmonth Street, CHARLTON	New Building: Storage Shed	$23,837	10/12/2015
20150099	13 Enterprise Drive, DONALD	New Building: Warehouse	$14,146	17/12/2015
20150105	442 Broadway, WYCHEPROOF	Extension: Veranda	$2,750	1/12/2015

Application No	Applicant	Address	Date Rec	Summary of Proposal	Status
642/15	C Stewart	Crown Allotment 112A Parish of Buckrabanyule	09/12/2015	Use and development of a dwelling	Objections received
643/16	Price Merret Consulting	3622 Sunraysia Hwy, Donald	06/01/2016	Two Lot Subdivision	Notice of Application
644/16	G Ellis	59 Plumption Road, Charlton	23/12/2015	Use and development (extension of Intensive animal husbandry sheds)	Notice of Application
645/16	G Donald	Lot 2 Plan Number 98403, Parish of Donald	06/01/2016	Use and development of a Broiler Farm	Referral

Provider	Recipient	Date	Purpose for Recognition
Buloke Shire Council	John Fraser Proprietor Frasers Radio Donald	1 February 2016	70^th anniversary of continuous business in Donald after opening his radio sales and services business in 84 and 35 Woods Street, Donald on 1 February 1946.

Policy Title	Fraud Prevention and Reporting policy
Responsible Directorate	Risk and Human Resources
Policy No		Date approved
Revision No		Revision Date

Motion: That Council closes the meeting to the public pursuant to Section 89(2) of the Local Government Act 1989 to consider the following items, which are confidential for the reasons indicated:
8.6.2 Contract C26-2014/15: Consultancy Services - Investigation and design of Charlton flood and drainage mitigation levee	(d) (d) contractual matters
8.6.1 Contract RFQ. 53 - Supply and Delivery of Road Maintenance Unit	(d) (d) contractual matters
Moved: Cr Leo Tellefson Seconded: Cr Graeme Milne Carried.